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Another thing to try - check if your W-2 is available on the IRS website. You can create an account at irs.gov and sometimes they have W-2 info reported by employers even if they didn't send it to you. I found mine there last year when my employer claimed they "mailed it" but it never showed up.
Is this the "Get Transcript" feature? I looked at that but got confused about which option to select.
Yes, it's through the Get Transcript service. You'll need to select "Wage and Income Transcript" when prompted for the type of transcript. This will show information from forms submitted to the IRS including W-2s and 1099s. Creating an account can be a bit of a process since they've increased security measures. You'll need your ID, social security number, and some financial account numbers for verification. Once you're in, you can access transcripts for the current tax year and previous years.
You should definitely report them to your state's labor department too! It's illegal for them to withhold your W-2. My cousin's employer did this and got fined pretty heavily when the state found out. They were doing shady stuff with the payroll taxes.
Just to add another perspective - the 'c' markings sometimes appear on tax transcripts as well, not just on physical documents. They typically show up in the IRS internal systems as verification codes. If you order your tax transcript online through the IRS website, you might see these marks in the digital version too. If you're updating previous returns for 2025 filing season, make sure you're using Form 1040-X for amendments and reference your original tax year. Those 'c' marks won't affect your amendment process at all.
Do we need to request transcripts before filing amendments? I assumed I just need my original return copy. Also, how far back can you amend returns? I might have similar issues with my 2021 taxes.
You don't absolutely need transcripts before filing amendments, but they're extremely helpful to ensure you have the exact information the IRS has on file. Having your own copy of your return is good, but the transcript shows how the IRS actually processed it, which sometimes differs from what you submitted. For amended returns, you generally have 3 years from the original filing date or 2 years from when you paid the tax, whichever is later. So for 2021 taxes (typically filed in 2022), you should still be within the amendment window for the 2025 filing season. I'd recommend grabbing the transcript though - it makes the amendment process much smoother when you can see the IRS's internal codes and processing marks.
I just wanted to share that my tax preparer always marks items with 'c' when she's checked them during preparation - it's a common notation system among tax professionals too, not just the IRS. Might be why you're seeing those marks. Is it possible the document is from your preparer and not directly from the IRS?
That's a good point about tax preparers! My accountant uses checkmarks and little symbols all over my returns before submitting. I always thought it looked so messy but I guess that's their system.
Thanks for bringing this up! I double-checked, and you're right - the documents are actually from my tax preparer's office, not directly from the IRS. They sent me copies of what they submitted. That makes so much more sense why there are these little marks all over them. I feel kinda silly now for worrying, but at least I understand what I'm looking at. Guess my preparer was just marking things they verified before submitting. Learning something new about taxes every day!
I had this exact situation last year. Here's what happened: my 401k administrator returned excess contributions with code E, and then the IRS computer system automatically flagged it as taxable because many code E distributions ARE partially taxable (if there were earnings on the excess contributions). The key is, like others mentioned, that your Box 1 and Box 5 are identical, proving these were 100% after-tax contributions with no earnings. Don't just pay the extra tax - this is worth fighting!
Thanks for sharing your experience! Did you end up having to file an amended return, or were you able to get it resolved by just responding to the IRS notice?
I didn't need to file an amended return. I just responded to the IRS notice with a detailed explanation and a copy of my 1099-R. I highlighted Box 1 and Box 5 showing the identical amounts and explained these were after-tax contributions being returned. The IRS accepted my explanation and canceled the proposed adjustment about 6 weeks later. They sent a letter confirming no additional tax was due. Just make sure to respond within the deadline given on the notice, and keep copies of everything you send them.
Has anyone had success resolving this by calling the phone number on the IRS notice rather than writing? My dad has the same issue with his 401k distribution but he's not good with written explanations.
I called about a similar issue last year. If you can actually reach someone (big if), they can be helpful. I got through after 3 attempts and about 90 minutes on hold. The agent was able to see that my 1099-R boxes matched and noted my account that no additional tax was due. Still got a confirmation letter about a month later.
Don't forget about your state tax return too! You'll need to file a similar substitute form for your state taxes in most cases. Each state has their own version of the federal substitute W-2 form. Just google "[your state] substitute W-2" to find it.
Good point about state taxes! I live in a state with no income tax so I totally forgot about this aspect.
Make sure you also report this guy to your state's labor department! Even though the business is closed, he might still face penalties for wage theft and improper payroll practices. Those agencies can sometimes go after personal assets if the violations were bad enough. Might get some justice for all of you who worked there.
Jade Lopez
Have you considered using professional tax software? I use TurboTax and they have a specific section for gambling winnings that walks you through everything. It explains the difference between casual and professional gambling, helps you calculate your net winnings/losses, and tells you exactly which forms you need. Way easier than trying to figure it out yourself.
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Tony Brooks
ā¢But does TurboTax help with tracking the losses properly? I'm always confused about what documentation I need to keep, especially for smaller amounts where the casino doesn't issue any forms.
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Jade Lopez
ā¢TurboTax has a good section that explains what documentation you need to keep, but it doesn't actually help you create or maintain the gambling log itself. You still need to track all your sessions with dates, locations, game types, and amounts won/lost. For the smaller amounts without forms, the guidance is clear that you should still report all winnings as income and track all losses that you want to deduct. They recommend keeping all betting tickets, receipts, bank records showing casino withdrawals, and statements from player's club cards. The software is helpful for the actual tax filing part, but the record-keeping is still on you throughout the year.
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Ella rollingthunder87
One thing nobody mentioned yet - if you had a really big win (like a jackpot over certain thresholds), the casino might have already withheld taxes! Check any W-2G forms they gave you, which will show if they took out federal or state taxes before paying you. This is actually good because it could help you avoid an underpayment penalty.
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Sofia Price
ā¢Oh, I didn't think to check that. I did hit one slot jackpot that was over $1,200 and they did paperwork before paying me. I need to find that form to see if they withheld anything. Does that withholding count like a regular paycheck withholding toward my total tax bill?
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Ella rollingthunder87
ā¢Yes! Any taxes withheld from your gambling winnings shown on a W-2G form count exactly like regular paycheck withholding toward your total tax bill. It's treated as if you've already paid that portion of your taxes for the year. This is especially important with larger jackpots because it helps you avoid underpayment penalties that might otherwise apply if you suddenly have a big chunk of income with no withholding. Make sure you find all your W-2G forms and report them correctly. The IRS automatically gets copies of these forms from the casino, so they'll know if you miss reporting one. The form will have your winnings amount in Box 1 and any federal tax withheld in Box 4.
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