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This is absolutely a payroll error that needs immediate attention. What you're describing is unfortunately more common than it should be with small businesses that don't have dedicated HR or payroll expertise. Here's what's happening: your employer is incorrectly deducting their required contributions from YOUR paycheck instead of paying them separately as required by law. Under the Federal Insurance Contributions Act (FICA), employers must pay their 6.2% Social Security and 1.45% Medicare contributions in addition to what they withhold from employee wages - not by deducting it from employee pay. A few important steps: 1. Document everything with photos/copies of multiple pay stubs 2. Calculate your total overpayment (should be 7.65% of gross wages for each affected pay period) 3. Approach your employer professionally - most will want to fix this quickly once they understand the error 4. If they use a payroll service, the provider should be able to correct the setup immediately The silver lining is that once corrected, you should receive reimbursement for all the incorrectly withheld amounts. If your employer has already issued W-2s showing the incorrect withholding, they'll need to file corrected forms as well. Don't hesitate to escalate to your state's Department of Labor if your employer is uncooperative - this type of payroll error violates federal employment law.
This is really solid advice! I just wanted to add that if you're nervous about approaching your employer directly, you might also consider having a trusted colleague or friend review your pay stubs first to confirm what you're seeing. Sometimes having that extra validation can give you more confidence when bringing up the issue. Also, when you do talk to your employer, it might help to mention that this kind of error could actually expose them to penalties from the IRS if it continues. Small businesses often respond better when they understand that fixing the issue protects them too, not just you. One more thing - make sure to ask for a timeline on when they'll fix it and when you can expect to receive the back pay. Getting a clear commitment upfront can help avoid the situation dragging on for months.
This is definitely a payroll error that needs to be corrected immediately. As a W-2 employee, you should never see employer portions of FICA and Medicare being deducted from your gross pay - those are separate obligations your employer must pay on top of your wages. What you're describing is actually a violation of federal employment law. The employer portions (the additional 6.2% Social Security and 1.45% Medicare) are supposed to be paid by your company directly to the IRS, not taken out of your paycheck. I'd recommend taking your pay stubs to your employer or HR department right away. Most small businesses will want to fix this quickly once they understand the error, especially since continuing this practice could expose them to IRS penalties. Make sure to keep copies of all your incorrect pay stubs - you'll need them to calculate exactly how much in back pay they owe you. Based on your numbers, you're being overcharged about $140 per paycheck, which adds up fast. If your employer seems confused about the rules or pushes back, suggest they contact their payroll provider's support team. This is a common setup error that payroll companies deal with regularly and can usually fix quickly once identified. The good news is that once corrected, you should get reimbursed for all the incorrectly withheld amounts from previous paychecks. Don't accept just a "we'll fix it going forward" response - you're entitled to every penny they incorrectly deducted.
This is such helpful information! I'm actually in a very similar situation and have been wondering if I should speak up. My employer is a small family business and I was worried they might think I'm being difficult, but reading all these responses makes me realize this is a legitimate issue that needs to be addressed. One question - if my employer has been doing this incorrectly for several months, could there be any complications when I file my taxes? Like, will the IRS think I underpaid my portion since technically I've been paying both portions? I want to make sure I understand all the potential impacts before I bring this up with my boss. Also, has anyone dealt with a situation where the employer initially claimed this was correct? I'm trying to prepare for different responses just in case.
Does anyone know if the reporting threshold applies here? If I'm paying mortgage interest to an individual that's less than $600 for the year, do I still need to file the 1099-INT? Our monthly interest payment is only about $45.
Yes, there is a $10 threshold for 1099-INT forms (not $600 like many other 1099 forms). If you paid more than $10 in interest for the year, you need to report it. So with $45 monthly, you're definitely over the threshold and would need to file the 1099-INT.
Thank you all for this incredibly helpful discussion! As someone dealing with the exact same situation, I really appreciate everyone sharing their experiences and knowledge. @Alexis Robinson - your original question perfectly captured what I've been struggling with too. Based on all the responses here, it sounds like the key is identifying who you're paying the mortgage to. Since you mentioned it's a business property with mortgage payments, if you're paying a traditional bank or financial institution, you shouldn't need to issue any 1099 forms at all. The breakdown that @Katherine Harris provided is really clear - it's all about the type of entity receiving the payments. The $27,600 in interest you mentioned would only need to be reported on a 1099-INT if you're paying an individual, LLC, or partnership (not a corporation or bank). One thing I'd definitely recommend is getting this confirmed directly with the IRS or a tax professional before filing, especially given the amount involved. Better to be absolutely certain than to face issues later during an audit.
I went through this last month and was fed up with waiting. Used taxr.ai to look at my transcript and figure out exactly what was happening. It showed me that my return was on hold with a specific verification code and explained what I needed to do. Helped me understand where things were stuck and gave me a game plan. Seriously a lifesaver when dealing with the black hole that is the IRS. https://taxr.ai
i've seen that mentioned a few times. what exactly does it tell you that you cant figure out yourself?
It basically translates all the IRS jargon and codes into plain English and explains exactly what's happening. For me, it showed that my return was selected for identity verification but ALSO had another review code I didn't know about. It gives you a clear timeline and specific action steps. Saved me from making like 5 more useless phone calls.
I'm dealing with the same frustrating situation! Filed in March and still waiting for my identity verification letter. The whole system seems completely broken. What's really bothering me is that they can flag our returns instantly for verification but then take months to send the letter we need to actually verify. Has anyone had luck with the in-person visits to IRS Taxpayer Assistance Centers? I'm wondering if showing up with ID documents might be faster than waiting for this letter that may never come. My local office is about an hour away but at this point I'm desperate enough to make the drive. Also seeing some people mention these third-party services - are they legit or just taking advantage of people's desperation? The IRS process is so opaque that it's hard to know what's actually helpful vs what's just a money grab.
I was in your exact shoes a few months ago! The in-person visits can definitely work, but call ahead to make an appointment - most offices require them now and walk-ins often get turned away. When I went to my local TAC, they were able to verify my identity on the spot with my driver's license, Social Security card, and a utility bill. Saved me weeks of waiting for that letter! As for the third-party services, I'd be cautious. Some are legitimate (like the callback services that help you get through to actual IRS agents), but others are just capitalizing on people's frustration. If you do use one, make sure they're connecting you directly to the IRS, not trying to handle your tax issues themselves. The IRS website has a list of authorized e-file providers if you want to check legitimacy. Good luck with whatever route you choose - this whole process is incredibly frustrating but you'll get through it!
I went through this exact situation about 8 months ago - also lived overseas during the pandemic and came back to find expired stimulus checks for my family. The good news is that you're definitely not out of luck with that $8,400! Here's what worked for me: I called the IRS Economic Impact Payment line (800-919-9835) early in the morning around 7:30 AM. It took about 4 attempts over different days to get through, but once I did, the process was surprisingly straightforward. The agent could immediately see in their system that our checks were issued but never cashed. What really helped was having all the information ready - Social Security numbers for everyone, approximate issue dates, and the actual expired checks with check numbers visible. The agent started payment traces for all our checks during that single call and gave me confirmation numbers. One thing that might be especially relevant for your situation - the agent told me they handle overseas cases like this regularly and completely understood why we couldn't cash the checks while abroad. They didn't ask for any proof of international residence or question the delay. They're very familiar with how the pandemic affected people living overseas. The replacement checks arrived about 6 weeks later as standard Treasury checks (not the original EIP format) at our current US address. The amounts were exactly what we were originally entitled to - nothing was reduced due to the delay. Don't give up on pursuing this! That $8,400 is still rightfully yours, and the IRS has systems in place specifically for this situation. The key is just persistence with getting through on the phone.
This is exactly what I needed to hear! I'm also dealing with expired stimulus checks from when I was overseas, and I've been worried that too much time has passed. Your experience gives me hope that the IRS really does understand these international situations. I'm planning to call first thing Monday morning with all my documentation ready. Quick question - when you say they gave you confirmation numbers, were those numbers you could use to track the progress online, or were they just for your records? I want to make sure I know what to expect during the call. Also, did the agent mention anything about whether filing taxes while overseas affected the replacement process at all? I maintained my US tax obligations the whole time but wasn't sure if that would come up during the verification. Thanks so much for sharing such a detailed account of your experience. It's really reassuring to know this process actually works even after such a long delay!
I went through almost the exact same situation! I was living in Germany during the pandemic and received stimulus checks that I couldn't cash overseas. When I moved back to the US last year, I found all the expired checks in my paperwork. The IRS was actually really understanding about the overseas situation. I called the Economic Impact Payment line (800-919-9835) around 7 AM and got through after a few attempts. The agent immediately understood why someone living abroad couldn't cash US Treasury checks and didn't question it at all - apparently they deal with this frequently. What really helped was having photos of all the expired checks saved on my phone when I called. The agent could look up the check numbers in their system and confirm they were never deposited. They started the replacement process right on that call and gave me tracking numbers. One thing I learned - make sure your current US address is updated with the IRS before you call. They'll send the replacement checks to whatever address they have on file, and you don't want them going to your old overseas address or a previous US location. The whole process took about 7 weeks from that phone call to receiving new checks in the mail. They came as regular Treasury checks, and the amounts were identical to what we were originally supposed to receive. Don't stress about the timing - the agent told me they've processed expired stimulus checks that were even older than yours. That $8,400 is definitely still recoverable!
This is incredibly helpful! I'm in a very similar situation - was overseas during the pandemic and just found my expired stimulus checks. Your point about updating your address with the IRS before calling is really important - I hadn't thought about that but it makes total sense. I'd hate to go through this whole process only to have the replacement checks sent to the wrong address. Quick question about the photos you mentioned - did you need to have the full check visible in the photos, or were you just referring to having the check numbers written down? I want to make sure I'm prepared with the right information when I call. Also, it's really reassuring to hear that the IRS agents are familiar with overseas situations like this. I was worried they might think it was suspicious that the checks sat uncashed for so long, but it sounds like they completely understand the practical challenges of being abroad during that time. Seven weeks seems like a reasonable timeframe given everything the IRS is dealing with. Thanks for sharing your experience - it gives me confidence to move forward with this process!
Liam Sullivan
Just wanted to add something important that hasn't been mentioned yet - make sure your mom considers the timing of the purchase carefully. The truck needs to be "placed in service" (actually used for business) by December 31st, 2025 to qualify for the 2025 tax year deductions. Also, since she's financing most of the purchase, she can still claim depreciation on the full purchase price, not just the amount she's paying out of pocket. The $10,500 trade-in value gets subtracted from the purchase price for depreciation purposes, so she'd be depreciating $32,500 ($43,000 - $10,500) if used 100% for business. One more thing - if her landscaping business has been profitable and she expects it to continue being profitable, the immediate deduction from bonus depreciation could be really valuable for reducing her current tax liability. But if she's expecting much higher income in future years, she might want to consider spreading the deduction out more evenly.
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Marcus Williams
ā¢This is really helpful timing information! I didn't realize the trade-in value gets subtracted from the depreciable amount. So if she's financing $32,500 ($43,000 - $10,500 trade), and using it 100% for business, she could potentially deduct about $26,000 (80% of $32,500) in the first year with bonus depreciation? The point about timing the purchase by December 31st is crucial too. Her current truck is getting pretty unreliable, so we were planning to buy soon anyway, but it's good to know there's a hard deadline for the tax benefit. Given that her landscaping business is seasonal and income varies year to year, the immediate deduction from bonus depreciation sounds like it would be more beneficial than spreading it out. Thanks for breaking down all these details!
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CosmicCommander
Great discussion here! As someone who's helped several small business owners navigate vehicle depreciation, I wanted to add a few practical considerations for your mom's situation. Since she's in landscaping, make sure to document not just mileage but also how the truck is used for business - hauling equipment, transporting materials to job sites, etc. This strengthens the business use justification beyond just driving miles. Also, with a seasonal landscaping business, consider the cash flow impact. While the 80% bonus depreciation ($26,000 as Marcus calculated) gives a great tax deduction this year, it means much smaller depreciation deductions in future years. If her business has good years and lean years, timing this large deduction during a profitable year makes sense. One last tip - if she's considering any other equipment purchases (trailer, mower, etc.), coordinate the timing since the total Section 179 and bonus depreciation deductions can impact her overall tax strategy. Sometimes spreading major purchases across tax years works better for cash flow and tax planning.
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Max Knight
ā¢This is excellent advice about documenting the specific business use beyond just mileage! I hadn't thought about how important it would be to show the truck is actually essential for hauling landscaping equipment and materials, not just driving to job sites. The point about coordinating with other equipment purchases is really smart too. If your mom is planning to buy other business equipment this year, it might make sense to space out the purchases to optimize the tax benefits across multiple years, especially given the seasonal nature of landscaping income. One question - you mentioned that taking the large bonus depreciation deduction this year means smaller deductions in future years. Would it ever make sense to skip bonus depreciation entirely and just use regular depreciation if she expects much higher income in the next few years?
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