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Don't overlook the relationship aspect of this. Even with family and close friends, money can create tension. I'd suggest writing up a simple agreement regardless of tax implications - just to keep everyone on the same page about expectations. My cousin and I had a similar arrangement that went sideways because we had different memories of the repayment timeline.
Do you have any suggestions for a template or example of a simple agreement that worked? I'm not sure what should be included besides the basics.
A basic promissory note doesn't need to be complicated. Include the names of both parties, the loan amount, when and how payments will be made, and any consequences for late payments. Even if you don't plan to enforce it strictly, having it written down prevents misunderstandings. You should also consider including what happens if you lose your job or have an emergency - would they allow you to pause payments? Will the term be extended? Better to discuss these scenarios upfront when everyone's happy. I found some free templates online that worked great - just search for "family loan agreement template" and customize one to your situation.
I received a $12,000 loan from my brother last year to pay off credit card debt. The way we handled it was creating a simple one-page loan document that specified no interest, monthly payments of $400, and what would happen if I missed payments. We both signed it and kept copies.
For what it's worth, the reason your M1 line 8 and Schedule K line 18 are probably different is due to state tax add-backs. Since state income taxes aren't deductible on federal returns for S corps, but are actual expenses on your books, this creates a reconciling item. The $24,500 difference you mentioned could easily be explained if your company paid around that amount in state taxes during the year. Check your state tax payments and see if they align with the discrepancy.
You might be onto something! I just checked our records and we paid approximately $26,200 in state taxes this year. That's pretty close to the $24,500 discrepancy I was seeing. How exactly should I handle this on the forms to make them reconcile properly?
You'll need to add the state tax amount back on your M1 form in the section for additions. Most state forms have a specific line for "Taxes paid to other states" or "State, local, and foreign income taxes." This addition reconciles the difference between your federal taxable income and state taxable income. Make sure you're only adding back income taxes though - other taxes like property tax or payroll taxes are generally deductible on both returns. Once you add this adjustment, your reconciliation between Schedule K line 18 and M1 line 8 should be much closer, if not exact.
Has anyone else noticed that distributions to S corp shareholders can affect your basis calculations even though they don't show up on the M1? Last year I made a similar distribution and didn't track it properly, which caused major headaches when one of our shareholders tried to claim losses on their personal return.
Yes! This is super important. The $850k distribution OP mentioned won't show on the M1, but it MUST be tracked for each shareholder's basis. If their basis goes below zero because of distributions, they could end up with unexpected capital gains. I recommend keeping a basis worksheet for each shareholder from year to year.
Has anyone used tax software to figure this out? I tried entering a similar expense in TurboTax for my home business and it wasn't clear where to put it.
Has anyone used a property improvement like tree removal as a direct materials cost if you use the wood in your woodworking business? I had a similar situation and my accountant let me fully expense the tree removal because I milled the wood for inventory. Might be worth considering if the trees are a usable species.
That's brilliant! What documentation did you need to provide to make that work? I'm guessing you'd need to show the wood was actually used in products?
Just to add something practical - I send contractors a complete packet when I hire them that includes the W9 form, instructions, and a letter explaining why I need it and the deadline to return it. I make signing and returning the W9 a condition of our first payment. Never had anyone refuse once they understand it's literally required for them to get paid. Just saying, setting expectations up front saves so much hassle later!
That's a smart approach. Do you have a template for that letter you could share? I think being more formal about it from the beginning might help.
I don't have a shareable template handy, but it's pretty simple. My letter includes: 1) A brief explanation that tax law requires me to collect their tax information before making payments, 2) A deadline for returning the completed W9, 3) A statement that I cannot process payments without a completed W9 on file, and 4) A reminder that I'll be sending them a 1099 form by January 31st for any payments over $600. I also explain that protecting their information is important to me and describe how I store their documents securely. Most contractors appreciate the professionalism and clarity. Having this as part of your onboarding process for any new vendor relationship sets the right tone from the start.
Quick question - what if they're a foreign contractor? W9 is for US persons only. If they're outside the US, you need to request a W-8BEN instead. Made this mistake last year and had to go back to all my overseas contractors for the right form.
You're absolutely right! This is a common mistake. For foreign individuals, you need Form W-8BEN. For foreign entities/businesses, you need Form W-8BEN-E. These forms certify that they're not subject to US tax withholding because they're foreign persons. The reporting requirements are also different. Instead of 1099s, you might need to file Form 1042-S for certain types of payments to foreign contractors. The rules get complicated depending on what services they're providing and where they're located.
Freya Larsen
Unpopular opinion maybe but I think we DO have a say in where our tax dollars go - it's called voting! We elect representatives to make these decisions. If you don't like how money is spent, vote for candidates who share your priorities. The problem is most Americans don't bother researching candidates' positions on budget priorities. They vote based on a few hot-button issues or party loyalty without looking at actual budget proposals.
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Omar Hassan
ā¢Voting barely matters tho. Both parties spend crazy amounts on military and corporate subsidies no matter who wins. The choices we get are so limited and once they're in office they do whatever lobbyists want anyway.
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Freya Larsen
ā¢Voting absolutely matters, but you need to look beyond just the presidential race. Congressional, state and local elections have huge impacts on how your tax dollars are spent. In fact, a much higher percentage of your state/local taxes go to things that directly affect your daily life. You're right that there's bipartisan agreement on some big spending categories, but there are still significant differences in budget priorities between parties and individual candidates. The key is getting involved in primaries and supporting candidates who align with your spending priorities. Democracy isn't a spectator sport - it requires active participation beyond just complaining.
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Chloe Taylor
Has anyone tried writing to their congressman about this? I've heard they sometimes respond if enough constituents bring up the same issue.
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ShadowHunter
ā¢I actually did this last year! I wrote to my representative about wanting more transparency in tax spending. Got a form letter back with general budget info. Not super helpful but at least they logged my concern.
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