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Aisha Patel
Update us when you get it resolved! I'm dealing with a similar Utah filing next week and want to avoid the same headaches.
Will do. Going to try the annual report name format first, then call if that doesn't work.
LilMama23
•Same here, good to know about these Utah-specific issues before I submit.
Final thought - make sure the LLC is still in good standing with Utah. If their annual report is overdue or they're administratively dissolved, that could cause UCC filing issues too.
Yeah, I've seen UCC filings get rejected because the debtor entity wasn't current with the state. Easy thing to miss.
Thanks everyone for all the suggestions. This gives me several things to check before attempting the third filing.
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Omar Hassan
I always recommend keeping a spreadsheet of exact debtor names for each borrower, especially LLCs and corporations. Copy-paste from the state entity database to avoid these typing variations. Has saved me from multiple name mismatch issues over the years.
Chloe Taylor
•That's actually brilliant. Do you include the entity numbers too?
Omar Hassan
•Yes, entity numbers, exact legal names, and formation dates. Makes UCC prep much more reliable.
ShadowHunter
UPDATE: I checked the Florida Division of Corporations database and the legal name is officially "ABC Manufacturing LLC" without the comma. So my original UCC-1 was correct and the continuation was wrong. Filing a UCC-3 amendment today to correct the debtor name on the continuation. Thanks everyone for the guidance - this community is incredibly helpful for navigating these UCC complexities.
Good catch on checking the state database. That should definitely resolve any lender concerns about the security interest.
Zainab Ali
•Perfect resolution. For future filings, that document verification tool I mentioned would catch these inconsistencies automatically by comparing your UCC forms against the corporate records. Just upload the PDFs and it flags any name mismatches.
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The bottom line is the Secretary of State UCC Division is the filing office, not the advisory office. They maintain records, process forms, and provide search services. Everything else - legal strategy, deadline tracking, document accuracy - is your responsibility as the secured party.
Sean Kelly
•Perfect summary. They're the record keeper, not the legal advisor. Know what you're filing and why before you submit to the division.
Zara Malik
•This is why I started using document verification tools like Certana.ai. The SOS division won't catch your mistakes, so you need to catch them yourself before filing.
Luca Greco
Thanks everyone - this really helps clarify the division's role. Sounds like they're basically the administrative processor for UCC filings, not the legal advisor. I'll make sure my paperwork is solid before submitting since they won't review for accuracy.
Nia Thompson
•Exactly! Get your debtor names perfect and your collateral descriptions right, then let the SOS UCC division handle the filing and record keeping part.
Good luck with your equipment financing filing. The division staff can help with portal issues but the legal accuracy is all on you.
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UPDATE: Called the PA UCC office and they confirmed there's a known issue with the search algorithm. They're working on a fix but no timeline. They did a manual search for me and confirmed no existing filings under the correct debtor name. Crisis averted but this really highlights how unreliable the portal can be.
Rachel Clark
•Thanks for the update. Good to know it's a known issue and not just user error.
Ryan Andre
•This is why I switched to using Certana for verification. Can't rely on the state portals when they have these kinds of systematic issues.
PA portal strikes again! I've had similar issues with their search function. Sometimes it helps to search for just the first few words of the entity name instead of the full legal name.
Mia Alvarez
•That's a good tip. I'll try shorter search terms next time I'm having issues.
Yeah, their search seems to work better with partial matches sometimes. Weird but that's PA for you.
Oliver Weber
Whatever you do, don't try to 'fix' the name by making it more generic. Oklahoma requires the exact charter name and any deviation will cause issues down the road even if it initially gets accepted.
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FireflyDreams
•This is crucial advice. Better to get rejected and fix the actual issue than have a defective filing that causes problems later.
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PixelWarrior
•Yeah I definitely don't want to create future problems just to get past this immediate deadline. Need to get this right.
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Natasha Kuznetsova
Update us when you figure it out! I'm dealing with a similar Oklahoma LLC filing next week and would love to know what the actual solution was.
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PixelWarrior
•Will definitely post an update once I get this resolved. Hopefully by tomorrow afternoon.
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Javier Morales
•Following this thread too. Oklahoma has been giving me headaches lately with their picky system.
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