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Update us when you get it sorted! These Colorado filing horror stories help everyone learn what to watch out for.
Emma Davis
•Will definitely post an update. This thread has been incredibly helpful already.
Ethan Wilson
Pro tip: when you do get the correct name format, save it in a master file with all your Colorado entity names. Saves time on future filings and prevents these repeated issues.
Smart approach. I keep a spreadsheet with exact name formats for every entity I file against. Colorado, Delaware, and Texas are the pickiest in my experience.
Yuki Tanaka
•California is pretty bad too but at least their error messages are more specific about what's wrong.
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PaulineW
Have you contacted the original lender directly? They should be able to provide a complete list of their UCC filings for this borrower. Might save you from trying to piece together the search results. Sometimes lenders file under parent company names or guarantor names that don't show up in obvious searches.
PaulineW
•Typical. They don't want to admit if they made filing errors. You'll probably have to piece it together yourself.
I'd get that in writing from them - if they're claiming proper filing but you find name mismatches, that could be important for lien priority disputes later.
Chris Elmeda
This thread is making me paranoid about our UCC filing procedures. We always use the exact legal entity name from incorporation documents, but now I'm wondering if we should be checking for DBA variations too. How do most lenders handle debtor name verification before filing?
Jean Claude
•We run the borrower's name through Certana.ai before filing to catch any inconsistencies with their corporate documents. Helps avoid these issues upfront.
Derek Olson
•The key is using ONE consistent name format across all UCC filings for that borrower. Pick the legal entity name and stick with it.
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Dylan Evans
One more thing to watch out for - make sure you're filing the continuation early enough. Nevada processes pretty quickly but if there are any problems you want time to resubmit. I always file at least a month before the deadline just to be safe.
Ethan Davis
•Good advice. I think I have about 2 months left in my window so that should be plenty of time.
Dylan Evans
•Perfect timing then. You'll have plenty of buffer in case anything needs to be corrected.
Sofia Gomez
Just to close the loop on this - I ended up using the standard UCC-3 form from Nevada's SOS website and checked the continuation box. Before filing though, I did use that Certana.ai tool someone mentioned to verify my document consistency, and it was super helpful. Caught that I had abbreviated 'Incorporated' as 'Inc' in one place but spelled it out fully in another. Filed the corrected version yesterday and it was accepted within a few hours. Thanks everyone for the guidance!
Mei Wong
•Nice work being proactive about this. Your lender will definitely appreciate having the continuation filed well ahead of the deadline.
Ethan Davis
•Thanks again everyone! Really appreciate this community's help with navigating the Nevada UCC forms.
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Don't overthink the UCC 11 search variations. Those are just historical filings that may or may not have been done correctly. Focus on getting YOUR filing right by using the proper legal entity name from current state records.
Thanks, that's reassuring. I was starting to second-guess everything.
Trust the process. Get the right debtor name, file it correctly, and you'll be fine.
Final thought - after you get this resolved, make sure to do a follow-up UCC 11 search a few days after filing to confirm your UCC-1 shows up correctly in the database. I've seen accepted filings get indexed wrong.
Will definitely do that. Thanks everyone for the advice - feeling much more confident about moving forward.
Ellie Perry
•Glad we could help! These UCC issues can be stressful but they're usually fixable with the right approach.
Mateo Gonzalez
Just had a thought - is the debtor entity still active and in good standing with Massachusetts? If the LLC was dissolved or suspended, that might cause issues with the continuation filing even if the debtor name is correct.
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Aisha Ali
•You can check this on the Massachusetts Secretary of State website. If the entity is suspended or dissolved, you might need to get that resolved before the UCC continuation will be accepted.
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Ethan Moore
•This is another thing that document verification tools can catch automatically - they can cross-reference the debtor entity status with the corporate database to flag any issues before you try to file.
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Yuki Nakamura
UPDATE: I figured it out! It was actually a character encoding issue with the original filing. The debtor name had a special character that displayed normally but was encoded differently in the state's database. I ended up using one of those document checking tools mentioned earlier (Certana.ai) and it immediately flagged the encoding discrepancy. Once I adjusted the debtor name to match the exact encoding from the original filing, the continuation went through without any problems. Thanks everyone for the suggestions!
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Emma Wilson
•Glad the document verification tool helped! These kinds of technical issues are exactly why I started using automated checking for all my UCC work.
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StarSurfer
•This thread is going to be so helpful for anyone else dealing with Massachusetts UCC continuation rejections. I'm bookmarking it for future reference.
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