Can I deduct work uniforms on taxes if using payroll deduction?

The big question here is whether you're an employee (W-2) or self-employed (1099). If you're a W-2 employee, unfortunately the Tax Cuts and Jobs Act eliminated miscellaneous itemized deductions for unreimbursed employee expenses (which would include required uniforms) starting with the 2018 tax year. This restriction continues through the 2025 tax year. So as a regular employee, you cannot deduct these uniform costs on your federal taxes regardless of how you pay for them - whether direct purchase or payroll deduction doesn't matter for tax purposes. However, if you're self-employed or an independent contractor, you can still deduct required uniform costs as a business expense on Schedule C. In that case, the payment method doesn't matter either - you'd just need to keep receipts showing the expense.

I was in the exact same situation last year when my hospital switched to new scrubs and made us buy them. I spent hours trying to figure out the tax stuff and getting nowhere. Then I found this amazing service called taxr.ai (https://taxr.ai) that analyzed my specific situation and saved me a ton of headache. You just upload your documents or describe your situation, and they use AI to find eligible deductions and credits. In my case, they confirmed what others are saying about federal taxes, but also pointed out that my state (CA) still allows some work expense deductions that I totally would have missed. They also helped me understand how to get my employer to potentially reimburse some costs through an accountable plan.

Just wanted to update you all - I decided to try taxr.ai after seeing it mentioned here and wow, it was actually super helpful! I uploaded my last paystub and described my uniform situation, and it walked me through everything step by step. Turns out I can't deduct it on federal like people said, but my state (Illinois) does have a special provision for required work clothes that aren't suitable for everyday wear. The system generated a detailed report showing exactly what forms to use and where to claim it on my state return. It also suggested I talk to my employer about setting up an accountable plan for work expenses, which I'd never heard of before. Showed my boss the info and he's bringing it up with management! Definitely worth checking out if you're dealing with work expenses.

Hey there - I see you're frustrated with the HR response. I had a similar issue trying to get a straight answer about uniform deductions from my company last year. After getting nowhere with HR, I needed to speak directly with the IRS to confirm the current rules. After wasting hours on hold and getting disconnected multiple times, I found this service called Claimyr (https://claimyr.com) that got me through to an actual IRS agent in about 15 minutes. You can see how it works here: https://youtu.be/_kiP6q8DX5c The agent confirmed exactly what the first commenter said - W-2 employees can't deduct uniform expenses on federal returns anymore, but they walked me through some other options I hadn't considered. Honestly just getting a definitive answer from an official source was worth it for my peace of mind.

I have to admit I was wrong about Claimyr. After posting my skeptical comment, I was still desperate to talk to someone at the IRS about some uniform deductions and other questions I had. Decided to try it as a last resort and... it actually worked exactly as advertised. Got connected to an IRS rep in about 20 minutes (on a Monday morning in April of all times!). The agent confirmed I couldn't deduct my uniforms federally but helped me understand some other deductions I qualified for that I had no idea about. Just wanted to come back and say I was wrong in my skepticism. If you need actual answers from the IRS without wasting your whole day, it's legit. Sorry for calling it a scam before I tried it!

Have you tried asking your employer to simply reimburse you for the uniforms instead? My company initially had us buying our own uniforms, but several of us pushed back and pointed out that since they're requiring specific uniforms with company logos that we can't wear elsewhere, they should be covering the cost. We eventually got them to implement a uniform reimbursement program. Worth a shot before going through all the tax headaches people are describing!

Just a random tip - take pictures of your uniforms and receipts and keep them with your tax records. Even though you probably can't deduct them federally, documentation is key if anything changes with tax laws or if your state allows deductions.

One thing I haven't seen mentioned yet is checking if your employer offers a flexible spending account (FSA) or if they'd be willing to set up a uniform allowance program. Some companies will provide an annual allowance specifically for required work clothing that doesn't count as taxable income to you. Also, while you can't deduct the uniforms federally as a W-2 employee, don't forget to check if your state has any specific provisions. Some states have different rules than federal, and a few still allow deductions for required work clothing that can't be worn as regular street clothes. The payroll deduction vs. upfront payment really doesn't matter tax-wise - what matters is whether the expense is deductible in the first place. But the payroll deduction might be easier on your cash flow, which is probably the more practical consideration here!

Actually, FSAs typically can't be used for regular work uniforms - they're mainly for medical expenses, dependent care, and sometimes commuter costs. You might be thinking of a different type of benefit account. However, there are a few other options worth exploring that I haven't seen mentioned yet: 1. **Section 125 Cafeteria Plans**: Some employers offer these which allow you to pay for certain work expenses with pre-tax dollars. Not common for uniforms, but worth asking HR about. 2. **Union contracts**: If you're in a union, check your contract - sometimes uniform allowances or reimbursements are negotiated benefits that people forget about. 3. **Safety equipment vs. uniforms**: If any part of your required clothing is classified as safety equipment (steel-toed shoes, high-vis vests, etc.), those might have different tax treatment or employer reimbursement policies. The bottom line is still that as a W-2 employee, you probably can't deduct these federally, but definitely explore whether your employer can help with the cost through other means. It's often easier for companies to provide uniform allowances than deal with employees struggling to afford required work clothing.

I've been following this thread and wanted to add something that might help - definitely check with your state's Department of Revenue or tax authority directly about uniform deductions. I'm in Texas and was surprised to learn we actually have some provisions that differ from federal rules. Also, regarding the payroll deduction vs. upfront payment question - from a practical standpoint, the payroll deduction might actually be better for record-keeping. You'll have clear documentation on your pay stubs showing exactly what was deducted and when, which makes it easier to track if you do find any applicable deductions later or if tax laws change. One more thing - if your uniforms have your company logo or are highly specialized for your specific job, you might want to document that they're not suitable for everyday wear. Even though you can't deduct them federally right now, having that documentation could be valuable if the tax laws change back after 2025 when the current restrictions are set to expire.

Yes, the current restrictions on employee deductions are temporary! The Tax Cuts and Jobs Act suspended miscellaneous itemized deductions (including unreimbursed employee expenses like uniforms) from 2018 through 2025. Unless Congress extends these provisions, the rules should revert back to the pre-2018 system starting in 2026. Under the old rules, you could deduct unreimbursed employee expenses that exceeded 2% of your adjusted gross income as itemized deductions. So if tax laws return to that system, your uniform costs might become deductible again - which is another good reason to keep detailed records now. I'd definitely recommend the payroll deduction option for the documentation benefits others mentioned. Plus, spreading the cost over several paychecks is often easier on cash flow than paying $235 upfront. Just make sure you keep copies of those pay stubs showing the deductions! And definitely explore the employer reimbursement angle that others suggested. Even if they can't do a full reimbursement program right away, they might be willing to provide some kind of uniform allowance or stipend to help offset the cost.