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Great question! Yes, you can absolutely deduct your sole proprietorship expenses even while working a W-2 job. The key thing to understand is that your business expenses go on Schedule C, and if they exceed your business income (creating a loss), that loss can reduce your overall taxable income - effectively lowering the taxes on your W-2 income. Your workshop rent, equipment costs, and supplier expenses are all legitimate business deductions as long as they're ordinary and necessary for your business operations. Keep detailed records of everything! One important tip: make sure you're treating this as a real business, not a hobby. The IRS looks for things like having a business plan, keeping good records, working to improve profitability, and having expertise in your field. Since you mentioned this is something you hope will become your main gig, that intent to profit is important to document. Also don't forget about potential home office deductions if you use part of your home for business activities, mileage for business trips, and business use of your phone/internet. Every legitimate expense helps reduce your tax burden.
This is really helpful! I'm in a similar situation with my freelance graphic design work on the side. One question though - when you mention documenting "intent to profit," what kind of documentation should I be keeping? Is it enough to have a simple business plan written down, or does the IRS expect something more formal? I want to make sure I'm covering all my bases since I'm still in the early stages and haven't turned a profit yet.
Great question about documenting intent to profit! You don't need anything super formal, but having some written documentation definitely helps. A simple business plan outlining your goals, target market, and how you plan to grow the business is perfect. I'd also recommend keeping records that show you're actively working to improve profitability - things like marketing efforts, skill development courses you've taken, client outreach logs, or even just notes about changes you've made to improve your services. The IRS also looks at whether you're keeping separate business records, have business cards/website, are pricing your services competitively, and treating clients professionally. Since you're doing graphic design, having a portfolio website and professional communications with clients helps demonstrate this is a real business venture, not just a casual hobby. The key is showing a pattern of businesslike behavior and genuine effort to eventually make money, even if you're not profitable yet in the early stages.
This is such a great question and one I went through myself when I started my consulting business on the side! You're absolutely right that you can deduct those sole proprietorship expenses, and the way it works is pretty straightforward once you understand the mechanics. Your business expenses will go on Schedule C, and if those expenses exceed your business income (sounds like your situation), you'll have a net business loss. That loss then flows to your Form 1040 and reduces your total taxable income - which includes your W-2 wages. So while you're not directly writing off business expenses against W-2 income, the end result is the same: lower overall taxes. A few things to keep in mind: Make sure you're keeping meticulous records of all business expenses (receipts, bank statements, mileage logs). The IRS can get picky about sole proprietorship deductions, especially in the early years when you're showing losses. Also consider setting up a separate business checking account if you haven't already - it makes tracking so much cleaner and shows the IRS you're treating this as a legitimate business operation rather than a hobby. That workshop rent is definitely a solid business expense, as are your equipment and supplier costs. The hobby vs. business distinction others mentioned is real, but since you have actual income and clear intent to grow this into your main business, you should be in good shape as long as you're documenting everything properly.
This is exactly the kind of detailed breakdown I needed! The separate business checking account tip is gold - I've been mixing everything together and it's becoming a nightmare to track. Quick question about the meticulous record keeping you mentioned: do you recommend any specific apps or methods for tracking mileage and receipts? I'm driving to suppliers and the workshop pretty regularly, and I have a feeling I'm missing out on a lot of deductible mileage because I keep forgetting to log trips.
One thing to watch out for is that sales tax rates can vary even within the same state! I live in a city with an additional local tax on top of the state rate, so I pay 8.25% total. But if I ship to my parents' house just 20 miles away in a different county, it's only 6.75%. Some online retailers have gotten really sophisticated with their tax calculations and will charge you the exact tax for your specific address, while others might just use a general state rate. That might explain some of the differences you're seeing.
Yes! This happens to me all the time. I live right on the border of two different tax districts and sometimes I ship to my work address to save on the tax difference. It's only about 1% but on big purchases that adds up.
This is such a timely question! I just went through this exact confusion last month when I was shopping for holiday gifts online. What really helped me understand it was realizing that the whole system changed dramatically after the 2018 South Dakota v. Wayfair Supreme Court case. Before that ruling, online retailers only had to collect sales tax if they had a physical presence in your state. Now, states can require tax collection based on economic thresholds - like if a company sells over $100,000 or makes 200+ transactions in your state per year. That's why you're seeing such inconsistent tax charges between different websites. For your specific situation in Nebraska, you should be paying tax based on your delivery address (destination-based), but only if the retailer has met Nebraska's economic nexus threshold. If they haven't, legally you're supposed to pay "use tax" when you file your state return, though as others mentioned, most people don't actually do this for small purchases. The travel scenario you mentioned is interesting - yes, you'd pay tax based on the hotel's location since that's where the item is being delivered. I learned this the hard way when I had something shipped to my cousin's place in a high-tax city!
THERE IS NO NEED TO AMEND YOUR FEDERAL! I work at a tax prep office and see this confusion all the time. TurboTax and other software make it difficult because they're designed for the most common scenario (where both returns need amending). Just call your state tax department directly or go to their website. Most states have a simple amendment form you can fill out without involving your federal return at all. Don't let TurboTax make you do unnecessary work! TT is just trying to charge you for another service you don't need. They make filing more complicated than it needs to be so they can justify their fees.
I just went through this exact same situation two weeks ago and can confirm what others are saying - you absolutely do NOT need to amend your federal return if there are no changes to it. I called the IRS directly (took forever to get through) and they explicitly told me that if my federal return correctly reported all income, there's no reason to file Form 1040-X. They said filing an unnecessary amendment could actually slow down processing and cause confusion. For my state amendment, I ended up bypassing TurboTax entirely and going straight to my state's tax website. Most states have their own amendment forms that are much simpler than dealing with tax software that assumes you need both. The whole process took about 30 minutes once I stopped fighting with TurboTax's interface. Save yourself the headache and just file the state amendment directly through your state's system. Your federal return is fine as-is!
Thank you for sharing your experience! It's really helpful to hear that you actually called the IRS and got confirmation directly from them. I'm dealing with this exact situation right now and TurboTax is driving me crazy with its insistence on amending both returns. Did you find your state's amendment form easy to navigate on their website? I'm worried about making another mistake while trying to fix the first one, especially without the "guidance" of tax software walking me through it.
I'm kinda confused by some of the comments here. I've been using Section 179 for years in my consulting business to offset my regular W-2 income. My accountant has never mentioned this limitation. Is this something new for 2025??
Your accountant is either making a mistake or there's something different about your situation. The rule about Section 179 not creating or increasing a business loss has been around for many years - it's in IRC Section 179(b)(3). If you're using Section 179 deductions that exceed your business income to offset W-2 income, that's not correct according to tax law. You might want to ask your accountant to explain specifically how they're doing this, or maybe get a second opinion. The only way this works is if your business is profitable enough that even after taking the Section the179 deduction, you still have positive business income.
I think there's some confusion in this thread that needs clearing up. Emma, your TurboTax software is absolutely correct - Section 179 deductions cannot be used to create or increase a business loss that offsets other income like your W-2 wages. However, I want to clarify something important: if your photography business shows a net loss AFTER regular business expenses (not including Section 179), that loss CAN potentially offset your W-2 income. The key is that Section 179 specifically has this limitation, but other business deductions don't. For your situation with $4,200 in business income and $8,500 in equipment, here's what I'd suggest: Use Section 179 for up to $4,200 worth of equipment, then either use bonus depreciation (as Diego mentioned) or regular depreciation for the remaining $4,300. This way you get the immediate write-off for part of it while staying compliant with the rules. Also, don't forget that any unused Section 179 deduction carries forward to future years when your business hopefully generates more income. It's not lost forever!
This is really helpful clarification, thank you! So just to make sure I understand correctly - if I have $4,200 in business income and let's say $2,000 in regular business expenses (office supplies, advertising, etc.), my net business income would be $2,200. I could then use Section 179 for up to $2,200 of equipment, not the full $4,200 in gross income? And any remaining equipment cost would need to use bonus depreciation or regular depreciation to potentially create a loss that offsets my W-2 income?
Dmitry Ivanov
This is exactly the kind of complex situation where getting expert guidance upfront can save you major headaches later. Based on your wife's visa history - 6 years total with tourist visa initially, then F1 student visa that expired in January 2024 - you're dealing with multiple moving pieces that affect her tax status. A few key points to consider: 1. Since her F1 expired in January 2024 and you're going through the marriage-based green card process, her current status likely affects how the substantial presence test applies for 2024. 2. The fact that she's had no taxable income simplifies things somewhat, but you still need to determine her correct status to choose the right filing approach. 3. Be very careful about the worldwide income reporting requirement if you make any election to treat her as a resident - this catches a lot of people off guard. Given the complexity with mixed visa types, the 5-year F1 exemption period, and the transition to marriage-based status, I'd strongly recommend getting a definitive determination of her tax status before making any elections. The consequences of filing incorrectly with international situations can be significant, and the rules around these elections have specific timing requirements and documentation needs. Have you been able to get copies of all her I-94 entry/exit records? That's usually the starting point for any accurate substantial presence test calculation.
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Dylan Mitchell
ā¢Yes, we were able to get her complete I-94 travel history from the CBP website, which shows all her entries and exits since 2018. It's actually quite detailed and shows the visa class for each entry, though like you mentioned, some of the earlier entries aren't as clear about which specific visa was used. One thing that's been confusing me is the timing aspect you mentioned. Since her F1 expired in January 2024 and we got married in September 2023, does that mean her status changed mid-year for tax purposes? We filed the I-485 (adjustment of status) in October 2023, so she's been in a kind of limbo status since her F1 expired. Also, regarding the worldwide income requirement - she literally has no income from Brazil or anywhere else. Her family there isn't wealthy and she's been a full-time student here. But I want to make sure I understand this correctly - if we make the election to file jointly, we'd still need to report $0 foreign income, right? Are there specific forms for that or just include it in the regular joint return? The timing requirements you mentioned have me worried. Is there a deadline for making these elections, or can we decide when we actually file our 2024 taxes next year?
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Connor Murphy
ā¢You're asking great questions! Let me help clarify the timing and status issues: Regarding mid-year status changes - yes, your wife's status likely did change during 2024 for tax purposes. When her F1 expired in January 2024, she transitioned to what's called "authorized stay" while her I-485 is pending. This authorized stay period generally DOES count toward the substantial presence test, unlike her F1 days during the 5-year exemption period. For the worldwide income reporting - absolutely correct that you'd report $0 if she truly has no foreign income. You don't need special forms just to report zero foreign income on a joint return, but you do need to be thorough. This includes any foreign bank accounts (even with minimal balances), investment accounts, or other financial interests. The key is being complete and accurate. Regarding timing - this is crucial. The Section 6013(g) election to treat a nonresident alien spouse as a resident must be made on your original return (including extensions) for the tax year. You can't make this election on an amended return. The First-Year Election mentioned by others has similar timing requirements. Given that her I-94 shows detailed entry/exit records, you should be able to calculate the substantial presence test accurately. But with her status transition mid-2024, I'd really recommend getting that professional determination before the filing deadline to avoid missing any election opportunities. The fact that she has no foreign income does simplify things significantly - one less complexity to worry about!
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Elijah Jackson
As someone who went through a very similar situation with my spouse from Mexico, I want to emphasize how important it is to get this right from the start. The substantial presence test calculation with mixed visa types is genuinely complex, and the stakes are high. One thing I learned the hard way - even though your wife has no income, you still need to be absolutely certain about her tax status before making any elections. We initially thought the 6013(g) election was a no-brainer since my husband had no income either, but it turns out there can be unexpected consequences down the road. For example, once you make the 6013(g) election, it continues for all subsequent years until you revoke it or certain events terminate it. This means if her status changes again during the green card process, you're still locked into treating her as a resident for tax purposes until you formally revoke the election. Also, don't underestimate the importance of proper documentation. The IRS requires specific statements attached to your return explaining why you're making the election and confirming you understand the obligations. Missing these requirements can invalidate the election. Given that her F1 expired in January 2024 and she's been here 6+ years, definitely focus on getting an accurate substantial presence test calculation first. That will tell you whether you even need to make an election or if she already qualifies as a resident alien naturally. The calculation might be simpler than you think once you properly account for the F1 exemption period rules.
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Lilah Brooks
ā¢This is incredibly helpful, thank you! I'm definitely starting to understand why everyone keeps emphasizing getting the substantial presence test calculation right first. The point about the 6013(g) election continuing for subsequent years is something I hadn't considered - that could definitely impact us as her status changes through the green card process. One question about the documentation requirements you mentioned - are these specific IRS forms that need to be attached, or are we talking about written statements we prepare ourselves? I want to make sure we don't miss anything critical if we do end up needing to make an election. Also, you mentioned that the calculation might be simpler than I think once the F1 exemption rules are properly applied. Since she's been here 6+ years but most of that was on F1 status, am I right in thinking that only her days in 2024 (after F1 expired) plus any earlier tourist visa days would count toward the 183-day requirement? The F1 days from years 1-5 wouldn't count at all, and F1 days from year 6 onward would start counting? I'm trying to wrap my head around whether we're looking at a clear-cut resident alien situation or if it's more borderline and we'd need to make an election.
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