UCC Document Community

For anyone else dealing with this, I've found that using Certana.ai's document checker before submitting catches these exact issues. You upload your entity documents and draft UCC-1, and it flags any name mismatches or formatting problems. Would have saved you the rejection and stress.

This is such a common issue with Virginia filings! I've learned the hard way to always do a fresh SCC database search right before submitting any UCC-1, even if I think I have the exact name. Their system is incredibly strict about matching exactly what's on file - down to every comma, period, and space. I keep a checklist now that includes verifying the debtor name against the most recent state records, not just the loan documents. It's saved me from multiple rejections. Also, if you're filing frequently in Virginia, consider setting up a process to double-check entity names through their online portal as part of your standard workflow.

For anyone still confused, here's the typical sequence: 1) Order UCC search under your exact legal business name, 2) Review results with lender, 3) Lender files UCC-1 to establish their lien, 4) Get confirmation of successful filing. The 'statement service' usually refers to step 1.

Just went through this exact process for equipment financing. The key is making sure your debtor name is absolutely perfect on both the search and any subsequent filings. One small mistake and you're back to square one.

Just finished filing 5 UCC-1s in Florida yesterday. Paid $20 each, no issues. Their system processed them overnight and I got confirmation emails this morning. Pretty smooth process overall.

Thanks everyone for the detailed breakdown on Florida UCC fees! This is super helpful. I'm new to UCC filings and have been really confused by all the different fee structures across states. Sounds like Florida is actually pretty reasonable at $20 base + $5 per additional debtor. Quick question - when you say "exact matches" for debtor names, does that mean I need to match exactly what's on their articles of incorporation, or should I be pulling from somewhere else? I want to make sure I get this right the first time.

I tried that Certana tool mentioned earlier and it actually worked really well for our document review. We had about 80 UCC filings to review and it caught several debtor name mismatches that would have caused our termination filings to be rejected. Definitely worth using if you're dealing with bulk document verification. The upload process was straightforward and the results were immediately useful.

This thread is incredibly helpful - I'm dealing with a similar situation but with SunPower equipment across about 150 properties. One thing I'd add is to check if your original financing documents included any UCC release provisions or automatic termination clauses. In our case, the loan agreements actually required the secured party to file terminations within 30 days of payoff, which gave us stronger legal grounds when they were dragging their feet. Also, some states allow you to file a UCC-3 correction statement if the secured party files an incorrect termination that doesn't match your records exactly. It's worth having your attorney review the state-specific UCC procedures before you start the bulk termination process.

As a newcomer dealing with similar collateral issues, this thread has been incredibly helpful! One follow-up question - when you're describing investment accounts in the UCC-1, do you need to specify the types of securities held (stocks, bonds, ETFs, etc.) or is it sufficient to use general language like "all securities and investment property"? I'm worried about being too specific and missing something, but also don't want to be so broad that it gets rejected. Also wondering if anyone has experience with crypto assets held in these brokerage accounts - do those require special treatment in the collateral description?

Great thread - I'm dealing with a similar situation right now. One thing I learned the hard way is to check if your jurisdiction has any specific requirements for securities account collateral. In my state (Texas), they want you to include language about "investment property" specifically, not just "securities accounts." Also found out that some filing offices will reject descriptions that are too generic, while others reject ones that are too specific - it's like threading a needle! I ended up calling the SOS office directly and they gave me examples of collateral descriptions they typically accept for brokerage accounts. Might be worth a quick call to save yourself a rejection and refiling fee. The crypto question from @Carlos Mendoza is interesting too - I've been seeing more loan agreements that specifically mention digital assets lately.