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Ask the community...

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Javier Cruz

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Remember that the IRS looks at the "ordinary and necessary" standard for business deductions. Ask yourself: Is paying for a college degree an ordinary and necessary expense in your specific industry? For most businesses, general college tuition doesn't meet this test. The safest approach is to take business deductions only for targeted education that directly impacts your current business and take personal education credits for your degree program. Don't risk aggressive deductions that could trigger an audit!

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Emma Wilson

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This "ordinary and necessary" standard trips up so many small business owners. I've seen people try to write off everything from general college degrees to language classes that weren't relevant to their actual business.

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Great discussion everyone! As someone who's been through this exact situation, I want to emphasize the importance of documentation if you do decide to deduct any education expenses. The IRS will want to see a clear business purpose for each course or program. I keep a detailed log showing how each class directly relates to my current business operations - not just vague connections, but specific skills I'm using in my work. For example, if I take a project management course, I document which client projects I'm applying those skills to and how it's improving my business performance. Also worth noting - even if some courses qualify as business deductions, you still need to be careful about how you categorize them. The IRS distinguishes between education that maintains/improves current skills versus education that qualifies you for a new trade. Make sure you're crystal clear about which category your expenses fall into before claiming any deductions.

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NeonNebula

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This documentation approach is exactly what I needed to hear! I've been keeping pretty loose records, but your specific example about the project management course really shows how detailed I need to be. Do you have any recommendations for how to structure this documentation? Like should I keep a spreadsheet tracking each course, the business justification, and specific examples of how I'm applying the skills? I want to make sure I'm prepared if the IRS ever questions these deductions.

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Omar Zaki

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Quick question for anyone who's done this before - does the 1099-C amount affect the calculation of estate taxes at all? My grandma's estate has a similar situation with almost $28,000 in canceled debt.

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Generally speaking, canceled debt that's excluded from income (like debt canceled due to death) doesn't affect the estate tax calculation directly. Estate taxes are based on the value of assets transferred, not on the income of the estate. However, having less debt generally means more net assets in the estate, which could potentially increase the estate tax if the estate is large enough to be taxable (over $12.92 million for 2025). For most people, this won't be an issue since their estates fall well below the federal threshold, though some states have lower thresholds for state estate taxes.

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Arnav Bengali

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I went through almost the exact same situation last year when my father-in-law passed away. We received two 1099-C forms after his death - one for about $12,000 and another for $7,500. It was really confusing at first because we didn't know if we needed to include this as income on our personal taxes or handle it through the estate. What we learned is that you definitely want to check the "reason codes" on each 1099-C form. If they have Code D (death of debtor), then the canceled debt isn't taxable income to the estate. But you still need to report it on Form 1041 and file Form 982 to show the exclusion. The tricky part was figuring out the timeline - one of the debts was actually settled before he passed away due to financial hardship, so that one was potentially taxable to the estate. We ended up having to dig through his records to understand exactly when each debt was canceled and why. My advice would be to gather all the documentation you can about when and why the debt was canceled, then either work with a tax professional who handles estates or use one of the tools others mentioned to make sure you're reporting everything correctly. The IRS will definitely be expecting to see that 1099-C addressed somewhere in your filing.

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Sofia Gomez

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This is really helpful - thank you for sharing your experience! The timeline issue you mentioned is something I hadn't considered. We found the 1099-C in her paperwork but I'm not 100% sure exactly when the debt was actually canceled versus when the form was issued. Do you remember how you were able to determine the exact cancellation dates? Did you have to contact the creditors directly, or were you able to figure it out from the documentation your father-in-law had? I'm wondering if I need to do some detective work to make sure we're handling this correctly.

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We had to do a bit of detective work, but it was manageable. First, we looked at the 1099-C form itself - Box 2 shows the date the debt was canceled, which is different from when the form was issued or mailed. That's the key date you need. For the debt that was settled before his death, we found correspondence in his files from the creditor confirming the settlement agreement and the date it was finalized. For the other debt, we actually called the creditor's customer service line and explained we were handling the estate - they were able to confirm that the debt was written off specifically because of his death and gave us the exact date. If you can't find documentation in her papers, I'd recommend calling the creditor that issued the 1099-C. Have her death certificate handy and explain you're the executor handling the estate. Most creditors are pretty helpful in these situations and can tell you exactly when and why the debt was canceled. The key is making sure you can prove whether it happened before or after death, since that determines the tax treatment.

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Carmen Sanchez

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Starting to feel like we're all just 🎰 gambling with these tax companies frfr

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Andre Dupont

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no cap πŸ’€

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Liam O'Donnell

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Been waiting 5 days for mine too! Called JH customer service and they said there's a backlog due to IRS system updates. Rep told me to expect it by end of week. Hang in there - at least we're not alone in this! 🀞

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That's actually reassuring to hear! I was starting to think something was wrong with my application. Did they give you any tracking info or just said to wait it out?

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Zara Khan

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A bit off-topic, but for future reference - if you invest through certain EU brokers that have proper tax treaty implementation processes, they'll automatically withhold at the correct treaty rate (15% for Portugal) if you have your W-8BEN on file. I switched to IBKR specifically for this reason after having the exact same problem with my previous broker. Also, for Portuguese tax filing - make sure to include the foreign income in Anexo J of your IRS declaration. The Portuguese finanΓ§as can be very picky about how foreign tax credits are claimed!

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Luca Ferrari

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I've been looking into IBKR for investing in US stocks. Do they automatically apply the correct treaty rates for all countries? And do they provide all the documentation needed for tax time without having to make special requests?

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I faced this exact situation last year as a US tax professional helping international clients. Here's what I recommend: 1. **Start with your broker first** - Request Form 1042-S and any withholding statements they can provide. This is often sufficient for most tax authorities. 2. **If you need IRS documentation directly**, you have two main options: - File Form 1040NR (even if you don't owe additional tax) to create an official record, then request a tax transcript - Submit a written request to the IRS for a "Letter of Certification" showing taxes withheld on US-source income 3. **For the written request**, include: - Copy of your broker statements showing dividends and withholding - Letter explaining you need proof of US taxes paid for foreign tax credit in Portugal - Your contact information and Portuguese tax ID 4. **Mail to**: Internal Revenue Service, Austin Service Center, International Returns Section, 3651 S Interregional Hwy 35, Austin, TX 78741 The process typically takes 30-60 days, but this documentation should satisfy the Portuguese tax authority's requirements for your foreign tax credit claim. Make sure to keep copies of everything you submit!

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Nia Harris

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This is incredibly helpful! As someone new to international investing, I had no idea about Form 1040NR or the Letter of Certification option. Quick question - if I go with the written request route, do I need to include any specific forms or just the broker statements and explanation letter? Also, is there a particular format the letter should follow, or can it be a simple explanation of what I need and why? I'm in a similar situation with dividends from last year and want to make sure I get this right the first time rather than having to resubmit.

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Paolo Conti

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Don't forget that the documentation matters as much as the classification! Regardless of whether you claim 50% or 100%, always record: 1. Who attended 2. Business purpose discussed 3. Date and location 4. Cost amount I learned this the hard way when I got a notice from the IRS questioning my meal deductions. Having a calendar invite showing "Board Meeting with Joe" wasn't enough. Now I take notes during meals and snap a pic of the receipt with my notes.

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Amina Sow

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Does anyone use an app for tracking this? Writing notes on receipts seems so 1990s lol. There's gotta be a better way!

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Sophia Miller

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@Amina Sow I use Expensify for tracking meal expenses and it s'been a game changer! You can snap photos of receipts, add voice notes about the business purpose right after the meal, and it automatically pulls location data. Plus it integrates with most accounting software. The voice-to-text feature is perfect for quickly recording discussed "Q2 marketing strategy with board member Sarah while" it s'fresh in your mind. Way more efficient than handwritten notes and creates a digital paper trail that s'IRS-friendly.

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Great question! As someone who's dealt with this exact scenario, the key distinction is employment status, not board membership. Board members who aren't on your W-2 payroll are generally limited to the 50% deduction, even if they're shareholders. However, there are a few nuances worth considering: 1. **Timing matters**: If the meal occurs during an official board meeting where you're providing food as part of the meeting (similar to providing refreshments), this could potentially be treated differently than a casual business lunch. 2. **Documentation is critical**: Keep detailed records showing the business purpose, attendees, topics discussed, and how it relates to your S-Corp operations. This becomes especially important if the IRS questions your deductions. 3. **Consider the bigger picture**: While you might be limited to 50% on these specific meals, make sure you're capturing all legitimate business meal expenses throughout the year - they add up quickly. One tip: If your board meetings involve multiple people (other board members, key employees), the dynamics of the deduction might change. But for one-on-one advisory meals with non-employee board members, 50% is typically the safe approach. Always consult with your tax professional for your specific situation, but this framework should help you categorize these expenses appropriately.

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Gabriel Ruiz

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This is really helpful guidance! I'm curious about the "timing matters" point you mentioned regarding official board meetings. If I'm understanding correctly, would providing lunch during a formal quarterly board meeting be treated more favorably than taking a board member out to lunch to discuss the same topics? I'm wondering if the formal meeting structure itself changes the deduction rules, or if it's more about having proper documentation of the business purpose regardless of the setting.

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