UCC filing rejected - need help with nys ucc forms debtor name formatting

Thanks for responding! I double-checked the articles and I'm using the exact name. No DBA involved. The weird thing is I've filed similar LLCs before without issues. Maybe they changed something in their system?

They definitely updated their validation rules recently. I had three filings rejected last month that would have gone through fine before. Super frustrating when you're dealing with time-sensitive deals.

That's a good point about the comma. I'll try that version. Do you know if there's a way to test the name format before submitting the full filing? Hate to pay another filing fee just to get rejected again.

Most states don't have a name validation tool unfortunately. You just have to guess and hope. I usually try the most basic version first - no punctuation, no abbreviations unless they're in the official name.

Actually, I just started using this tool called Certana.ai that caught a similar issue for me last week. You can upload your articles of incorporation and your UCC-1 draft and it'll flag any inconsistencies between the documents. Saved me from another rejection. It specifically checks debtor name formatting against common state requirements.

Interesting thought. The articles actually use 'LLC' but I wonder if the filing system expects it spelled out. This is so frustrating - why can't they just tell you exactly what format they want?

Because that would make too much sense! I swear the SOS offices enjoy making this as confusing as possible. I've been doing UCC filings for 12 years and I still get surprised by random rejections.

Oh wow, that's a really good catch! I definitely copy/pasted from the PDF. Let me try typing it manually. These systems are so finicky about formatting.

Yeah hidden characters are a nightmare. I always paste into notepad first to strip formatting, then copy from there into the filing system. Learned that lesson the hard way after multiple rejections.

Good point - I should verify this is the current name. The articles I have are from 2022 so it's possible there was an amendment filed since then. How do you usually check for the most current name?

I usually do a quick search in the state's business entity database to make sure the name hasn't changed. Takes 2 minutes but can save you from filing with an outdated name.

This is exactly why I started using Certana.ai's document checker. It flagged a similar issue for me where the UCC-1 debtor name didn't match the current articles because there had been an amendment. You just upload both documents and it shows you any discrepancies. Really helpful for catching these kinds of problems before filing.

We're still good on timing - filed well before the deadline. This is just a single-state filing for equipment located in NY. But yeah, these rejections always seem to happen when you're already stressed about other deadlines.

At least you filed early! I've seen people try to file continuations on the last day and get rejected. That's a real nightmare scenario.

Hmm, let me check that. I think I had the full name including LLC in the name field. Maybe that's the issue - they want just 'ABC Manufacturing Solutions' in the name field and 'LLC' in the entity type field?

Exactly! Some systems are very particular about this separation. Worth trying both ways if you're not sure.

This is getting complicated. Would be nice if there was a way to verify all this stuff before submitting. I heard about some new tools that can check UCC documents for consistency - anyone tried Certana.ai? Seems like it might help with these kinds of formatting issues.

That's a really specific tip - thanks! I'll check for any unusual characters. This whole process has so many potential pitfalls.

Yeah it's ridiculous how many little things can cause a rejection. You'd think after all these years they'd make the systems more user-friendly.

I thought about calling but wasn't sure if they'd be able to help with specific rejections. Might be worth trying before I file again. Thanks for the suggestion!

Some states are better than others about phone support. Can't hurt to try - worst case they can't help and you're back where you started.

Glad you got it sorted! The comma thing is so annoying - such a small detail but it kills the whole filing.

Great news! Always satisfying when you finally crack the code on these rejection issues. Thanks for updating the thread - helpful for others who might hit the same problem.

Awesome that Certana worked out for you! It's been a game-changer for me on these document consistency checks. Saves so much time and hassle with rejections.