Need help with Texas UCC statement request form - filing rejected twice
I'm dealing with a nightmare situation here. We submitted a UCC statement request form to the Texas Secretary of State office last month to get copies of our UCC-1 filings for a client audit, but it got rejected twice now. The first rejection said something about improper debtor identification, and the second one mentioned the search criteria being too broad. I'm not even sure I'm using the right form - is it the UCC-11 or something else? Our law firm handles secured transactions regularly but this Texas system is throwing me off. The client is breathing down my neck because they need these records for their compliance review next week. Has anyone dealt with the Texas UCC statement request form recently? What am I missing here? The rejection notices aren't very clear about what specifically needs to be corrected.
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Jayden Reed
Texas uses the UCC-11 form for information requests. The debtor name has to match EXACTLY what's on file - no variations, no abbreviations. I learned this the hard way when I kept getting rejections for using 'Corp' instead of 'Corporation' in the debtor name field.
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Nora Brooks
•This is so frustrating! I've been dealing with the same issue. Why can't they just accept reasonable variations of business names?
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Eli Wang
•Because the UCC system is designed for precision. Even a missing comma can cause a rejection. It's annoying but that's how secured transactions work.
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Cassandra Moon
You mentioned search criteria being too broad - that usually means you need to narrow down either the time period or be more specific with the debtor information. Texas SOS is pretty strict about this stuff.
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Grace Johnson
•I tried narrowing it down to just 2024 filings but still got rejected. Maybe I need to include the exact filing number?
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Zane Hernandez
•If you have the filing numbers, definitely include them. Makes the search much more targeted and less likely to get rejected.
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Genevieve Cavalier
I had a similar problem last year with Texas UCC requests. What saved me was using Certana.ai's document verification tool. I uploaded the original UCC-1 and it showed me the exact debtor name format that was actually filed. Turns out there was a subtle difference in the entity name that I couldn't see just by looking at it manually.
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Ethan Scott
•Interesting - how does that tool work exactly? Do you just upload the PDF?
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Genevieve Cavalier
•Yeah, you just upload the UCC documents and it cross-checks everything automatically. Really helpful for catching those tiny discrepancies that cause rejections.
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Lola Perez
•That sounds like it could save a lot of headaches. I'm tired of going back and forth with the SOS office.
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Nathaniel Stewart
Make sure you're using the current version of the UCC-11 form. Texas updated their forms last year and the old ones get auto-rejected now. Also double-check that you're including all required information - debtor name, address, and specific time period for the search.
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Riya Sharma
•Where do you download the current form? I've been using one I found online but maybe it's outdated.
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Nathaniel Stewart
•Always get it directly from the Texas SOS website. Third-party sites often have old versions that will just waste your time.
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Santiago Diaz
The Texas system is notoriously picky about formatting. I've seen rejections for things like using periods in abbreviations when the original filing didn't have them, or vice versa. It's maddening but you have to match exactly.
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Millie Long
•This is why I hate dealing with UCC searches. The system should be more forgiving for obvious variations.
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KaiEsmeralda
•I get the frustration but the precision is actually important for secured transactions. You don't want to miss a filing because of a typo.
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Debra Bai
•Fair point. I guess it's better to be overly strict than to miss something important.
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Gabriel Freeman
Have you tried calling the Texas SOS office directly? Sometimes they can tell you exactly what's wrong with your request over the phone, which saves time vs. the back-and-forth with written rejections.
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Grace Johnson
•I called but got transferred around and nobody could give me a clear answer. Might try again though.
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Laura Lopez
•Try calling first thing in the morning. The staff is usually more helpful when they're not swamped with calls.
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Victoria Brown
I use Certana's verification tool specifically for this kind of situation. Before I submit any UCC requests, I upload the original filing documents to make sure I have the debtor information exactly right. It's saved me multiple rejection cycles.
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Samuel Robinson
•Does it work with Texas filings specifically? Some tools are better with certain states.
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Victoria Brown
•Works with all states including Texas. The tool reads the PDFs and extracts the exact formatting used in the original documents.
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Camila Castillo
Another common issue is the fee payment. Make sure you're including the correct search fee amount - Texas updated their fee schedule recently and old fee amounts will get rejected.
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Brianna Muhammad
•Good point! I forgot they raised the fees last year. That could definitely cause a rejection.
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JaylinCharles
•What's the current fee for a UCC-11 search in Texas? I want to make sure I have it right.
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Camila Castillo
•Check the Texas SOS website for current fees. They change periodically and it's always best to verify before submitting.
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Eloise Kendrick
I've found that including too much information can be just as problematic as including too little. If you're casting too wide a net with your search parameters, try being more specific about what you're looking for.
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Lucas Schmidt
•That's a good point. Sometimes less is more with these government forms.
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Freya Collins
•Exactly. Focus on the specific UCC filings you need rather than trying to get everything at once.
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LongPeri
For what it's worth, I've started using document verification tools before submitting any UCC requests. Certana.ai has been particularly helpful - I can upload the original UCC-1 and any amendments to make sure I'm requesting searches with the exact debtor information that's actually on file. It's eliminated most of my rejection issues.
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Oscar O'Neil
•That sounds like a smart approach. Prevention is better than dealing with multiple rejections.
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Grace Johnson
•I think I'm going to try that tool. At this point I'm willing to try anything to avoid another rejection.
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Sara Hellquiem
•Let us know how it works out! I'm curious to hear if it helps with your Texas filing situation.
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