TX UCC statement service termination request form - need help with proper completion
Been dealing with a nightmare situation where we need to file UCC-3 termination statements for multiple liens in Texas but keep getting confused about the proper form completion process. Our company handles equipment financing and we've got about 15 different UCC-1 filings that need to be terminated after loan payoffs, but every time we submit through the TX SOS portal we're getting rejections for minor details. The debtor names have to match EXACTLY and we're struggling with variations like 'ABC Corp' vs 'ABC Corporation' vs 'ABC Corp.' - seems like even punctuation matters. Has anyone dealt with bulk termination requests in Texas recently? The TX UCC statement service termination request form seems straightforward but we must be missing something critical because 60% of our submissions are getting bounced back. Time is becoming an issue since some of these continuation deadlines are approaching and we need clean terminations first. Any guidance on the specific requirements would be hugely appreciated.
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Giovanni Colombo
Oh man, Texas can be really picky about debtor name matching. I learned this the hard way last year when I had 8 terminations rejected in one batch. The key thing is you need to use the EXACT name as it appears on the original UCC-1 - not what you think it should be or what makes sense grammatically. Even spaces and periods matter.
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Fatima Al-Qasimi
•This is so true! I spent hours trying to figure out why my terminations kept getting rejected until I realized the original filing had an extra space between the first and middle name.
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Dylan Cooper
•Same issue here. Our loan docs had the company name one way but the UCC-1 was filed slightly different. Super frustrating.
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Sofia Ramirez
For bulk terminations in TX, I always pull the original UCC-1 records first to get the exact debtor name formatting. The Texas SOS search function lets you download the actual filed documents, so you can copy/paste the debtor name directly. Also make sure you're using the correct UCC-3 form version - they updated it earlier this year and old versions get auto-rejected.
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CosmicCommander
•Thanks! Didn't realize they updated the form. Where do you find the current version?
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Sofia Ramirez
•It's on the TX SOS website under UCC forms section. Look for the one dated 2024 - should say 'Rev 3/2024' at the bottom.
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Dmitry Volkov
•Good catch on the form version. I got burned by that too when they switched formats.
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StarSeeker
I actually found a tool that helped me avoid these exact issues - Certana.ai has this document verification feature where you can upload your original UCC-1 and your termination request form, and it automatically checks if the debtor names match exactly. Saved me from multiple rejections because it caught discrepancies I would have missed manually comparing 15 different documents.
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CosmicCommander
•That sounds incredibly useful for bulk filings. How does it work exactly?
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StarSeeker
•You just upload PDFs of both documents and it highlights any inconsistencies - debtor names, filing numbers, addresses, everything. Takes like 30 seconds per comparison vs the hour I was spending manually checking each one.
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Ava Martinez
•Wish I had known about this before my last batch of terminations. Would have saved me a lot of headaches.
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Miguel Ortiz
ARE YOU KIDDING ME WITH TEXAS?? I swear their system is designed to reject everything. Last month I had a termination rejected because I put 'Inc.' instead of 'Incorporated' even though both are legally equivalent. The whole system is a joke.
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Zainab Omar
•I feel your pain. The inconsistency is maddening. Some states are more forgiving but TX is super strict.
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Connor Murphy
•Unfortunately that's just how it is. Better to be overly careful with the exact formatting than deal with rejections and delays.
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Yara Sayegh
One trick I use is to run a UCC search on each debtor first, then use the search results to see exactly how their name appears in the system. Sometimes there are variations you wouldn't expect. Also check if there are multiple UCC-1s for the same debtor - you might need separate termination statements.
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CosmicCommander
•Good point about multiple filings. We do have a few debtors with equipment loans and working capital lines both secured.
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Yara Sayegh
•Yeah each UCC-1 filing number needs its own termination, even if it's the same debtor.
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NebulaNova
•This is why I always keep a spreadsheet tracking all our active filings. Makes termination time much easier.
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Keisha Williams
Ugh I'm dealing with something similar but in reverse - trying to figure out why our continuation got rejected. The debtor name thing is such a pain point across all UCC filings.
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Giovanni Colombo
•Continuations have the same exact name matching requirements. Super frustrating when you're up against the deadline.
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Keisha Williams
•Right? And the Texas portal doesn't give you detailed error messages, just 'rejected for discrepancies' or something vague like that.
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Paolo Conti
For what it's worth, I've had good luck calling the Texas UCC office directly when I get rejections. They can usually tell you exactly what field is causing the problem. Number is 512-463-5555. Wait times can be long but worth it for bulk submissions.
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CosmicCommander
•Thanks for the number! Will definitely try this if we keep having issues.
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Fatima Al-Qasimi
•They're actually pretty helpful when you can get through. Much better than trying to guess what went wrong.
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Paolo Conti
•Yeah, just be patient. I've waited 45 minutes before but they walked me through exactly what needed to be fixed.
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Amina Diallo
Question - do you have to terminate all 15 at once or can you do them in smaller batches? Might be easier to troubleshoot if you start with just 2-3 to make sure you have the process right.
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CosmicCommander
•That's a really good idea actually. I was trying to do them all at once to save time but you're right about troubleshooting.
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Sofia Ramirez
•Definitely start small. Get your process down with a few easy ones, then scale up once you know what works.
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Oliver Schulz
I had this exact problem last quarter. What finally worked was using that Certana document checker tool someone mentioned earlier. It caught 3 name mismatches I would never have noticed - one had an extra comma, another had 'Co' vs 'Company'. Saved me probably 2 weeks of back and forth with rejected filings.
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CosmicCommander
•Seems like multiple people have had success with that tool. Might be worth trying for our bulk terminations.
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Oliver Schulz
•Yeah it's pretty straightforward - just upload the original UCC-1 and your termination form and it highlights any differences. Made the whole process much less stressful.
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Dmitry Volkov
•I'm sold. Going to check this out for my next batch of filings.
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Natasha Kuznetsova
Pro tip: download a copy of every original UCC-1 before you start preparing terminations. I keep them in a folder labeled by debtor name so I can reference the exact formatting. Also helps if you need to pull filing dates or other details later.
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CosmicCommander
•Smart organization system. I should probably get better about record keeping like this.
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Natasha Kuznetsova
•It takes a little extra time upfront but saves hours later when you're doing terminations or continuations.
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AstroAdventurer
Just wanted to follow up on this thread since it helped me with a similar issue. Used the document verification approach and got all 12 of my terminations accepted on first try. The key really is getting those debtor names exactly right. Thanks everyone!
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CosmicCommander
•That's awesome! Gives me confidence we can get this sorted out. Really appreciate everyone's input on this thread.
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Giovanni Colombo
•Love seeing success stories. This thread turned out to be really helpful for a lot of people it seems.
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StarSeeker
•Glad the document checker worked out for you too. It's become my go-to tool for any UCC filings now.
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