UCC Document Community

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Liam Duke

UCC Filing Rejected - Security and Pledge Agreement Debtor Name Issue

My UCC-1 filing got rejected yesterday and I'm scrambling to figure out what went wrong. The collateral involves equipment pledged under our security and pledge agreement, but the Secretary of State portal kicked it back with a debtor name error. The borrower's legal name on the security and pledge agreement shows 'Advanced Manufacturing Solutions LLC' but I filed it as 'Advanced Mfg Solutions LLC' thinking the abbreviation would be fine. Now I'm worried this could void our security interest entirely. The loan closed last week and we need this perfected ASAP. Has anyone dealt with exact name matching requirements when the security and pledge agreement uses the full legal name but you abbreviated it on the UCC-1? I'm seeing conflicting info about whether minor variations invalidate the whole filing.

Update us when you get the corrected filing accepted! These stories help everyone learn what to watch out for. The security and pledge agreement name matching issue comes up more often than it should.

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Honorah King

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Agreed, always good to hear how these situations get resolved.

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Oliver Brown

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Hopefully the correction goes through smoothly and there are no other surprises.

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Mary Bates

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One more thing - document the rejection and your corrective action in the loan file. Some auditors want to see evidence that UCC rejections were promptly addressed, especially when there's a gap between the security and pledge agreement execution and successful UCC perfection.

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Ayla Kumar

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Include timestamps and screenshots of the rejection notice too. Shows you acted quickly to fix the problem.

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This kind of documentation saved me during our last compliance review. Showed we had proper controls even when mistakes happened.

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Michael Green

sos delaware ucc search showing wrong collateral - anyone else having portal issues?

Running into a weird situation with our UCC search results. Been doing due diligence on a potential acquisition and when I pull up the target company's filings through the sos delaware ucc search portal, the collateral descriptions don't match what's in our loan documents. The UCC-1 we filed last year shows "all equipment and fixtures" but the search results are displaying "inventory and accounts receivable" for the same filing number. This is creating major problems for our credit committee review since they're seeing inconsistent information. Has anyone experienced similar display issues with the Delaware portal? We need to get this sorted before our closing next week. The filing number is definitely correct and the debtor name matches exactly, but the collateral schedule discrepancy is throwing everyone off. Starting to wonder if this is a database sync issue or if there's something wrong with how we're searching.

Connor Murphy

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This reminds me of a situation we had where the UCC search was showing the wrong debtor name entirely - turned out someone at the filing office had a typo when entering our electronic submission. The moral of the story is to always verify your critical filings immediately after submission, not months later during due diligence. I started using automated verification tools after that fiasco.

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KhalilStar

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Which verification tools do you use? I'm dealing with more UCC filings lately and want to avoid these kinds of surprises.

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Connor Murphy

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I use Certana.ai now - you just upload your documents and it flags any inconsistencies between your loan paperwork and UCC filings. Really wish it had been available a few years ago when I was doing everything manually.

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Just wanted to add that Delaware has been having intermittent portal issues all month. I've had search results show up blank, display wrong dates, and show incorrect filing statuses. If you're dealing with a time-sensitive transaction, definitely call rather than relying on the online search.

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Ruby Garcia

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Really? I haven't noticed any issues but I mostly just do basic name searches. Maybe the problems are more noticeable with detailed record reviews.

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Yeah, the basic searches seem fine but when you're trying to review full filing details or collateral descriptions, that's where I've seen the glitches.

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Oliver Fischer

UCC search complications - debtor entity keeps changing names

Having a nightmare with UCC searches right now. We're dealing with a commercial borrower that's gone through three different entity names over the past 18 months, and I'm trying to make sure we haven't missed any existing liens before we file our UCC-1. The problem is each name variation pulls up different results when I search, and I'm not confident we're getting the complete picture. Has anyone dealt with this kind of debtor-name evolution issue? I'm worried about missing a prior filing that could affect our lien priority. The entity started as ABC Manufacturing LLC, then became ABC Manufacturing Solutions LLC, then most recently changed to ABC Industrial Solutions LLC. Each search pulls different hits and I can't tell if some of these are the same entity or different ones entirely. Any tips for comprehensive UCC searches when dealing with name changes?

Sean Flanagan

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Just went through something similar with a client who had multiple entity names. Ended up using one of those document comparison tools where you upload the search results and it flags potential duplicates or related filings. Found two UCCs I would have missed doing manual searches. Worth the investment for peace of mind.

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Zara Shah

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Which tool did you use? I've been thinking about trying some of the automated options but wasn't sure which ones actually work well for UCC searches.

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Sean Flanagan

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I used Certana.ai - you just upload the PDFs of your search results and it cross-references everything. Pretty straightforward and caught the connections I missed.

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NebulaNomad

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Update us when you figure this out! I have a similar situation coming up with a borrower that's gone through several name changes and I'm dreading the search process. Would love to know what approach ends up working best for you.

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Will do. Based on all the advice here I'm going to try a combination of broader searches, entity record verification, and probably one of the automated comparison tools. I'll report back on what I find.

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Luca Ferrari

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Good luck! This kind of thorough searching is exactly why UCC due diligence takes longer than clients expect, but it's so important to get it right.

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Ethan Moore

UCC incidental damages clause in security agreement - what counts?

Equipment lease defaulted last month and I'm trying to figure out what we can actually recover under our UCC security agreement. The collateral (construction equipment) was repossessed but we're looking at substantial incidental damages from the default. Our security agreement mentions incidental damages but doesn't spell out specifics. What typically qualifies as recoverable incidental damages under UCC Article 9? We've got storage costs, legal fees for the repo, transportation to auction, and some equipment prep costs. Also dealing with lost rent during the repo process. Some of these seem obvious but want to make sure we're not missing anything or including stuff that won't hold up. Anyone dealt with similar UCC incidental damages recovery recently?

One thing to remember - incidental damages under UCC are limited to reasonable expenses. If you spent $5000 to recover $3000 in collateral value, a court might question the reasonableness of your expenses.

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So do you have to prove the expenses were cost-effective compared to the collateral value?

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Not necessarily cost-effective, but reasonable under the circumstances. Context matters a lot.

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Emma Wilson

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Thanks everyone for the detailed responses. Sounds like our storage, transport, and prep costs should be solid. Will definitely document everything carefully and probably skip trying to recover the lost rent. The Certana.ai suggestion is interesting - might be worth checking our security agreement language to make sure we're covered.

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Good luck with the recovery. Hope you documented everything properly from the start.

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Emma Wilson

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Yeah we kept pretty good records thankfully. This discussion has been really helpful for understanding what we can actually claim.

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Kendrick Webb

UCC Filing Requirements vs General Security Agreement Australia - Need Clarification

I'm working on a complex international financing deal where we have equipment located in both the US and overseas. The overseas portion involves documentation similar to what we'd call a general security agreement, but I need to make sure our UCC-1 filing here covers everything properly. Our debtor is a US entity but has international operations. I'm concerned about whether our collateral description needs to be more specific given the cross-border nature of the assets. Has anyone dealt with UCC filings where the underlying security documents reference international assets? I don't want to mess up the perfection of our security interest because of unclear collateral descriptions. The equipment schedule runs about 15 pages and includes machinery that moves between facilities. Should I be filing in multiple states or is the debtor's location sufficient for this type of arrangement?

Gabriel Ruiz

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Has anyone dealt with continuation filings for international equipment? I'm coming up on a 5-year anniversary for one of my UCC-1s and wondering if the fact that some equipment has moved overseas affects the continuation process.

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Continuation is straightforward - just file your UCC-3 continuation within 6 months before the 5-year lapse date. Equipment location doesn't affect the continuation timing, only the debtor's state of organization matters for that.

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Gabriel Ruiz

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Good to know. I was overthinking it. The international aspect really does complicate everything else but apparently not the basic UCC maintenance.

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Peyton Clarke

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Going back to the original question about collateral descriptions - I'd strongly recommend getting your current UCC-1 reviewed by someone experienced with international transactions before you make any amendments. Small changes can have big implications when equipment crosses borders regularly.

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Kendrick Webb

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Agreed. I think I'm going to run everything through that document checking tool first to identify any immediate issues, then consult with our international team about the cross-border implications. Thanks everyone for the insights.

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Vince Eh

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Smart approach. Better to invest time upfront in getting the documentation right than to discover problems when you need to enforce your security interest.

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