UCC lien on business assets - debtor name inconsistency causing rejection
Our company is dealing with a messy situation where we filed a UCC-1 against equipment collateral but the SOS portal rejected it twice for debtor name issues. The business operates under "Advanced Manufacturing Solutions LLC" but their charter shows "Advanced Mfg Solutions, LLC" - notice the comma and abbreviated "Mfg". We need this UCC lien on business assets perfected urgently because our loan agreement has a 30-day perfection requirement from funding. First rejection cited "exact name match required" and second rejection after we used the charter name said "collateral description insufficient". Anyone dealt with similar debtor name variations when filing liens against business equipment? The collateral schedule lists "all manufacturing equipment located at 1250 Industrial Blvd" but wondering if we need serial numbers for each piece. This is holding up a $180K equipment financing deal.
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Ryder Ross
The exact name issue is huge with UCC filings. You absolutely have to match the charter name exactly including punctuation. But here's what most people miss - you can also file under the trade name as an additional debtor if they're doing business under both names. Check their assumed name filings with the county too.
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Gianni Serpent
•This is why I always pull the charter documents first before preparing any UCC-1. The SOS systems are getting stricter about name matching.
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Henry Delgado
•Wait so do we file two separate UCC-1s or list both names on one filing? I'm confused about the multiple debtor name thing.
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Olivia Kay
For the collateral description, "all manufacturing equipment" is usually sufficient for general equipment liens. Serial numbers aren't required unless you're doing a specific equipment-only filing or the lender requires it. The location address helps but make sure it matches their principal place of business on file.
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Joshua Hellan
•Actually had a similar issue last month. We uploaded our charter documents and UCC-1 to Certana.ai's verification tool and it instantly flagged the name mismatch before we even submitted to SOS. Saved us multiple rejection fees and delays.
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Kyle Wallace
•That sounds helpful - does it check other inconsistencies too? Our legal description for the property location might also be causing issues.
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Joshua Hellan
•Yeah it cross-references everything - debtor names, addresses, collateral descriptions. Just upload your PDF documents and it shows exactly what doesn't align between your charter and UCC filing.
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Jibriel Kohn
UGH the SOS portal is SO picky about this stuff!! I spent 3 weeks going back and forth on a simple continuation because of a single comma difference. The "exact match" requirement is ridiculous when businesses change their formatting all the time.
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Edison Estevez
•I feel your pain. Had a termination rejected because we used "Inc." instead of "Incorporated" even though both are on their documents.
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Emily Nguyen-Smith
•Same here! The inconsistency drives me crazy.
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James Johnson
Pro tip: always request a certified copy of the charter from the SOS before filing your UCC-1. Use the EXACT name format from that certified copy. Also, for equipment collateral, your description is probably fine but you might want to add "now owned or hereafter acquired" language to cover future equipment purchases under the same loan facility.
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Sophia Rodriguez
•This is solid advice. The certified copy approach eliminates any guesswork about name formatting.
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Mia Green
•Question about the "hereafter acquired" language - does that automatically cover equipment purchased after the UCC-1 filing date or do you need additional amendments?
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James Johnson
•It covers future acquisitions automatically as long as your loan agreement includes an after-acquired property clause. No amendments needed unless you're adding different collateral types.
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Emma Bianchi
For urgent filings like yours with the 30-day deadline, consider doing an expedited filing if your state offers it. Some states have same-day processing for an additional fee. Also double-check that your 30-day clock started from loan funding not loan approval - makes a difference.
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Lucas Kowalski
•Good point about the timing. Most loan agreements specify from "initial advance" not just approval.
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Olivia Martinez
•Wait, there are expedited UCC filings? Our state portal never mentioned that option.
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Charlie Yang
Been doing UCC filings for 15 years and name matching is still the #1 rejection reason. Your situation with "Advanced Mfg Solutions, LLC" vs "Advanced Manufacturing Solutions LLC" is textbook - you need the chartered name with the comma. File an amendment immediately if you haven't already exceeded your perfection deadline.
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Grace Patel
•Should they file a new UCC-1 or can they amend the rejected filing? I thought rejected filings can't be amended.
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Charlie Yang
•Correct - rejected filings need a completely new UCC-1. Amendments only work for accepted filings that need corrections or additions.
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ApolloJackson
Had a client miss their perfection window because of similar name issues. Cost them their priority position when the borrower filed bankruptcy 3 months later. Don't mess around with the charter name - get a certified copy and match it exactly including all punctuation and spacing.
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Isabella Russo
•That's terrifying. How long did it take to get the certified copy? Wondering if that might delay them further.
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Rajiv Kumar
•Most states can provide certified copies within 2-3 business days if you request expedited service. Worth the extra cost for priority protection.
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Aria Washington
Quick question - when you say the collateral is at "1250 Industrial Blvd" does that address match the debtor's principal place of business on their charter? Location mismatches can also cause rejections especially for equipment that might be considered fixtures.
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Kyle Wallace
•Actually that's a good point - their charter shows the corporate address as their main office downtown but the equipment is at their manufacturing facility. Should we note both addresses?
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Liam O'Reilly
•For equipment collateral, use the location where the equipment is actually located. The debtor address should match their charter but collateral location can be different.
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Chloe Delgado
I've seen lenders lose deals over UCC filing delays. If you're running up against your 30-day deadline, consider having your attorney file directly with the SOS office if they accept in-person filings. Some offices will process immediately while you wait.
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Ava Harris
•Great suggestion! Phone ahead to confirm they accept walk-in UCC filings though - some offices have moved to online-only since COVID.
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Jacob Lee
•Also bring multiple copies of your corrected UCC-1 in case they find other issues during review.
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Emily Thompson
Follow up question - once you get the UCC-1 filed correctly, make sure to provide a copy to your borrower. They'll need it for their records and any future refinancing or asset sales. Also recommend setting a calendar reminder for the continuation filing 6 months before the 5-year expiration.
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Sophie Hernandez
•Good reminder about the continuation timeline. I use a spreadsheet to track all our UCC expirations but calendar alerts work too.
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Daniela Rossi
•Wait, continuations have to be filed 6 months early? I thought you had up to 6 months before expiration.
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Emily Thompson
•You can file within 6 months of expiration, but I recommend earlier filing to avoid any last-minute issues. The continuation window opens 6 months before the 5-year anniversary.
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