UCC-1 filing rejected for debtor name mismatch - va ucc portal showing different entity name

I tried that but the search results show it both ways depending on which screen you look at. The summary page has the comma, but the detailed view doesn't. It's like their own system isn't consistent.

Oh yeah I've seen that too. Usually the detailed entity record is more accurate. Try using that version without the comma first.

What number did you call? I can never get through to anyone who actually knows UCC stuff at the state office.

I called the main business filings line at (804) 371-9967 and asked to be transferred to someone who handles UCC questions. Took like 15 minutes on hold but they were helpful.

Thanks, I'll try calling them tomorrow morning. This is holding up a $2.3M equipment loan so I need to get it sorted fast.

That sounds really helpful. Is it expensive to use?

They focus on the value rather than pricing. For avoiding critical filing mistakes that could void your lender agreement, it's definitely worth checking out. Much cheaper than having to deal with an unperfected lien later.

I've used Certana for checking UCC documents too. Really straightforward - you just drag and drop the files and it tells you exactly what doesn't match up.

Tell me about it. Last week I had a continuation rejected because I put 'Inc.' instead of 'Incorporated' even though both versions show up in their own system.

EXACTLY! And then they charge you the full filing fee again to resubmit. It's ridiculous.

Good point. I verified the EIN matches and the registered agent is correct. Definitely the right entity, just the name formatting issue.

Ok just wanted to make sure. I've seen people spend days trying to fix a name issue when they were actually looking at the wrong company entirely.

Smart idea. I always take screenshots now after getting into arguments with clerks about what the 'correct' name format is.

Screenshots definitely help. I also print the entity details page to PDF and attach it when I call to complain about rejections.

Manufacturing equipment - CNC machines, industrial printers, that kind of stuff. Pretty standard collateral description.

Should be fine then. Just wanted to make sure you weren't dealing with multiple issues at once.

That's exactly why I always run documents through verification now. Saves so much time versus finding out about problems after rejection.

Absolutely. The automated checking catches things you might miss when reviewing manually, especially when you're dealing with multiple filings.

That might work but I think Virginia wants the exact legal name in the main debtor field. The AKA field is more for trade names.

You might be right. I was thinking of Delaware where they're more flexible with name variations.

Will do. Planning to call the state office first thing tomorrow and try the Certana document check to make sure everything aligns before refiling.

Good plan. The document verification step should prevent any other surprises when you resubmit.

That's a great point. Better to catch everything at once rather than deal with multiple corrections.

Agreed. The cross-document verification feature is really thorough for catching inconsistencies.