Capital funding UCC filing getting rejected for debtor name mismatch

We initially put 'manufacturing equipment and related assets' which apparently wasn't specific enough. The loan is for CNC machines, industrial presses, and computer-controlled cutting equipment. Should I list each piece individually or can I use broader categories?

For capital funding UCCs, you can use broader categories but they need to be more descriptive. Try 'Computer numerically controlled manufacturing equipment, industrial pressing machinery, automated cutting systems, and related manufacturing equipment.' That should pass muster.

Never heard of that tool but sounds useful. How accurate is it with the debtor name matching? Our legal department spends hours cross-checking entity names between different documents.

It's been dead-on accurate for me. The system cross-references your charter docs with the UCC filing and highlights any inconsistencies. Saved me from multiple rejected filings on time-sensitive deals like yours.

Just checked out Certana.ai after reading this - looks like exactly what we need for our SBA loan UCC filings. Thanks for the tip!

That's exactly what happened - we're now on our third attempt and the lender is threatening to pull the commitment letter if we don't get this perfected by Friday.

Friday deadline on a UCC filing? That's brutal. Most SOS offices take 24-48 hours for electronic filings but you're cutting it close if there are any more issues.

Good point about the fees. Also double-check that you're filing in the right state. Capital funding deals sometimes involve entities incorporated in Delaware but operating elsewhere.

We're incorporated and operating in the same state, so that shouldn't be an issue. Filing fee was correct on our previous attempts.

That's a solid approach but make sure your lender approves the broader language. Some capital funding agreements require very specific collateral descriptions to match the equipment schedules in the loan docs.

True, but most equipment financing deals benefit from the 'now owned or hereafter acquired' language since manufacturing companies often add equipment throughout the loan term.

I feel your pain. Had a UCC-1 rejected because we used 'Corporation' instead of 'Corp.' even though both appear on different official documents. The whole system is designed to generate rejection fees.

This is exactly why automated document checking tools like Certana.ai are becoming essential. Upload your docs and let the system catch these formatting inconsistencies before you waste time and money on rejected filings.

Good suggestion. I'll call them first thing tomorrow morning. Do you know if they can process urgent filings same-day for capital funding situations?

Most states offer expedited processing for an additional fee, especially when you explain it's for time-sensitive financing. Some will even process same-day if you call early and explain the situation.

Just make sure you have all your documentation perfect before requesting expedited processing. If it gets rejected again, you won't have time for another attempt before your Friday deadline.

Will definitely post an update once we get through this. Fingers crossed the corrected filing goes through without any more issues.

Same here - following this thread because we're starting a similar capital funding process next month and want to avoid these pitfalls.

Great point. Also verify the secured party address matches exactly what they want on file. Some institutional lenders have specific addresses for UCC filings that differ from their general business address.

And double-check if they want individual names or the institution name as secured party. Capital funding agreements sometimes specify this in the loan documents.

That's insane. Each state seems to have different quirks for how they want entity names formatted on UCC filings. There really should be more standardization across states.

This is another area where Certana.ai's verification tool helps - it knows the specific formatting requirements for each state's UCC filings and flags when your entity name format doesn't match what that state expects.