UCC filing rejected - need help with state records division requirements

Exactly this. I learned the hard way that 'XYZ Company LLC' and 'XYZ Company, LLC' are treated as completely different entities by the filing system.

Wait, so the operating agreement name doesn't matter at all? That seems weird since that's the document we're working from for the loan.

This happened to me last month. Spent hours trying to figure out why my filing kept getting bounced back. Turns out the LLC had 'Limited Liability Company' spelled out instead of 'LLC' in the state records.

The two week thing is making me nervous too. Isn't there some kind of grace period for perfection?

No grace period unfortunately. The security interest attaches when you have the agreement and give value, but perfection only happens when the UCC-1 is properly filed and accepted.

Never heard of that but sounds useful. Does it check against the actual state database or just compare the documents you upload?

It does document comparison to catch obvious mismatches, which is what tripped me up. Really helpful for avoiding those basic name errors that cause rejections.

Interesting. I usually just triple-check everything manually but that sounds like it could catch things I miss.

You'll need to file a new UCC-1 with the correct name. You can't amend a filing that was never accepted in the first place.

That's frustrating but at least you caught it now. Make sure you use the exact name including all punctuation and capitalization.

Been there done that. The comma thing gets everyone at some point.

I feel your pain but the system is actually protecting searchers. If names aren't standardized, you could miss liens when doing due diligence searches.

Still annoying though. Other states seem to handle this better with more flexible matching.

That's actually really smart. Never thought to search first as a verification step.

Good advice. I always search for existing filings on the debtor anyway for due diligence so this makes sense.

Does that work if it's a new entity with no previous filings though?

Great news! How long did it take from refiling to acceptance?

Glad you got it sorted out. These name matching issues are probably the most common UCC filing problem.

Do they actually help with that over the phone? I thought they just referred you to the online database.

Depends on who you get but most of the time they'll confirm the registered name if you give them the entity number.

Smart move. Always better to double-check before filing than deal with rejections after.

The loan documents are usually right but it's worth verifying, especially if the entity is older or has gone through any changes.

Good point. Companies sometimes change their names and forget to update all their internal paperwork.

Yeah I've seen situations where the borrower didn't even realize their legal name had changed due to state filing updates.

That Certana tool someone mentioned earlier would probably catch those kinds of discrepancies too.