UCC Filing Rejected - Security and Pledge Agreement Debtor Name Issue
My UCC-1 filing got rejected yesterday and I'm scrambling to figure out what went wrong. The collateral involves equipment pledged under our security and pledge agreement, but the Secretary of State portal kicked it back with a debtor name error. The borrower's legal name on the security and pledge agreement shows 'Advanced Manufacturing Solutions LLC' but I filed it as 'Advanced Mfg Solutions LLC' thinking the abbreviation would be fine. Now I'm worried this could void our security interest entirely. The loan closed last week and we need this perfected ASAP. Has anyone dealt with exact name matching requirements when the security and pledge agreement uses the full legal name but you abbreviated it on the UCC-1? I'm seeing conflicting info about whether minor variations invalidate the whole filing.
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Manny Lark
Oh no, that's exactly the kind of mistake that keeps me up at night! The debtor name has to match EXACTLY what's on the organizational documents. Even small abbreviations like 'Mfg' instead of 'Manufacturing' can cause rejections. You'll need to file a corrected UCC-1 with the precise legal name from the security and pledge agreement.
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Rita Jacobs
•This is why I always triple-check the debtor name against the articles of incorporation before submitting. One character off and you're starting over.
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Khalid Howes
•Wait, doesn't the UCC allow for minor variations as long as it's not seriously misleading? I thought I read that somewhere...
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Ben Cooper
You're right to be concerned about the security interest. When there's a mismatch between your security and pledge agreement and the UCC filing, it creates a gap in perfection. File the corrected UCC-1 immediately with 'Advanced Manufacturing Solutions LLC' spelled out completely. The good news is you can usually get this fixed within 24-48 hours if you file electronically.
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Naila Gordon
•How long does the correction process typically take? Is there a grace period or does the security interest lapse completely until it's fixed?
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Cynthia Love
•There's no grace period unfortunately. The filing date starts when the corrected version is accepted, not when you originally tried to file.
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Darren Brooks
•Actually, some states have a relation-back provision if you file the correction within a certain timeframe. Worth checking your jurisdiction's specific rules.
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Rosie Harper
I had this exact same issue last month with a client's security and pledge agreement. The debtor name discrepancy between our loan docs and the UCC-1 caused a rejection. What saved me was using Certana.ai's document verification tool - you can upload both your security and pledge agreement and your UCC-1 draft as PDFs and it instantly flags any name mismatches before you submit. Would have caught this error before the rejection.
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Elliott luviBorBatman
•Never heard of that tool but sounds like it could save a lot of headaches. Does it check other common UCC mistakes too or just names?
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Demi Hall
•It cross-checks all the key details - debtor names, secured party info, collateral descriptions. Really helpful for avoiding these costly mistakes.
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Mateusius Townsend
The name matching rules are getting stricter every year. I've seen filings rejected for missing commas, extra spaces, different punctuation. It's ridiculous but that's the reality. Your security and pledge agreement is your gold standard - whatever legal name appears there is what goes on the UCC-1, period.
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Kara Yoshida
•So frustrating! Why can't the system be more forgiving for obvious abbreviations?
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Philip Cowan
•Because automated systems don't understand 'obvious' - they only see exact character matches. Human logic doesn't apply to filing software.
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Caesar Grant
•This is exactly why I started double-checking everything with that Certana tool someone mentioned. Takes 30 seconds to upload and verify vs dealing with rejections later.
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Lena Schultz
File the corrected UCC-1 today if possible. The gap between your loan closing and perfection creates risk. Make sure your security and pledge agreement language covers this scenario - some agreements have provisions about refiling if the initial UCC gets rejected.
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Gemma Andrews
•Good point about checking the agreement language. Never thought about including rejection contingencies in the security docs.
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Pedro Sawyer
•Standard practice now is to include language requiring corrective filings within X days of rejection notice.
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Mae Bennett
Been there! Filed a UCC last year with 'Corp' instead of 'Corporation' and got rejected. The borrower's security and pledge agreement clearly showed 'Corporation' but I got lazy with the abbreviation. Lesson learned - always use the exact legal name, no shortcuts.
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Beatrice Marshall
•At least you learned from it. I've made the same mistake twice because I keep forgetting to slow down and double-check.
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Melina Haruko
•That's why automated checking is so valuable. Removes the human error factor completely when you're rushing to close deals.
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Dallas Villalobos
This stuff makes me want to quit lending sometimes. Every state has different quirks, different rejection reasons, different name matching rules. At least with your security and pledge agreement you have the correct debtor name documented - just need to get the UCC-1 to match it exactly.
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Reina Salazar
•I feel you on the state-by-state differences. What works in one jurisdiction fails in another.
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Saanvi Krishnaswami
•That's the beauty of using verification tools - they account for different state requirements automatically.
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Demi Lagos
•Wait, do these tools actually know state-specific rules or just do basic document matching?
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Mason Lopez
Quick question - when you refile the corrected UCC-1, make sure your collateral description also matches what's in the security and pledge agreement. Sometimes the name gets all the attention but mismatched collateral descriptions cause problems too.
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Vera Visnjic
•Great reminder. I've seen deals where they fixed the name but left vague collateral language that didn't match the security docs.
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Jake Sinclair
•This is another area where document verification helps - catches inconsistencies across all the critical fields, not just debtor names.
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Brielle Johnson
Update us when you get the corrected filing accepted! These stories help everyone learn what to watch out for. The security and pledge agreement name matching issue comes up more often than it should.
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Honorah King
•Agreed, always good to hear how these situations get resolved.
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Oliver Brown
•Hopefully the correction goes through smoothly and there are no other surprises.
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Mary Bates
One more thing - document the rejection and your corrective action in the loan file. Some auditors want to see evidence that UCC rejections were promptly addressed, especially when there's a gap between the security and pledge agreement execution and successful UCC perfection.
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Clay blendedgen
•Good audit trail advice. Paper trail is everything when regulators come knocking.
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Ayla Kumar
•Include timestamps and screenshots of the rejection notice too. Shows you acted quickly to fix the problem.
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Lorenzo McCormick
•This kind of documentation saved me during our last compliance review. Showed we had proper controls even when mistakes happened.
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