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Don't forget about continuation deadlines if this is replacing an existing UCC filing. Real estate deals often have longer terms so you want to make sure your continuation strategy is planned out from the beginning.
And with multiple entities you'd need separate continuations for each UCC-1 filing. Easy to miss one and lose perfection.
We set calendar reminders 6 months before each continuation deadline. Real estate loans are usually longer than 5 years so continuations are almost always needed.
Update: Finally got all our UCC-1s accepted! The issue was exactly what several people mentioned - subtle differences in entity name formatting between our security agreement and the SOS database. Had to match the exact punctuation and abbreviation format from the state records. Thanks for all the advice, especially about checking entity good standing status and using document verification tools. This forum saved us another week of rejections.
Congrats on getting it resolved before your loan commitment expired. That deadline pressure makes everything more stressful.
This thread is going to help a lot of people. Multi-entity real estate deals trip up even experienced filers.
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Just went through this nightmare with a $165K excavator PMSI. Turns out our security agreement had the equipment model as "320DL" but the manufacturer's certificate of origin showed "320 DL" with a space. That tiny difference invalidated our whole filing according to the bankruptcy trustee's attorney. Now I triple-check every single character in equipment descriptions.
Only found out during the bankruptcy case when the trustee challenged our PMSI claim. Cost us the entire loan amount.
Steven Adams
•This is exactly why I started using automated verification tools. Too risky to rely on manual checking for these details.
Update: Finally got our PMSI filing accepted! The issue was definitely the debtor name - had to use "ABC Construction, LLC" with the comma. Also reformatted the collateral description per the earlier suggestion. Filed it as a UCC-1 with PMSI checkbox marked and included delivery date in the additional information section. Thanks everyone for the help - this forum saved our priority position on a major equipment loan.
Glad it worked out. PMSI priority is too important to mess up with filing errors.
Benjamin Kim
•Congrats! Now just remember to calendar your continuation deadline 5 years out.
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PixelWarrior
This is why I charge extra for CA UCC filings. The rejection rate is so high that I have to build in time for potential refiling. Other states are much more reasonable about minor name variations.
Zara Ahmed
•That makes sense. CA seems uniquely difficult compared to other jurisdictions I've worked with.
PixelWarrior
•CA and NY are the pickiest. Most other states have some tolerance for minor formatting differences.
Just refile with the exact name from the entity database and you'll be fine. Make sure to include that comma. CA's system is annoying but predictable once you understand the rules.
Good plan. The refiling should go through without issues if the name matches exactly.
For future filings, those document verification tools mentioned earlier really do help catch these issues upfront.
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Update on the Certana tool I mentioned earlier - used it on 5 more debt adjuster filings this week and caught 2 name mismatches that would have been rejections. Really streamlined my workflow for these complex business name situations.
Yara Khoury
•Does it help with the collateral descriptions too or just names?
It checks document consistency across all fields - names, addresses, collateral descriptions, everything.
Thanks everyone for the advice. Ran the entity searches and found 3 out of 5 of my rejected filings had slight name variations. Going to re-file with the correct registered names and hopefully avoid future rejections on business debt adjusters UCC filing.
Let us know how it goes. Always good to hear success stories with these tricky business name situations.
And consider using a verification tool for future filings - it really does save headaches.
Lukas Fitzgerald
Try calling the state filing office directly. Sometimes they can do a manual search or tell you if there are known issues with the online system. Most states have a UCC help desk that's actually pretty responsive.
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Ev Luca
•The phone support is usually way better than the online help. They can search by partial names or other criteria that the web portal doesn't allow.
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Avery Davis
•Just make sure you have all your business details handy when you call. They'll want incorporation dates, addresses, all possible name variations, etc.
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Collins Angel
UPDATE: Finally got to the bottom of this. Our attorney did file the UCC-1 but used our DBA name instead of our legal corporate name. The filing is valid but wasn't showing up in searches under our incorporation name. Going to file a UCC-3 amendment to add our legal name as an additional debtor name just to be safe. Thanks everyone for the suggestions - definitely learned to double-check name consistency across all our filing docs.
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Tate Jensen
•This is exactly why I always run document verification now before any major financing. Too many ways for name mismatches to cause problems later.
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Adaline Wong
•Great outcome. Might want to have a conversation with your attorney about UCC best practices to avoid this in future deals.
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