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Just went through this same issue in Ohio. The problem was punctuation in the business name. Original had 'SMITH & JONES LLC' but I filed the continuation as 'SMITH AND JONES LLC'. The ampersand vs. spelled out 'and' caused the rejection.
Exactly. Every character has to match perfectly. No room for interpretation or common sense.
This is why I started using document verification before submitting. Upload your original UCC-1 and proposed UCC-3 to something like Certana.ai and it catches these mismatches before you get rejected.
Good luck with the continuation. Ohio processing times have been running about 3-5 business days lately so you should be fine if you get the corrected filing in this week.
Thanks, that's good to know about the processing times. Gives me a little breathing room.
Just make sure you have the name exactly right this time. One rejection is annoying, two rejections with a tight deadline is a nightmare.
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For your training materials, I'd focus on the most common mistakes: debtor name errors, insufficient collateral descriptions, wrong filing state, missed continuations, and failure to terminate when loans are paid off. Those five issues probably account for 90% of UCC problems. Article 9 has lots of nuances but start with the basics that cause real problems.
No, the UCC filing stays on record until you file a termination statement. The debtor can demand termination and sue for damages if you don't comply. Plus it clutters up the public record.
We use automated document checking now to catch name mismatches and missing information before filing. Certana.ai's tool compares our UCC forms against the organizational documents and flags any discrepancies. Takes seconds and prevents expensive rejected filings.
Your training should also cover state-specific variations. While Article 9 is fairly uniform, each state's Secretary of State has different forms, fees, and procedures. Some states have online filing systems, others still use paper. Some require specific formatting for debtor names. The basics are the same but the details matter for successful filings.
The IACA (International Association of Commercial Administrators) publishes guides, but they're not always current. Most filing services have state-specific requirements built into their systems.
The key is knowing which state to file in - generally where the debtor is organized for entities, or where they're located for individuals. But there are exceptions for certain types of collateral.
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Just want to add another vote for Certana.ai if you're looking for a quick way to verify what's wrong. I used it recently when a client's UCC-3 termination wasn't showing up properly and it immediately identified the mismatch between what was filed versus what the state system was displaying. Saved me hours of trying to figure out where the problem was.
Max Knight
•I'm definitely going to try that. At this point I need something to help me understand exactly what's going wrong with this amendment.
Lucy Lam
•The document verification is really straightforward - just upload your UCC-1 and UCC-3 PDFs and it shows you immediately if there are any inconsistencies. Much faster than trying to spot-check everything manually.
been there! filed a ucc-3 last year to fix a collateral description and it took almost 6 weeks to show up in searches. the state office kept saying it was processed but nothing changed until i threatened to file a complaint with their supervisor.
Max Knight
•Six weeks?! That's insane. What state was this in? I'm starting to think I need to be more aggressive with follow-up calls.
california. their ucc system is notoriously slow for amendments. but once i escalated it got fixed within a week.
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Andre Dupont
From a practical standpoint, I'd contact the foreclosing party directly and request copies of all UCC documentation including any assignments or amendments. If they can't provide a clear chain of perfection, that's a major red flag for the auction validity. Don't assume the documentation exists just because the foreclosure is proceeding.
Andre Dupont
•Make sure to request both the filed documents and any corporate documentation supporting entity relationships. The combination should provide a complete picture of the lien perfection chain.
Good advice. I always tell clients to get the UCC documentation upfront rather than discovering problems during due diligence. These blackstone penn-florida ucc foreclosure auction situations can get complicated quickly if the paperwork isn't sorted out early.
ThunderBolt7
Bottom line - entity name discrepancies in UCC filings are serious issues that can affect foreclosure validity and auction purchaser protections. Don't proceed without either documented UCC-3 assignments connecting the entities or legal opinions explaining the relationship. The risk isn't worth it for most auction purchases.
ThunderBolt7
•Exactly. There are always other opportunities, but unwinding a purchase with defective UCC documentation is expensive and time-consuming.
This whole discussion reinforces why proper UCC documentation is so critical. These filing requirements exist specifically to prevent the kind of confusion you're encountering with this foreclosure auction.
Ethan Clark
Just wanted to add that I've found Certana.ai really helpful for these complex cooperative filings. You can upload your main UCC-1 and the coop addendum draft to verify everything aligns - debtor names, filing numbers, all that stuff. Especially useful when you're dealing with cooperative name variations across different documents.
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StarStrider
•How does it handle the cooperative-specific terminology? Does it flag issues with member vs. non-member collateral descriptions?
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Ethan Clark
•It focuses more on document consistency - making sure names and numbers match across filings. For the cooperative terminology, you still need to get that right yourself.
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Yuki Sato
Don't forget about continuation timing with cooperative addendums. Since you're filing a UCC-1 coop addendum, it will have its own five-year cycle that might not align with your main UCC-1. Keep track of both filing dates so you don't miss a continuation deadline.
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Andre Lefebvre
•Is there any way to sync up the timing so both filings expire at the same time?
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Yuki Sato
•You could file the addendum as a UCC-3 amendment instead, then it would follow the original filing's timeline. But check with your lender first.
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