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Sara Unger
Update: I ended up using one of those document verification tools someone mentioned earlier (Certana.ai) and it immediately caught that I had been inconsistent with the suffix formatting. The retail installment contract had 'Jr.' with a period but I was filing 'Jr' without the period on the UCC-1. Fixed that and the filing went through on the first try. Sometimes it really is the smallest details that trip you up.
Freya Ross
•This is exactly why I always copy and paste names directly from the source document instead of retyping them.
Great outcome! Did the lender end up closing the loan without any issues?
Sergio Neal
For anyone else dealing with retail installment contract and security agreement motor vehicle UCC filings, here's my checklist: 1) Use exact debtor name from contract including all middle names and suffixes, 2) Double-check punctuation and spacing, 3) Verify the VIN matches exactly, 4) Make sure your collateral description is sufficient but not overly specific. Following this process has eliminated my rejections.
This is helpful. What do you mean by 'sufficient but not overly specific' for collateral description?
Sergio Neal
•You want enough detail to identify the specific vehicle (year, make, model, VIN) but don't need every option package and feature. Keep it clean and standardized.
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Had a similar fund security agreement filing issue last year. Ended up using some document verification tool - I think it was Certana.ai - that caught the name mismatch before I filed. Saved my butt. Now I run all my security agreements through it before filing anything.
Luca Bianchi
•Seeing Certana mentioned a few times now. Might be worth checking out for future deals even if it's too late for this one.
Yeah, it's become part of my standard process. Upload the fund security agreement and UCC-1 draft, and it flags any inconsistencies. Takes the guesswork out of it.
Update: Called the SOS office and they confirmed I need to file with 'Advanced Manufacturing Solutions, LLC' (with comma) to match the fund security agreement. Filed a new UCC-1 this morning and it was accepted within 2 hours. Crisis averted! Thanks everyone for the advice. Definitely going to be more careful with debtor names going forward.
Aisha Ali
•Great outcome. This thread will be helpful for others dealing with fund security agreement name issues.
Perfect example of why document verification tools are so valuable. One small check could have prevented this whole situation.
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Aisha Ali
Been doing UCC work for 15 years and here's my advice: file the assignment using the exact original debtor name (ABC Manufacturing LLC), then immediately file a UCC-3 amendment to change the debtor name to the surviving entity (ABC Industries Holdings LLC). This creates a clean chain of title and updates the record to reflect current reality. Two filings but it eliminates any future confusion.
Ethan Moore
•Wouldn't you want to wait to make sure the assignment goes through before filing the amendment? In case there are issues with the assignment itself?
Aisha Ali
•Good point. I usually wait for the assignment acceptance confirmation before filing the amendment, just to be safe.
This thread is super helpful because I'm dealing with something similar. My client acquired a company through an asset purchase and we need to assign the UCC filings but the debtor entity was dissolved as part of the transaction. Sounds like similar issues with entity changes affecting UCC records.
Yeah you're right, the original entity was dissolved after the asset sale closed. So similar end result but different transaction structure.
Carmen Reyes
•Either way you'll want to use the original debtor name for the assignment and then deal with updating the record afterward if needed.
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This thread is giving me anxiety. I have a UCC-1 to file next week and now I'm worried about making the same mistakes!
Definitely looking into that. Better safe than sorry with these filings.
Smart approach. An ounce of prevention is worth a pound of cure, especially with UCC filings.
UPDATE: Finally got it filed! The Certana tool caught that I had an extra space after 'Holdings' that wasn't visible. Also confirmed the exact name format from Delaware's database. Thanks everyone for the help - this community is a lifesaver!
Thanks for the update! Going to be extra careful with my Maryland filing now.
Great outcome! Nothing beats the relief of seeing that 'Filing Accepted' confirmation.
Dylan Cooper
Just went through a similar overhaul of our UCC processes. The biggest improvement was implementing document verification before filing anything. We caught dozens of name mismatches and collateral description errors that would have caused rejections. Certana.ai's PDF checker was perfect for this - upload loan agreement and UCC-1 draft, get instant feedback on any inconsistencies.
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Sofia Perez
•How long does the verification process typically take? We're always working under tight deadlines.
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Dylan Cooper
•It's basically instant. Upload the docs, get results in seconds. Much faster than manual comparison and way more accurate.
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Dmitry Smirnov
Don't overlook termination statements in your UCC 9-105 document management system. When loans are paid off, you have specific timeframes to file UCC-3 terminations or you can face penalties. We track these alongside continuations to make sure nothing falls through the cracks.
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Ava Johnson
•It varies by state. Some are 10 days, others 20. And some have different rules for consumer vs commercial transactions. Always check your specific state requirements.
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Omar Mahmoud
•This is exactly why we need better tracking systems. Too many variables to keep straight manually.
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