VA SCC UCC Search Issues - Anyone Else Having Portal Problems?

Thanks, I'll try the single name approach. Did you notice if the search results are complete when you do it that way? I'm worried about missing filings.

Single searches work but take forever when you have a lot to check. Been there.

That's concerning about the processing delays. Are they still accepting paper filings as backup?

They said electronic only during the 'system maintenance period' whatever that means. Really frustrating when deadlines don't wait for their IT department.

This is exactly what I'm worried about. Missing continuation deadlines because their search won't confirm what's actually on file.

Never heard of that tool but sounds useful. Does it work with the VA SCC database specifically?

Yes it pulls from multiple state databases including Virginia. Just upload your PDFs and it verifies everything matches up. Way faster than manually comparing documents when the search portal is acting up.

Interesting, might have to check that out. Manual document comparison is such a pain.

Good advice about the 90-day window. These were client renewals that came in late unfortunately. Do you have any tricks for when the search completely times out?

Try clearing your browser cache and using a different browser entirely. Sometimes their session management gets confused. Also try searching during off-peak hours like early morning.

The off-peak hours thing definitely works. I do all my VA searches before 8am now.

I feel your frustration. The lack of communication about system status is really unprofessional.

exactly! and then they act like its our fault when we call asking about delayed filings

That's smart about the spreadsheet tracking. The exact name matching has caught me before - even an extra space can mess up the search.

Exactly. I learned that the hard way when a continuation got rejected because the debtor name had a comma in the original but not in my amendment. Always double-check punctuation.

Name matching issues are the worst. Lost a client once because of a missed continuation due to name discrepancy.

That would be typical of state agencies - upgrade without notice during peak filing season.

Right? Like they don't understand people have actual deadlines that can't wait for their IT projects.

At least I know it's not just me now. Misery loves company I guess.

Good suggestion. Do you know if they'll email written confirmation or is it phone only?

They usually require a formal records request for written confirmation, but phone verification should be sufficient for filing your continuations. Just document the call details.

I've done phone verification before with VA SCC. Takes about 30 minutes on hold but they're helpful once you get through.

That's great it caught those errors! I'm definitely going to check it out. Better to find problems now than after filing.

Exactly. The document comparison feature is really thorough - checks debtor names, collateral descriptions, everything. Saves so much time compared to manual review.

Thanks for calling and sharing the info! At least now we know there's an end date for the issues.

End of week still seems pretty long for a 'maintenance window' but at least they acknowledged the problem.

Yeah, not great timing but at least we know what we're dealing with now. Going to keep trying the searches periodically.