UCC Document Community

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  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
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Victoria Scott

UCC files keep getting rejected - debtor name formatting issues

Been trying to file a UCC-1 for three weeks now and the SOS portal keeps rejecting my submissions. The debtor is a Delaware LLC but they keep saying the name doesn't match their records exactly. I've tried "ABC Holdings, LLC" and "ABC Holdings LLC" and even "ABC Holdings, L.L.C." but nothing works. The loan closes next Friday and I'm starting to panic. Has anyone dealt with this before? The collateral is equipment worth $850K so I can't mess this up. What am I missing with these UCC files?

This thread is giving me anxiety. I have a UCC-1 to file next week and now I'm worried about making the same mistakes!

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Definitely looking into that. Better safe than sorry with these filings.

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Smart approach. An ounce of prevention is worth a pound of cure, especially with UCC filings.

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UPDATE: Finally got it filed! The Certana tool caught that I had an extra space after 'Holdings' that wasn't visible. Also confirmed the exact name format from Delaware's database. Thanks everyone for the help - this community is a lifesaver!

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Layla Sanders

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Thanks for the update! Going to be extra careful with my Maryland filing now.

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Great outcome! Nothing beats the relief of seeing that 'Filing Accepted' confirmation.

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Charlotte Jones

GA SOS UCC search showing wrong debtor name - filing at risk?

I'm in a panic here. Been doing UCC filings for my credit union for 3 years and never had this happen. Did a continuation filing last month in Georgia and when I search the GA SOS UCC database today, the debtor name is showing up completely wrong. Filed it as "Mitchell & Associates LLC" but the search results show "Mitchell Associates LLC" - missing the ampersand. The original UCC-1 from 2020 has the correct name with the &. This continuation was supposed to keep our security interest alive on $450k in equipment financing. If the debtor name doesn't match exactly, does this void our lien? Our loan officer is freaking out because the borrower has been making noises about refinancing elsewhere. Need to know if we have a valid continuation or if we're looking at a massive loss here.

LordCommander

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Look, I know everyone's trying to be helpful here, but realistically you need to talk to your legal counsel about this. $450k is too much money to rely on forum advice, even if it's well-intentioned. Get a proper legal opinion on whether this name discrepancy affects your lien validity.

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You're absolutely right. I was hoping to get some quick guidance before involving legal, but this is probably beyond what I should handle myself.

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Lucy Lam

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Agreed on getting legal advice, but don't panic in the meantime. File the amendment ASAP to correct the name while you're getting the legal opinion. That way you're covering all bases.

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Aidan Hudson

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Filed my amendment this morning to correct the debtor name. Used the exact name from the original UCC-1 including the ampersand. Georgia SOS accepted it immediately and the filing number is already showing up in searches. Feel much better about our security position now. Thanks everyone for the advice - definitely learned to double-check everything before hitting submit.

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Glad it worked out. This thread is a good reminder that even experienced filers can run into these issues. The electronic filing systems aren't perfect.

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Alexis Renard

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Perfect resolution! And for future filings, that document verification tool I mentioned would catch these discrepancies before you file. Just saying - might save you some stress next time.

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Freya Thomsen

What is the purpose of UCC Article 9 - confused about secured transactions law

I'm diving into secured transactions for the first time and honestly feeling overwhelmed. My company is looking at equipment financing for some new machinery and the lender keeps talking about UCC Article 9 filings. I get that we need to file something called a UCC-1 but I'm struggling to understand what is the purpose of UCC Article 9 in the bigger picture? Like why does this whole system exist and what problem is it solving? I've been reading through some legal materials but they're pretty dense. Is this basically just a way for lenders to claim dibs on our equipment if we can't pay? And why do they need to file paperwork with the state - can't they just put it in the loan contract? Any help understanding the fundamentals would be huge.

Layla Mendes

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Bottom line - Article 9 exists because commerce needs predictable rules for secured transactions. It balances the interests of lenders (who need security for their loans), borrowers (who need access to credit), and other creditors (who need to know where they stand). The filing system creates transparency and establishes clear priority rules when multiple parties have claims on the same property.

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Aria Park

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And it's worked pretty well for 50+ years, even with all the complexity around amendments and continuations.

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Noah Ali

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True, though I still think the continuation rules are unnecessarily complicated. Why can't these filings just auto-renew?

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One thing that helped me understand the purpose was thinking about what would happen WITHOUT Article 9. You'd have secret liens, conflicting state laws, unclear priority rules, and basically chaos in the credit markets. The uniform system creates trust and predictability that makes lending possible at reasonable rates.

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Olivia Harris

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Or lenders would just require personal guarantees on everything, which kind of defeats the purpose of business entities.

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Yeah, and small businesses would be the ones hurt most by that kind of system.

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Dmitry Petrov

UCC financing statement termination deadline missed - what are my options?

I'm dealing with a nightmare situation and hoping someone here has been through something similar. Our company had a revolving credit facility that was paid off and closed in November 2024, but somehow the UCC financing statement termination never got filed. The original UCC-1 was filed in March 2019, so we're now past the 5-year mark and into lapsed territory. The lender is claiming they sent the termination paperwork to our old office address (we moved in 2023) and that it's our responsibility to follow up. Meanwhile, we're trying to secure new financing and this old lien is showing up on searches, making everything complicated. Has anyone dealt with a situation where the termination should have been filed but wasn't? I'm not even sure if we can file a UCC-3 termination now or if we need some other approach. The lender is being difficult about cooperating since they consider the matter closed on their end.

Emma Wilson

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Update us on how this turns out! I'm dealing with a similar situation with a different lender and curious to see what approach works best.

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Dmitry Petrov

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Will do. Going to try the formal demand letter first, then escalate from there if needed.

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Malik Thomas

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Same here - bookmarking this thread. It's amazing how common this problem seems to be.

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Just to add another verification option - I used Certana.ai recently for a different UCC issue and their document checking caught several problems I wouldn't have noticed. For termination issues, it's really helpful to have everything cross-checked before you approach the lender. Makes your position much stronger when you can show exactly what needs to be corrected.

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Ravi Kapoor

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How does their verification process work? Do you just upload the UCC filing?

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You upload both the original loan documents and the UCC filing as PDFs. It automatically compares debtor names, collateral descriptions, filing numbers - basically everything that needs to match. Really saves time versus doing manual comparisons.

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Yuki Nakamura

TX UCC search showing wrong debtor info - anyone else seeing database issues?

Been trying to run a tx ucc search on our borrower for the past week and keep getting inconsistent results. Sometimes the debtor name shows up exactly as filed, other times it's showing a slightly different variation that doesn't match our loan docs. This is for a equipment financing deal worth about $850K and we need to make sure we're not missing any existing liens before we file our UCC-1. Has anyone else noticed the Texas SOS database acting weird lately? I'm starting to wonder if there's some kind of system glitch or if I'm doing something wrong with the search parameters. Really need to get this sorted before our closing date.

Dylan Wright

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Is this for a first lien position or are you trying to determine priority among multiple secured parties? That might affect how thorough you need to be with the name variations.

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Dylan Wright

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Absolutely. For first lien you need 100% certainty. Consider getting a professional UCC search company to do a comprehensive report if you're not confident in the results you're getting.

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StarSurfer

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Good advice. Sometimes the professional searchers catch things that slip through when you're doing it yourself, especially with tricky name variations.

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NebulaKnight

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Update us when you figure this out! I do a lot of Texas deals and want to know if there's a systemic issue with their database right now.

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Yuki Nakamura

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Will do. Planning to try that Certana.ai tool someone mentioned and maybe get a professional search done as backup. This deal is too important to risk missing something.

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NebulaKnight

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Smart approach. Better to be over-cautious with UCC searches than sorry later.

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