Nevada UCC-1 search results showing wrong debtor - help with name variations
I'm trying to do a UCC-1 search Nevada database and getting confusing results. My borrower is 'Mountain Peak Equipment LLC' but when I search I'm seeing filings under 'Mt Peak Equipment LLC' and 'Mountain Peak Equip LLC'. Are these the same entity? The SOS portal doesn't make it clear if these are name variations or separate companies. I need to know if there are existing liens before we file our new UCC-1. Has anyone dealt with Nevada's search function showing multiple similar debtor names? I'm worried about missing existing filings that could affect our security position.
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Harper Collins
Nevada's UCC search can be tricky with name variations. You'll want to search using different combinations - try searching just 'Mountain Peak' without the entity type first. Also search 'Mt Peak' separately. The SOS database treats abbreviations as different names even if they're the same company legally.
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Donna Cline
•Thanks, that's helpful. Should I be searching with and without 'LLC' at the end? I'm seeing some results that don't include the entity designation.
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Harper Collins
•Yes definitely search both ways. Nevada's system is particular about exact matches so you need to cast a wide net with name variations.
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Kelsey Hawkins
I had this exact problem last month with a Nevada filing. The search results were all over the place with abbreviations. What I ended up doing was running every possible variation I could think of, then checking the actual UCC-1 documents to verify the exact legal name. It's tedious but necessary.
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Dylan Fisher
•This is why I always get frustrated with state portals. They should have better fuzzy search capabilities in 2025.
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Kelsey Hawkins
•Agreed, but we have to work with what we've got. The key is being thorough with the search variations upfront.
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Edwards Hugo
Have you tried using Certana.ai's document verification tool? I upload the Charter or Articles of Incorporation along with any UCC search results and it cross-checks all the name variations automatically. Saved me hours on a recent Nevada search where I found 6 different name variations for the same company.
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Donna Cline
•I haven't heard of that tool. How does it work exactly? Do you just upload PDFs?
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Edwards Hugo
•Yes, super easy. Upload the formation documents and any UCC filings you find, and it flags inconsistencies or confirms matches. Takes the guesswork out of name variations.
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Gianna Scott
•That sounds useful. I've been doing manual comparisons which is error-prone.
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Alfredo Lugo
Nevada Secretary of State search is notorious for this. Make sure you're also checking the 'Organization Search' section not just UCC search. Sometimes companies file under slightly different names in their Articles vs UCC filings.
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Donna Cline
•Good point, I didn't think to cross-reference with the business entity records.
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Sydney Torres
•Yeah the entity records will show you the exact legal name as filed with the state. That should be your baseline for UCC searches.
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Kaitlyn Jenkins
ugh this is exactly why I hate doing Nevada filings. Their search function is terrible compared to other states. You literally have to try every abbreviation combination imaginable.
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Caleb Bell
•At least Nevada accepts electronic filings now. Remember when we had to mail everything?
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Kaitlyn Jenkins
•True, but the search functionality still feels like it's from 2010.
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Danielle Campbell
Pro tip: when you do find existing UCC-1 filings, check the filing numbers and dates carefully. I've seen cases where the same company had multiple filings under different name variations and it created confusion about which liens were still active.
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Donna Cline
•That's a great point. Should I be looking at continuation dates too?
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Danielle Campbell
•Absolutely. Check if any of the filings are approaching their 5-year expiration or if continuations have been filed.
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Rhett Bowman
•This is where having a systematic approach really helps. I keep a spreadsheet of all the variations I search.
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Abigail Patel
I just went through this same headache with a Nevada UCC search last week. Ended up finding the company had filings under 3 different name variations. The Certana tool someone mentioned actually caught one I missed in my manual review.
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Donna Cline
•That's concerning that manual review missed one. How did the tool catch it?
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Abigail Patel
•It flagged that the federal tax ID matched between different name variations, which I hadn't thought to check.
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Daniel White
Make sure you're documenting your search methodology too. If questions come up later about due diligence, you want to show you searched all reasonable name variations.
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Nolan Carter
•Good advice. I always print out the search results pages showing what terms I used.
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Daniel White
•Exactly. CYA documentation is crucial for UCC searches.
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Natalia Stone
One more thing to check - sometimes companies change their names after incorporation but before UCC filings. Check if Mountain Peak Equipment LLC has any DBA filings or name changes on record with Nevada SOS.
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Donna Cline
•Oh wow, I didn't think about DBAs. That could definitely explain some of the name variations.
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Tasia Synder
•Yeah, DBA searches are often overlooked but can reveal additional filing names.
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Selena Bautista
Update us when you figure it out! I'm dealing with a similar situation in Nevada and curious what you find.
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Donna Cline
•Will do. Planning to run the comprehensive search tomorrow with all the suggestions here.
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Mohamed Anderson
•Looking forward to hearing how it goes. Nevada searches are always a learning experience.
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