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PixelPioneer
Quick question - are you filing the UCC-1 directly or through your bank? Sometimes banks have specific formatting requirements that differ from the state's exact match rules.
CyberSamurai
•Filing directly through Kentucky's online portal. Bank just provided the signed UCC-1 form.
That's good - at least you have control over the formatting. When banks file for you, sometimes they use their own templates that cause issues.
Paolo Rizzo
UPDATE: Called Kentucky SOS this morning and they confirmed it was a punctuation issue - they wanted 'Mountain Valley Equipment, LLC' with the comma. Refiled and got accepted within 2 hours. Thanks for all the advice!
Mei Liu
•Told you it was probably punctuation! At least now you know for future filings.
Great outcome. I'm definitely going to start being more careful about exact name formatting after reading this thread.
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Lucas Parker
Have you considered just paying an attorney to handle this? $150K is a lot of money to risk on a DIY filing. A lawyer who does this regularly will probably charge $300-500 but could save you from costly mistakes.
Donna Cline
•I get wanting to save money, but messing up a UCC filing can void your entire security interest. That's way more expensive than attorney fees.
There's a middle ground - use one of those document checking services to verify your filing before you submit it. Cheaper than a lawyer but gives you confidence you got it right.
One more thing - make sure you understand the continuation requirements. UCC-1 filings are only good for 5 years, so you'll need to file a UCC-3 continuation before it lapses if the loan term is longer than that.
No, the original filing doesn't need any special preparation for continuation. Just make sure you file the UCC-3 continuation within 6 months before the 5-year expiration date.
Dylan Fisher
•Set a calendar reminder for year 4! I've seen people miss continuation deadlines and lose their security interest. That's not a mistake you want to make on a $150K loan.
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Rosie Harper
Just make sure you keep copies of both documents together in your files. When it comes time for amendments or terminations, you'll want to have the complete picture readily available.
Good advice. I always keep attachment documents stapled or clipped to the main UCC-1 in my physical files.
Demi Hall
•Digital file management is crucial too. Make sure both documents are linked in your document management system.
Quick follow-up question - when you eventually need to terminate this UCC-1, do you need to reference both the main filing and the attachment in the UCC-3 termination? Or does terminating the main UCC-1 automatically terminate the attachment?
Philip Cowan
•That's exactly what I would do. Better to over-reference than under-reference when it comes to terminations.
Caesar Grant
•This is why I use Certana.ai for these complex filings. When you upload multiple related documents, it helps ensure you don't miss any cross-references in amendments or terminations.
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Logan Scott
One more thing to check - make sure the LLC is actually in good standing. If they're administratively dissolved or suspended, that might cause the system to reject the filing even if the name is correct.
Chloe Green
•Smart to double-check that. I've seen filings rejected for entities that looked active but had compliance issues.
Lucas Adams
•Arkansas is usually pretty good about updating their business database quickly, so if the certificate is recent you should be fine on that front.
Harper Hill
Just went through something similar and ended up using Certana's verification tool someone mentioned earlier. Uploaded my UCC-1 and the LLC's articles and it immediately flagged that I had the wrong entity ID number, which I never would have caught manually. The name was actually correct but the entity number was throwing off their system matching. Worth trying before you submit again.
Harper Hill
•It's not required but sometimes helps with the name matching. Check your UCC-1 form to see if there's a field for it.
Caden Nguyen
•Arkansas UCC-1 does have an optional entity ID field. If you include it, make sure it matches exactly what's in their business database.
Freya Christensen
Same boat here - filed a continuation in Virginia last week and it's nowhere to be found in the search results. Starting to wonder if their system update broke something with the indexing process.
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Omar Hassan
•Maybe we should start a group complaint or something? This is affecting too many people to be individual issues.
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Freya Christensen
•Not a bad idea. I know at least 3 other attorneys in my firm having similar problems with Virginia UCC searches this month.
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Chloe Robinson
Update: Called the help desk and they confirmed my filing is in the system but there's a 'technical display issue' affecting search results filed between March 1-15. They're working on a fix but no ETA. At least I know the lien is perfected even if I can't search for it online.
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Diego Chavez
•Thank goodness someone finally got a real answer. I was starting to think I was going crazy.
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Chloe Robinson
•They said they'll send an email confirmation once the search display is fixed. Might take a few more days but at least the filings are valid.
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