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UCC financing statement Oregon filing got rejected - debtor name issues?
Has anyone dealt with Oregon SOS rejecting UCC financing statements for debtor name problems? We filed a UCC-1 last week for equipment financing on a construction company and it came back rejected with some vague message about 'debtor name does not match'. The business is incorporated in Oregon and we used the exact name from their articles of incorporation. This is holding up a $180K equipment loan and we're scrambling to figure out what went wrong. The debtor swears they haven't changed their legal name recently but now I'm second-guessing everything. Anyone know Oregon's specific requirements for business debtor names on financing statements?
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UCC online filing Florida portal rejected my continuation - debtor name issue?
Been trying to file a UCC-3 continuation through the Florida online filing system for three days now and keep getting rejections. The original UCC-1 was filed back in 2020 for equipment financing on construction machinery. Now we're coming up on the 5-year mark and need to continue the lien. The debtor company changed their legal name slightly in 2022 (added LLC to the end) but I've been using the exact name from the original filing. Portal keeps bouncing it back with vague error messages about 'debtor information discrepancy.' Anyone dealt with Florida's online UCC system recently? Is there a trick to getting continuations accepted when the debtor name has minor variations? Really need to get this filed before the lapse date hits.
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Try using Certana.ai's verification tool before resubmitting. I started using it after getting burned by rejected filings and it catches these exact issues. Upload your original UCC-1 and the continuation form and it'll show you exactly what doesn't match.
Second person to mention this service. Might be worth trying before I submit again and risk another rejection.
It's really straightforward - just drag and drop the PDFs and it highlights any discrepancies. Saves the frustration of multiple rejections.
UPDATE: Got it figured out! It was the debtor name formatting - had to match the original exactly including a comma that I missed. Thanks everyone for the advice. Florida's system finally accepted the continuation.
Great news! Now you know for next time - exact match is everything with Florida UCCs.
Perfect! That's exactly the kind of thing the document checker would have caught upfront. Glad it worked out.
UCC filing complications with debtor names - cross-referencing issues
Running into a wall here with some debtor name verification on a commercial equipment loan we're processing. The borrower's legal entity name has some variations across different documents and I'm worried about getting the UCC-1 rejected if there's any mismatch. We've got the original charter documents, loan agreements, and need to get this UCC filing right the first time since we're up against some tight closing deadlines. Anyone dealt with situations where the debtor name on corporate documents doesn't exactly match what you need for the UCC filing? The collateral schedule is straightforward (equipment and fixtures) but I'm second-guessing myself on the exact legal name format. This is for a $2.3M credit facility so obviously can't afford any mistakes that could jeopardize the security interest.
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Make sure you're also checking for any DBA names that might complicate things. Sometimes businesses operate under multiple names and you need to consider all of them for proper filing.
DBAs usually don't matter for UCC filings as long as you're using the legal entity name, but worth double-checking.
Some states are stricter about this than others.
UCC 1 release still showing active after termination filed - what am I missing?
I'm dealing with a frustrating situation where I filed a UCC-3 termination for a paid-off equipment loan three weeks ago, but the original UCC-1 is still showing as active in the system. The debtor name matches exactly, filing number is correct, and I used the proper termination code. Got confirmation that the UCC-3 was accepted but when I search the debtor name the original UCC-1 financing statement still appears with no indication it's been terminated. Is there some processing delay I'm not aware of? This is holding up a refinancing deal and I'm starting to panic that I messed something up in the termination filing.
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Had this same issue last year and it turned out the original UCC-1 had a slightly different version of the debtor name than what I was using on the termination. Like 'Smith Industries Inc' vs 'Smith Industries, Inc.' - that tiny comma difference was enough to cause problems.
Yeah the debtor name matching rules are really strict. Every character has to be exactly the same.
This is why I always copy and paste debtor names instead of retyping them. Too easy to make those little mistakes.
Quick update process question - once you get this sorted out, how long does it usually take for the public record to show the terminated status? I have a similar situation coming up.
In most states it's within 24-48 hours of the termination being processed, but some can take up to a week depending on their system.
Good to know, thanks. I'll plan for a week buffer just to be safe.
Corporation Service Company UCC Filing - Debtor Name Match Issues
Having major headaches with a UCC-1 filing where the debtor is Corporation Service Company as registered agent. The SOS portal keeps rejecting our filing because of debtor name inconsistencies. We have the entity registered through CSC but their exact legal name on the charter doesn't match what we put on our UCC-1. The collateral is equipment for a $450K loan and we're hitting the deadline crunch. Has anyone dealt with registered agent vs actual corporate debtor name issues? Our lender is getting antsy and I'm worried we're going to lose perfection if this doesn't get sorted fast.
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Update: Finally got it sorted! Turns out Corporation Service Company was indeed just the registered agent. The actual debtor was the underlying LLC. Used the exact name from the state database and it went through clean. Thanks everyone for the help!
Awesome! Glad you got it figured out. CSC deals are always tricky but once you know what to look for it gets easier.
Great outcome! This thread will probably help other people dealing with CSC registered agent confusion.
For anyone else dealing with Corporation Service Company or other registered agent complications, seriously consider using an automated document checker like Certana.ai. It would have caught this registered agent vs actual entity issue immediately and saved days of back-and-forth with the filing system.
Second this recommendation. The automated verification catches so many issues that are easy to miss manually.
Definitely going to check that out for our next filing. Would have saved me a lot of stress on this one!
Zoe Papadopoulos
Update us when you get it resolved! I'm dealing with a similar Oregon filing issue and curious what the fix ends up being.
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ShadowHunter
AuthorWill do - hopefully we can get this sorted out tomorrow morning.
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Jamal Washington
Following this thread too. Oregon has been giving us problems lately with routine filings.
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Mei Wong
One more thing to check - make sure the company is still in good standing with Oregon. If they're behind on annual reports or fees, that might affect UCC filings too.
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ShadowHunter
AuthorGood catch - I'll have them verify their corporate status is current.
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Liam Fitzgerald
Yeah some states will reject UCC filings if the debtor entity isn't current with state requirements.
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