UCC 1 termination form rejected twice - debtor name formatting issue?

I thought I was being exact but let me double check the original filing. The bank gave me a copy but it might not show all the formatting details.

Also check if they used any middle initials or suffix info that might not be obvious. I've seen filings where they included "d/b/a" info that wasn't on the loan docs.

Good point - I'll check the database search. Didn't think about duplicate terminations being possible.

Yeah definitely search first. I've seen cases where the secured party filed a termination but didn't tell the debtor, then the debtor tries to file another one and gets rejected.

This happened to me! Bank told me they'd handle the termination but never did, then when I tried to file it myself months later it got rejected for some technical reason I couldn't figure out.

Never heard of that tool but sounds like exactly what I need. Is it expensive?

It's pretty reasonable and way cheaper than hiring a service company to handle the filing. The tool catches things you'd never spot manually.

I've been manually comparing documents for terminations and it's such a pain. Definitely going to check this out for my next filing.

Feel your pain on this one. The error messages are so generic they're basically useless for troubleshooting.

Right?? Like "debtor name mismatch" could mean literally anything - spacing, punctuation, abbreviations, middle initials, business entity type...

That's a good thought. The loan was in our DBA name but the UCC might have been filed under our corporate name.

Exactly - and if they included the state incorporation info like "ABC Manufacturing, Inc., a Delaware corporation" you'd need that exact format for the termination.

This is why I always request copies of the actual filed UCC forms from the bank, not just their internal loan documents.

Filing as the debtor since the bank said they'd handle it but didn't. Should I be doing something different?

Debtor can definitely file the termination, but you need to make sure you're indicating that correctly on the form. Some states have different requirements for debtor-filed vs secured party-filed terminations.

This is exactly the kind of thing I'm worried about. How did you figure out the exact formatting?

I requested the certified copy of the original filing from the SOS office. Cost like $15 but showed me the exact format they had on file.

Good tip about the certified copy. I usually just rely on the online search results but those don't always show formatting details.

The filing number I have is just numbers, but I'll double check if there should be letters too.

Yeah some states use format like "UCC-1234567" or "2019-1234567" even though the search might just show "1234567".

I tried calling but got put on hold for like 45 minutes and gave up. Maybe I'll try again during off-peak hours.

Try calling right when they open in the morning. That's usually when you can get through fastest.

Good luck with that. I called 6 times last month and only got through once, and the person I talked to basically just read me the same error message I could see online.

Will do. Going to try the document checker tool and see if that spots the issue. If not I'll get the certified copy and try again.

The Certana tool should definitely help. It'll show you side-by-side exactly what's different between your termination form and the original UCC-1 filing.

Keep us posted on how that works out. I've got three terminations to file next quarter and dreading it after reading this thread.