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Tax preparer filed extension without my authorization - can they do that if I owe?

So here's what happened with my taxes this year: I've been using the same tax service for both my freelance design work and personal taxes for about 3 years now. My business return was completed back in February, but as of April 11th, I hadn't heard anything about my personal return. I finally emailed my tax preparer asking if they needed anything else from me for my personal taxes. They responded saying yes, they needed additional information, but what they asked for was either stuff I'd already provided or things that didn't apply to my situation at all. Today I got my tax documents and noticed a few issues - they missed including one of my kids as a dependent AND there's an interest/penalty fee tacked on. I owe around $7,500 in taxes this year so I'm guessing the fee is interest on that amount. After looking into this, I think I read somewhere that a tax preparer isn't allowed to file an extension without the taxpayer's permission if there's a balance due. Is that actually true? What I'm wondering is - can I hold my tax preparer responsible for filing an extension when they didn't contact me until just 4 days before the deadline, and only after I reached out first? If they are at fault, is there any way to get that penalty/interest fee removed so I don't have to pay it? I'm starting to think maybe my tax preparer actually did what they were supposed to by filing the extension, but I really wish their communication had been better. Maybe we could have avoided the extension altogether if they'd been more proactive.

Nia Watson

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Just a heads up that you may be able to fire this tax preparer for cause and get a refund of some of your prep fees. The AICPA and other professional organizations have ethical standards that include timely communication with clients. Document all your interactions carefully! I had the same issue last year and got 50% of my fees back.

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This is good advice. I'm a tax office manager and we have explicit policies about client communication before extensions. The fact they didn't contact you until 4 days before deadline AND only after you reached out is completely unprofessional. Most firms have written policies about this - ask to see theirs!

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I'm dealing with something similar right now and wanted to share what I learned from speaking with an EA (Enrolled Agent). The key issue isn't whether your preparer had the right to file an extension - they generally do have that authority as part of their professional duty. The real problem is the communication breakdown. Your preparer should have contacted you much earlier about potential issues, especially knowing you'd have a balance due. The fact that they waited until you contacted them just 4 days before the deadline is a service failure on their part. For the interest and penalties, here's what you should know: Interest on unpaid taxes accrues regardless of extensions, but you might be able to get failure-to-pay penalties abated if you can show "reasonable cause." The preparer's poor communication and late notification could potentially qualify as reasonable cause. I'd recommend requesting a copy of the actual Form 4868 they filed to see if they properly estimated your payment or left it blank. If they didn't handle the extension properly, that strengthens your case for penalty relief. Also document all your communications with them - dates, times, what was discussed. This will be important if you pursue penalty abatement or file a complaint with their licensing board.

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Miguel Ortiz

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This is really helpful insight, thank you! I never thought to ask for a copy of the actual Form 4868 they filed. That's a great point about checking whether they estimated my payment correctly or just left it blank. I've been keeping notes of all our interactions since this started, but I wish I had documented things better from the beginning. The timeline really does show how poor their communication was - no contact for months until I reached out, then suddenly they need more info just days before the deadline. Do you happen to know what the process looks like for requesting penalty abatement based on reasonable cause? Is this something I can do myself or do I need to go through the preparer who caused the issue in the first place?

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Early 401K distribution check from terminated plan - former employer closed Transamerica account

My former employer is shutting down their 401K plan with Transamerica. I left the company about 16 years ago and apparently missed some notification about rolling over my account. I just got an email alert saying a distribution was being processed and freaked out thinking my account was hacked! I called Transamerica immediately but they said they can't stop the process now. The account has around $42K in it, and I was under the impression they couldn't just distribute funds like this if the balance was over $5K? The Transamerica rep explained they're taking 20% off the top for taxes and another 10% early withdrawal penalty since I'm only 51. They suggested I roll the check into my current 401K to avoid additional tax consequences. They also recommended I talk to a tax professional (which I'm planning to do) about possibly recovering these taxes and penalties. Is there any way to get back that 20% they're withholding plus avoid the 10% early withdrawal hit? I found some info saying I need to: 1. Act fast and open an IRA immediately - I have 60 days from receiving the check 2. Replace the 20% that was withheld when depositing into the new IRA Do I really have to come up with that extra 20% out of pocket? That's going to be around $8,400, which I technically have, but it's going to seriously hurt my finances. Is this my only option to avoid the penalties? I'm also confused about how taxation works when I eventually withdraw from the IRA - do I pay taxes again or not?

Sofia Torres

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I went through a very similar forced distribution with my old employer's plan through John Hancock about 6 months ago. The whole experience was incredibly stressful, but I managed to navigate it successfully and wanted to share a few key lessons learned. First, don't underestimate how quickly that 60-day window passes - it feels like plenty of time until you're actually dealing with all the paperwork and account setup logistics. I'd recommend opening the IRA account immediately, even before you receive the actual check. Most major brokerages can expedite the setup when you explain it's for a time-sensitive rollover. Regarding the 20% withholding challenge, I ended up using a combination approach: I put about half from my emergency fund and got a short-term personal loan from my credit union for the rest at 5.2% interest. The loan was specifically for tax-related situations, and they were very understanding about the temporary nature since I'd be getting the money back at tax time. One thing that really helped was creating a detailed timeline and checklist. I tracked everything from when the check was mailed to deposit deadlines, and having that visual timeline reduced a lot of the anxiety about missing something critical. The good news is that once you get through the rollover process, the tax filing is actually pretty straightforward. The distribution and rollover essentially cancel each other out on your return, and I got my full withholding back in my refund. You've got this - the fact that you're addressing it immediately puts you way ahead of where many people are when this happens to them!

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Amara Torres

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Thank you so much for sharing your experience with John Hancock - it's incredibly reassuring to hear from someone who successfully navigated this exact situation! Your point about the 60-day window passing faster than expected is well taken. I'm definitely going to start the IRA setup process immediately rather than waiting for the check to arrive. The combination approach you used for the 20% withholding makes a lot of sense. I hadn't considered splitting it between emergency funds and a loan, but that could be a great middle ground that doesn't completely drain my savings or put me in too much debt. I'll check with my credit union about tax-related personal loans - I had no idea that was even a category they offered. I love your idea about creating a detailed timeline and checklist. With all the moving parts and deadlines involved, having everything visually mapped out would definitely help reduce the stress and make sure I don't miss anything critical. I'm going to set that up today. It's such a relief to hear that the tax filing part is straightforward once you get through the rollover process. That was one of my biggest concerns - I was worried it would be complicated to report everything correctly and get the withholding back. Thanks for the encouragement and practical advice. Knowing that others have successfully handled this exact situation makes it feel much more manageable!

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Rosie Harper

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I've been through a forced distribution situation myself and want to emphasize something that hasn't been mentioned yet - make sure you understand the exact timing of when your 60-day clock starts ticking. It's not when they mail the check, but when you actually receive it. However, there's a nuance here: if the check gets lost in the mail or delayed for reasons beyond your control, the IRS may grant relief from the 60-day rule. But don't count on this - it requires filing for a waiver and proving the delay wasn't your fault. One practical tip: when you call to set up your IRA, ask them about their "rollover tracking service." Many major brokerages (Vanguard, Fidelity, Schwab) offer this where they'll send you reminders as you approach the deadline and help ensure everything gets processed correctly. Also, if you're married and file jointly, discuss this with your spouse before making decisions about how to fund the 20% withholding gap. Sometimes it makes sense to adjust withholdings on the other spouse's paycheck for the rest of the year to help offset the cash flow impact of fronting that money. The forced distribution situation is genuinely unfair - you're being penalized for your employer's decision - but with proper planning you can get through this without lasting financial damage. The key is acting quickly and methodically rather than panicking about all the moving parts.

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StarSurfer

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This is such a common issue during tax season! I work as a tax preparer and see this exact problem multiple times every year. The key thing to understand is that your tax software is incorrectly expecting a 1095-A form when you don't actually need one. Since the Marketplace confirmed you never had their coverage and you only have employer insurance (1095-C), this is 100% a software configuration issue. Here's my step-by-step fix: 1) Go to your health insurance section and look for ANY question about "premium tax credits" or "advance payments" - these often get auto-populated incorrectly, 2) Make sure you select ONLY "employer-provided coverage" and clear any checkboxes related to Healthcare.gov or state exchanges, 3) Look for a section about "reconciling advance payments" - if this exists in your software, make sure it's disabled since you never received advance payments. If you're still getting rejected after checking all these areas, the nuclear option is to start a completely fresh return - sometimes the software gets confused with cached data. Since today is the deadline, consider filing Form 4868 for an automatic extension to October 15th if you can't resolve this immediately. This gives you breathing room to fix it properly without penalties!

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Nora Bennett

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This is incredibly helpful advice from someone who actually works in tax prep! The step-by-step breakdown is exactly what I needed. I'm particularly glad you mentioned the "reconciling advance payments" section - I don't think I would have thought to look for that on my own. It's also reassuring to know this happens multiple times every year, so I'm not the only one who gets confused by these software questions. I think I'm going to follow your advice and file the extension first just to take the pressure off, then work through each of these steps carefully. Thank you for taking the time to write out such a detailed solution!

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Eli Wang

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This is definitely a tax software issue, not an IRS problem! Since you have a 1095-C from your employer and the Marketplace confirmed you never had coverage with them, you shouldn't need a 1095-A at all. The rejection is happening because somewhere in your tax software you've accidentally indicated you had Marketplace insurance. Go back to the health insurance section and look for any questions about "premium tax credits," "advance premium tax credit payments," or anything mentioning Healthcare.gov - these often get checked by mistake. Make sure you're only selecting employer coverage options. If you can't find the issue quickly, consider filing Form 4868 for an extension since it's already April 15th. That will give you until October to sort this out without penalties. This is a very common and fixable problem!

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This whole thread has been so educational! As someone who's never dealt with tax software issues before, I had no idea how easy it is to accidentally check the wrong box and cause these kinds of problems. The fact that so many people have experienced this exact same issue is actually pretty reassuring. I'm definitely bookmarking this conversation for future reference - the breakdown of the different 1095 forms alone is worth saving. Thanks to everyone who shared their experiences and solutions!

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Ella Lewis

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Omar, you're absolutely right to be concerned about this! I went through the same confusion last year when I started getting paid through Zelle for my consulting work. The key thing to understand is that while Zelle doesn't send 1099-K forms like PayPal or Venmo, ALL income is still taxable regardless of how you receive it. Think of it this way - if someone paid you $25,000 in cash, you'd still owe taxes on it even though there's no paper trail, right? For your $25,000 in annual Zelle payments, you'll need to report this as business income on Schedule C of your tax return. Make sure you're also tracking any business expenses you can deduct - things like software subscriptions, equipment, home office expenses, etc. These deductions can significantly reduce your tax liability. My advice: Start keeping meticulous records NOW. Create a simple spreadsheet with columns for date, client name, amount, and description of work. Also save screenshots of your Zelle transactions as backup documentation. The IRS may not get automatic reports from Zelle, but if you're ever audited, they'll definitely want to see proof of your income and expenses. Don't risk not reporting it - the penalties and interest for unreported income are way worse than just paying the taxes upfront. Better to be safe and compliant!

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Payton Black

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Thanks for this detailed breakdown! I'm in a similar situation with my freelance work and have been using a basic spreadsheet, but I'm wondering about quarterly estimated tax payments. Since Zelle doesn't withhold taxes like a regular employer would, am I supposed to be making quarterly payments to the IRS? With $25K annually, that seems like it would put me in the range where I'd owe a significant amount at tax time if I'm not paying throughout the year.

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@Payton Black You re'absolutely right to think about quarterly payments! Yes, if you expect to owe $1,000 or more in taxes when you file, the IRS generally requires quarterly estimated tax payments. With $25K in freelance income, you ll'likely hit that threshold unless you have significant business deductions. The quarterly due dates are January 15, April 15, June 15, and September 15. You can calculate your estimated payments using Form 1040ES, but a rough rule of thumb is to set aside about 25-30% of your net profit for taxes income (taxes plus self-employment tax .)Since you re'self-employed, you ll'also owe self-employment tax Social (Security and Medicare on) top of regular income tax, which is about 15.3% of your net earnings. This is something a lot of freelancers forget about until tax time! If you haven t'been making quarterly payments this year, you can start now and just pay what you owe for the remaining quarters. The IRS won t'penalize you for late quarterly payments as long as you pay the full amount owed when you file your annual return, though you might owe a small underpayment penalty.

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The confusion around Zelle and tax reporting is totally understandable, Omar! I went through this exact same worry when I started my freelance photography business. Here's the bottom line: Zelle's exemption from 1099-K reporting requirements doesn't exempt YOU from reporting the income. The $25,000 you're making annually absolutely needs to be reported on Schedule C as self-employment income, and you'll owe both regular income tax AND self-employment tax on it (about 15.3% for Social Security/Medicare). Since you mentioned your record-keeping hasn't been meticulous, I'd strongly recommend going back through your bank statements and Zelle transaction history to create a complete record of all payments received. The IRS can easily spot unreported income during an audit by comparing your bank deposits to your reported income, even without 1099 forms. Also, don't forget about quarterly estimated tax payments! With $25K in annual income, you're likely going to owe more than $1,000 when you file, which means the IRS expects you to make quarterly payments throughout the year rather than paying it all at once in April. You can use Form 1040ES to calculate what you should be paying each quarter. The good news is that as a freelancer, you can deduct legitimate business expenses like software, equipment, home office costs, etc. to reduce your taxable income. Just make sure you keep receipts and documentation for everything you claim.

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Summer Green

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This is really helpful advice! I'm just starting out with freelance work myself and had no idea about the quarterly payment requirement. Quick question - when you mention using Form 1040ES to calculate quarterly payments, is there a simpler way to estimate this? Like, should I just set aside a certain percentage of each Zelle payment I receive? I'm worried about miscalculating and either overpaying or underpaying the IRS.

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Been in this exact situation! Got my CP21B about 5 weeks ago and was stressing hard about the timeline. Mine ended up taking about 3 weeks from notice to check arrival. The best advice I can give is to obsessively check your transcript for the 846 code - that's when you know it's officially processed and on the way. Also definitely verify your address is current with the IRS since they mail to whatever they have on file. I know the waiting is brutal but based on what I've seen here and my own experience, most people get their checks within that 2-6 week window. Hang in there and keep checking that transcript! šŸ¤ž

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Aria Khan

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Thanks for sharing your timeline! 3 weeks sounds pretty reasonable from what everyone's been posting here. I'm still waiting on my CP21B (got it about 10 days ago) and definitely going to start checking my transcript more regularly for that 846 code. Really appreciate all the helpful advice from everyone who's been through this - makes the whole process way less stressful when you know what to expect! šŸ™

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QuantumLeap

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Literally going through this right now too! Just hit the 2 week mark since my CP21B arrived and I'm checking my transcript like it's my full time job šŸ˜… Really helpful to see your 3 week timeline - gives me hope I'm getting close! Question for you though - did you notice any specific codes on your transcript before the 846 showed up that might indicate it was getting close to processing? I'm seeing some random numbers I don't recognize and wondering if that means movement is happening behind the scenes or if I'm just overthinking it lol

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Mason Kaczka

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I'm in the exact same boat! Just got my CP21B notice about 2 weeks ago and have been anxiously checking my transcript daily. From everything I've read here, the 2-6 week timeline seems pretty standard but the variation is crazy depending on which processing center you're at. Really appreciate everyone sharing their experiences - it's so reassuring to know I'm not the only one obsessively refreshing my transcript looking for that 846 code! šŸ˜… The waiting game is brutal but sounds like most folks do see their checks within that window. Definitely going to double-check my address is current with the IRS after reading all these comments. Fingers crossed we all see movement soon! šŸ¤ž

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