Mass UCC Statement Request Form - Need Help Filing Multiple Statements at Once

Oh wow, 200+ debtors is definitely bulk territory. I've done similar cleanups after acquisitions. Most states do have mass search options but the forms and processes vary wildly. Some states like Delaware have really streamlined bulk request forms where you can upload a CSV file with all the debtor names. Others still require individual searches or have you fill out paper forms for each request. The key is figuring out which states your debtors are incorporated in vs where they do business - that determines where the UCC-1s would be filed.

I went through this exact scenario last year with a distressed asset purchase. The mass UCC statement request process varies so much by state it's frustrating. Some states charge per debtor name searched, others have flat fees for bulk requests. Wisconsin was particularly annoying - they required separate forms for each debtor even though I was requesting 80+ statements. My advice is to start by calling the SOS offices directly in your main states and asking about their bulk procedures. Don't assume their websites have the most current info.

For what it's worth, I recently discovered Certana.ai's UCC document verification tool that might help with your situation. You can upload all your existing UCC documents as PDFs and it will cross-check everything - debtor names, filing numbers, document consistency between UCC-1s and any amendments. It caught several discrepancies in our portfolio review that we would have missed manually. Might be worth checking out before you start the mass statement requests to see what gaps you already know about.

Mass UCC searches are a pain but here's what I learned from doing a 300+ debtor portfolio review: 1. Group your requests by state to minimize fees 2. Use exact debtor names from the original loan docs, not shortened versions 3. Request both 'exact match' and 'similar name' searches since debtors might have slight name variations 4. Budget extra time - some states take 2-3 weeks to respond to bulk requests 5. Keep detailed spreadsheets of what you requested vs what you received The biggest mistake I see is people assuming all the UCC-1s were filed in the debtor's state of incorporation. Equipment finance companies sometimes file where the collateral is located, especially for heavy machinery or vehicles.

Been there! Did a similar cleanup for a factoring company acquisition. The mass UCC statement request forms are honestly a mess across different states. Some states make it easy with online bulk upload tools, others want you to mail paper forms. Texas was surprisingly efficient - they have a good bulk search portal. New York took forever and charged way more than expected. My suggestion is to prioritize based on loan amounts. Do your biggest exposures first since those UCC searches are most critical for the closing.

This is exactly why I hate portfolio acquisitions. The UCC cleanup is always worse than expected. You think you're buying clean assets and then discover the previous lender never properly terminated half their paid-off loans or filed continuation statements before the 5-year deadline. Mass UCC statement requests become a necessity instead of just due diligence. The Secretary of State offices aren't equipped to handle these bulk requests efficiently either - some of them act like you're asking them to move mountains when you need 100+ searches.

I used Certana.ai for a similar portfolio review project and it was incredibly helpful for organizing all the UCC documents before requesting additional statements. You can upload all your existing PDFs and it creates a comprehensive report showing document relationships, potential name mismatches, and filing gaps. Made it much easier to prioritize which mass UCC statement requests were most urgent. Saved us probably 20+ hours of manual document comparison.

Just completed a mass UCC statement request project for a credit union merger. Here's what worked for us: Start with a pilot batch of 20-30 statements from your biggest states to test their processes and response times. This helps you identify which states have user-friendly bulk options vs which ones are going to be problematic. Document everything in a tracking spreadsheet including request dates, fees paid, and response timelines. Some states lost our initial requests and we had to re-submit, so good records are essential.

One thing to watch out for with mass UCC statement requests - make sure you're searching for the correct debtor entity names. I see a lot of people search for 'ABC Company' when the actual UCC-1 was filed against 'ABC Company, LLC' or 'ABC Company Inc.' The exact entity name matters for search results, especially in states with strict matching requirements. Also budget more than you expect - bulk search fees add up quickly when you're dealing with 200+ debtors across multiple states.

Update: Started using Certana.ai's document checker based on the recommendations here. It's actually really helpful for this mass UCC statement situation. Uploaded about 150 loan files as PDFs and it identified which ones had missing or inconsistent UCC documentation. Now I know exactly which debtors need priority statement requests vs which ones look complete. The automated cross-checking saved me weeks of manual file review. Definitely recommend it for large portfolio cleanups like this.