UCC 1-303 Filing Got Rejected - Debtor Name Issues?

You're right, brain fog on the form number. It's a standard UCC-1 financing statement. The rejection specifically cited debtor name discrepancies but I pulled the name straight from their corporate documents.

Been there! Name rejections are the worst because they seem so straightforward until they're not.

Good point about punctuation. I used 'LLC' but maybe their charter shows 'L.L.C.' with periods. Going to pull their current certificate of good standing to compare.

This happened to me last month. The borrower's name had a subtle difference in their amended articles that I missed. Cost us a week of delays.

Some states are pickier than others about punctuation. What state are you filing in?

That sounds useful. Manual document comparison is tedious and error-prone, especially when you're rushing to meet deadlines.

Haven't heard of that tool but anything that prevents these rejections would be worth checking out. The manual cross-referencing is definitely where mistakes happen.

I pulled what I thought was current but you're making me second-guess that. They've been in business for 8 years so there could have been changes along the way.

Yes! This bit me hard once. Company had done a name change two years prior and I was still using the old name from outdated documents.

Always always always get a fresh certificate of good standing within 30 days of filing. Learned that lesson the expensive way.

The rejection just said 'debtor name does not match records' but didn't specify which records or what the correct name should be. Pretty frustrating lack of detail.

Typical bureaucratic response. They reject it but don't tell you how to fix it.

You might need to call the filing office directly. Sometimes they can tell you over the phone what name they have in their system.

Good advice. The borrower is definitely getting nervous about the delay. I'll reassure them this is a technical issue, not a credit problem.

Communication is key. I always warn borrowers upfront that UCC filings can sometimes get rejected for technical reasons and it's no big deal.

That's exactly the kind of detail that would drive me crazy. Did you end up refiling with the comma version?

Had to call the Secretary of State office to find out which version they preferred. Refiled with the comma and it went through fine.

The comma debate! Different states handle punctuation differently in their databases. Some strip out all punctuation, others are literal matches only.

Because legal names matter for perfecting security interests. A small variation could mean the difference between a perfected and unperfected lien.

I get that it's important legally, but the user experience is terrible. At least give us better error messages.

That's a great tip. I'll look for a name search feature on their portal before refiling.

Not all states have this feature but when they do it's incredibly helpful for avoiding rejections.

Some states also have name reservation records you can search to see variations of how the name has been filed historically.

Will do. Planning to call the filing office Monday morning to get the exact details on what didn't match.

Yes please update! I'm dealing with a similar situation and curious what the resolution turns out to be.

Definitely used their legal entity name from the articles of incorporation. But good reminder since I've seen people make that mistake before.

This is where that Certana.ai tool I mentioned earlier really shines - it cross-references the exact legal name between your UCC form and their incorporation documents to make sure they match perfectly.

DBA vs legal name confusion trips up a lot of newer lenders. Always stick with the Secretary of State records for the legal name.