UCC Document Community

This whole situation highlights why it's so important to monitor your debtors for federal tax issues. Regular UCC searches and credit monitoring can help you spot potential federal lien problems before they become critical to your security position.

Thanks everyone for the detailed responses - this is exactly the kind of insight I was hoping for. Based on what I'm reading, it sounds like my March 2024 UCC-1 filing should have priority over the January 2025 federal lien, but I need to verify a few things: (1) that our debtor name exactly matches between documents, (2) that we filed in the correct jurisdiction given their multi-state operations, and (3) that our collateral description is specific enough. I'm going to pull fresh UCC searches in all relevant states and review our security agreement for any federal lien default triggers. The monitoring advice is spot-on too - we definitely need better early warning systems for tax issues with our borrowers. This has been a real wake-up call about how quickly federal liens can complicate what seemed like a straightforward secured transaction.

Update us when you get it filed! I'm curious how smooth Oregon's system is compared to other states.

One more tip for Oregon - make sure you have your EIN handy when filing. The system sometimes asks for it even though it's not always required. Also, if you're doing this under time pressure, consider filing during business hours so you can call the Secretary of State's office if you run into issues. Their UCC division is actually pretty helpful when you get stuck on formatting questions.

Update: Went with fair market value at $320K and filing was accepted without issues. Thanks everyone for the guidance on value definition - this community is incredibly helpful for UCC questions.

This is a great example of why having clear internal procedures for UCC value reporting is so important. We've standardized on fair market value for all equipment financing UCCs specifically to avoid this kind of confusion. It also helps that we document our valuation rationale in the file - makes it easier to defend if questions come up later during audits or refinancing. The consistency approach mentioned by Victoria is spot on - whatever method you choose, make sure it's reflected identically across the UCC, security agreement, and loan documentation.

Update: Just tried filing at 5:45AM and it went through perfectly. Portal was fast and responsive. Definitely recommend early morning filing for Colorado UCCs. Thanks to everyone who suggested the timing approach!

As someone new to UCC filings, this thread has been incredibly helpful! I'm dealing with my first continuation filing in Colorado and was getting frustrated with the portal timeouts. Based on everyone's advice, I'm going to try filing early tomorrow morning around 6AM and will definitely double-check my debtor name formatting against the original filing. It's reassuring to know these portal issues are common and not just user error on my part. Thanks for sharing all the practical tips - especially the phone number for manual processing if needed!

Update us on how this turns out! Always interested to hear about fixture filing experiences. And definitely confirm that landlord consent situation - some leases specifically prohibit fixture filings or require advance notice. Don't want the landlord objecting after you've already filed.

Just went through a similar fixture filing situation last month. One thing that really helped was creating a checklist before starting: 1) Confirm state-specific filing location requirements, 2) Obtain complete legal description from deed records, 3) Review lease for any fixture filing restrictions or notice requirements, 4) Verify debtor name matches exactly with property records, 5) Check UCC-1 form for fixture filing checkbox and proper real estate description format. The $850K value definitely makes this high-stakes - consider having both your UCC counsel and a local real estate attorney review before filing. Also, if your state allows dual filing (SOS + real estate records), the extra cost might be worth the peace of mind for this amount.