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Tax Expert Advice: How to Adjust Withholdings for Next Year After Losing Dependent Deductions

So my wife (let's call her Jane) and I are stuck paying about $4,900 in federal taxes this year. We're getting some back from the state at least. We relocated from Texas to Florida about 3 years ago while our son was finishing up college. Until this past year, we were able to deduct his education expenses and claim him as a dependent. He finished school in 2023 and got his own place, so 2024 was our first year without those deductions. Our bookkeeper warned us we'd see a jump in what we owed, and boy was she right. I make around $95,000 yearly (I'm 53). Jane is 67 and collects social security (about $37K per year). We have retirement accounts we're not touching yet and a mutual fund that's just sitting there accumulating value. We get a 1099 for the mutual fund each year. The fund performed really well last year, which probably contributed to our tax bill. Our bookkeeper says the issue is two-fold: I'm not claiming the correct withholding status on my W-4, and Jane doesn't have any withholdings taken from her social security. She's suggesting I change from married-filing-jointly to single/married-filing-separately on my W-4, and that Jane start withholding from her social security. She advised against withholding from the mutual fund because "the earnings fluctuate too much year to year." For those tax-savvy folks here, does this advice make sense? I'm planning to increase my withholdings from my salary, but I'm hesitant about having Jane withhold from her social security since $37K annually doesn't seem like a huge amount to me. Any thoughts would be appreciated!

I think your bookkeeper's advice is partially right but missing something important. My husband and I were in an almost identical situation - I make about $85k and he gets Social Security of $34k plus we have investment income. What worked for us was a combination approach: I checked "Married but withhold at higher Single rate" on my W-4 AND added an additional amount on line 4(c). I calculated this additional amount by taking our investment income from last year (from the 1099), multiplying by our tax bracket (22%), then dividing by my number of paychecks per year. This approach has worked great for us the past two years. We get a small refund (~$500) instead of owing thousands. And we didn't need to touch my husband's Social Security at all.

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Zara Khan

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Can you explain more about how you calculated that extra withholding amount? I'm in a similar situation but not sure exactly how to figure out the right number for line 4(c). Do you just use last year's investment income or try to estimate the current year?

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I look at our investment income from the previous year as a starting point. For example, if our 1099s showed $10,000 in investment income and we're in the 22% tax bracket, that's $2,200 in taxes. If I get paid bi-weekly (26 paychecks), I'd put about $85 extra on line 4(c). I actually use a slightly more complex approach now. I take our average investment income over the past 3 years to account for fluctuations. If we have an unusually good year, I might bump it up mid-year when I see how the investments are performing. You can update your W-4 anytime with your employer.

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Has anyone considered making quarterly estimated tax payments instead of adjusting withholdings? I have a similar situation with investment income that varies year to year, and I find it easier to just make a quarterly payment when I know how the investments are performing rather than trying to predict it at the beginning of the year.

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This is what we do! Our investments are too unpredictable to set a fixed withholding. We just make estimated payments using the 1040-ES form in the quarters when we have significant capital gains or dividends. It's much more accurate than trying to guess at the beginning of the year.

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I'm not sure if this is relevant, but make sure you also check the "Where's My Refund" tool on the IRS website, not just your transcript. Sometimes the offset information appears there first with a specific message like "Your refund has been adjusted" instead of "Refund approved". In my case last year, my transcript showed a refund date but WMR showed the adjusted message, and sure enough, my refund was offset.

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Ayla Kumar

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Thanks for the tip! I just checked WMR and it still says "Refund Approved" with the full amount and the same direct deposit date that's on my transcript. No mention of any adjustments or changes. Hoping that's another good sign!

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That's definitely a good sign! In my experience, if both your transcript and WMR are showing the full amount with an approved status this close to your deposit date, you're very likely to receive the full refund. The system usually updates both if an offset is being processed.

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Xan Dae

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One thing nobody's mentioned - even if your refund does get offset, you can sometimes get it back if you're on a payment plan. I had my refund offset last year even though I was on a payment plan with my state. I called my state tax office, explained the situation, and they actually refunded the offset amount back to me since I was in compliance with my payment agreement. Worth trying if your refund does end up getting grabbed!

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This is true! Same thing happened to my brother. His refund got offset for state taxes but he called and argued that he was on a payment plan so they shouldn't have taken it. Took about 6 weeks but they sent him a check for the full offset amount.

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For anyone interested in maximizing their Roth, don't forget about the "Mega Backdoor Roth" if your employer 401k allows after-tax (not just Roth) contributions and in-plan conversions or in-service distributions. This is separate from the regular backdoor Roth strategy and lets you potentially put up to $40k+ extra into Roth accounts depending on your plan limits and employer contributions. Not many employer plans support this but it's worth checking if yours does.

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Amaya Watson

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Is there any way to do the Mega Backdoor Roth if your employer plan doesn't allow after-tax contributions? I've heard about using Solo 401ks but I'm not sure if that would work for someone with just a regular W-2 job and no side business.

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Unfortunately, you need a 401k plan that specifically allows after-tax contributions (beyond the regular pre-tax or Roth 401k limits) to do the Mega Backdoor Roth. Without that plan feature, this strategy isn't available. If you have any self-employment income, even from a small side business or freelance work, you could potentially establish a Solo 401k with the right provisions. However, this only works with actual self-employment income - you can't use a Solo 401k for your W-2 income from your main employer.

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Grant Vikers

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I'm actually more concerned about Congress changing the Roth rules in the future. After seeing these billionaire Roth accounts, there's been talk about new restrictions or caps. Anyone worried the government will change the tax-free withdrawal promise before we retire? That's what keeps me from going all-in on Roth strategies.

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This is my concern too. I feel like "tax-free forever" is too good to be true, especially as the government looks for more revenue. But at the same time, I'm not sure what alternative is better? Traditional accounts are definitely going to be taxed at withdrawal.

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Eli Butler

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Here's another option nobody mentioned - if you're dealing with standard Workforce Intuit payroll PDFs, you can use Python with a library called camelot-py. It's specifically designed for extracting tables from PDFs and works WAY better than generic converters for financial documents. I wrote a simple script that pulls data from all our payroll PDFs and dumps it into a usable format. Happy to share the code if anyone's interested - just the basic version that works with standard Workforce layouts.

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Anna Stewart

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I'd definitely be interested in seeing that code! My Python skills are pretty basic but I can probably figure it out with some examples. Would it work for someone who's not a developer but can follow instructions?

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Eli Butler

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Absolutely! It's actually pretty straightforward, even for Python beginners. The code is about 25 lines and mainly uses the camelot library which does most of the heavy lifting. You just need to install Python (if you don't already have it), then pip install camelot-py and pandas. I'll set up a simple version that works with the standard Workforce Intuit format and share it via DM. It basically loops through a folder of PDFs, extracts the tables, and outputs them to either CSV or Excel. You'll just need to point it to your folder of PDFs by changing one line in the code. I've documented it well with comments so you can see what each part does.

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Have you considered just asking your Workforce Intuit account rep to add the Excel export feature? We had the same problem and after enough complaining they actually added it to our account for no additional cost. Might be worth a shot before trying all these workarounds.

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Lydia Bailey

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We tried that route and got a flat "no" - they said it was an enterprise-only feature and wanted an extra $5k per year to upgrade our whole account just for that functionality. Total ripoff.

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Liam Cortez

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One option nobody's mentioned yet - if your husband's company has a corporate discount with a tax service like TurboTax or H&R Block, you might be able to get discounted or free state filings. My consulting firm gives us a code for TurboTax that includes unlimited state filings. Might be worth asking his HR department if they offer any tax preparation benefits.

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Savannah Vin

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Do most consulting companies actually offer this? I'm a consultant too and had no idea this might be a thing. Is this common for larger firms or just certain industries?

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Liam Cortez

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It's definitely more common with mid-to-large consulting firms that specialize in industries where multi-state work is normal (IT, healthcare, engineering). My company (about 500 consultants) started offering it after too many people complained about tax preparation costs. Smaller firms might not, but it never hurts to ask HR. Some companies don't advertise it well - ours is buried in the benefits portal under "lifestyle perks" rather than with the main benefits. Worth checking your company intranet or asking colleagues if they know about any discounts.

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Mason Stone

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Be careful about using multiple free filing services for different states! I tried this last year and it created a huge mess. The problem is that each service calculates your federal return slightly differently, which affects your state returns. When I filed my federal + CA return on one service, then tried to do just my NY return on another, the numbers didn't match up with what I had reported federally. I ended up with notices from both states questioning the discrepancies. Had to file amended returns and it was a huge headache. Just pay for one service that can handle all states together - the extra money is worth avoiding the potential audit flags.

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Wait can you explain more? I thought state returns are separate from federal? Why would filing them on different platforms cause issues as long as you enter the same W-2 info?

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Mason Stone

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The issue is that your state returns reference information from your federal return (adjusted gross income, deductions, etc.). Each tax software might calculate these numbers slightly differently based on how they interpret certain situations or which deductions they find. For example, if TurboTax calculates your AGI as $58,750 on your federal return (which affects your CA return), but then FreeTaxUSA calculates it as $58,600 when you try to do just your NY return there, you've now reported two different AGIs to different states. States compare notes with the IRS and each other. When they see discrepancies, it raises flags. You'd need to manually ensure every number matches exactly across platforms, which defeats the purpose of using software in the first place.

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