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I'm thinking you might be running into the "testing period" requirement that goes along with the last month rule. Even though you were HSA-eligible all year, if you use the last month rule (basing contributions on your December status), you have to remain HSA-eligible through the end of the FOLLOWING year (12/31/2023 in your case). If you failed the testing period in 2023, you'd have to include the "excess" contributions in your income AND pay a 10% additional tax. Maybe your tax software is detecting that you didn't remain eligible through all of 2023?
That's an interesting point I hadn't considered! We did actually change insurance again in March 2023 when I got a new job with better coverage, but it's still an HDHP that's HSA-eligible. Would that still count as maintaining eligibility for the testing period, or does it have to be the exact same plan?
As long as your new coverage in 2023 still qualifies as an HDHP and you remained HSA-eligible, you should be fine for the testing period. It doesn't have to be the same exact plan - you just need to maintain HSA eligibility through December 31, 2023. If your new job's plan is HSA-eligible, you should be meeting the testing period requirements. Maybe double-check that the new plan truly meets all the HDHP requirements (minimum deductible, maximum out-of-pocket, etc.) to ensure it qualifies.
Just a practical tip that helped me with a similar issue - you might want to call your HSA providers directly. My husband and I ran into this exact problem, and our HSA bank had a dedicated tax specialist who explained that we needed to "recharacterize" some of the contributions between our accounts to avoid the penalty. They were able to do this even after the tax year had ended as long as it was before the tax filing deadline. They literally moved some money from my HSA to my husband's HSA and updated the contribution forms. Super easy fix that the tax software couldn't figure out!
Does this actually work? I thought once the money was in your HSA, you couldn't move it to someone else's account, even your spouse's. Wouldn't that count as a distribution and then a new contribution?
You're absolutely right to question this - you actually CAN'T directly transfer money between spouses' HSAs. What the HSA provider likely helped with was a "recharacterization" of excess contributions, which is different from a transfer. Here's how it works: If you over-contributed to your HSA, you can remove the excess contribution plus any earnings before the tax filing deadline and treat it as if it was never contributed. Then your spouse could make a new contribution to their HSA (assuming they haven't maxed out their limit). So it's not actually moving money between accounts - it's removing an excess contribution from one account and making a fresh contribution to the other. The net effect looks like a transfer, but technically it's two separate transactions that keep everything IRS-compliant.
One thing no one mentions about these energy tax credits - make sure you keep EVERY piece of documentation! I got audited last year specifically about an energy credit I claimed. Had to provide the manufacturer's certification statement, detailed receipt showing itemized costs (not just the total), and proof the installation met local building code requirements. The credit is great, but be prepared for the possibility that the IRS might want proof that your heat pump installation legitimately qualified. Take pictures during installation too if you can.
Did you use a tax pro to help with the audit or did you handle it yourself? I'm nervous about claiming these credits because I don't want to trigger extra IRS attention.
I handled it myself since I had all the documentation ready. The key was having the manufacturer's certification statement showing the heat pump met the efficiency requirements and the itemized receipt from my contractor. If you're worried, I'd recommend creating a folder (physical or digital) specifically for your energy credit documentation. Include the product details with efficiency ratings, contractor certification, receipt, and maybe even photos of the installed unit with its model number visible. With everything properly documented, it was actually a straightforward process to respond to the audit request.
Another thing to watch out for is the annual limits on these credits. For the home energy improvements (like heat pumps), you're looking at a $2,000 annual limit for the heat pump itself. If you're doing other energy improvements in the same year (like insulation, windows, etc), those have separate limits. You might want to consider splitting installations across tax years if you're doing multiple improvements to maximize your credits. I did my heat pump last year and I'm doing my windows this year to get the most out of it.
Are you sure about splitting across years being better? I thought there was a lifetime limit to these credits, not just annual.
The Inflation Reduction Act actually removed the lifetime limits that existed under the old energy credit system! Under the current rules, the $2,000 annual limit for heat pumps resets each year, so you could theoretically claim it multiple times if you install qualifying equipment in different years. However, you're right to think about timing strategically. If you're doing multiple improvements, you want to make sure you can use all the credits. Since these are non-refundable credits, you need enough tax liability each year to absorb them. Vincent's approach of spreading installations across years makes sense if your annual tax liability is limited. For most people though, if you have sufficient tax liability, there's no advantage to waiting - you might as well get the improvements done and claim the credits as soon as possible.
Uhh people are making this way too complicated. Just look at your W-2 form box 1 for wages. That's what most financial aid forms mean by gross income. If you have multiple W-2s just add them up. If you don't have W-2 income then that's a different story.
That's actually not correct for everyone. W-2 box 1 only shows wages from employment, not all sources of income. If someone has self-employment income, rental income, investment dividends, etc., those aren't on the W-2. Line 9 on the 1040 includes ALL income sources combined, which is what true "gross income" means.
I went through this exact same confusion last year! For financial aid applications, you definitely want to be super careful about which income figure you're using. I found it helpful to actually call the financial aid office at my daughter's college to confirm exactly what they meant by "gross income" because different schools sometimes interpret this differently. In my case, they confirmed they wanted the total income from line 9 of the 1040, not just W-2 wages, since that captures all income sources. And yes, dividing by 12 for the monthly amount is the standard approach. One tip that saved me: I kept a copy of the specific line numbers I used for each application in a spreadsheet, because I had to fill out multiple FAFSA renewals and scholarship applications over the years and it was easy to forget which numbers I'd used previously. Consistency is key! Don't feel bad about finding tax forms confusing - they really are like hieroglyphics sometimes! You're asking the right questions.
One thing nobody's mentioned yet - look into Section 195 startup expenses. You can deduct up to $5,000 in startup costs in your first year of business, with amounts over that deducted over 15 years. This includes things like market research, training courses, equipment, etc. that you purchase BEFORE your business officially begins operations. The key is proving WHEN your business actually started operating. If you can show that you were in the startup phase (planning, researching, buying equipment) before your actual travel, and then the travel is when you "opened your doors for business" by publishing content, that might help with some of those initial expenses.
That's super helpful! So would you recommend we officially form the LLC before purchasing any equipment or the course? Or does it matter as long as we can show these were legitimate startup expenses? Also, what's the best way to document the transition from "startup phase" to "operating business"?
You don't necessarily need to form an LLC first - the IRS recognizes businesses regardless of formal structure. What matters is being able to show these were legitimate business startup expenses with a clear profit motive. Keep all receipts and document why each expense was necessary for your business plan. For documenting the transition from startup to operating business, the clearest indicator is when you begin offering your product/service to the public. For a blog, this would typically be when you launch your website and begin publishing content. Keep evidence of your launch date - screenshots of your first posts, analytics showing when traffic began, social media announcements, etc. A formal business plan with timeline goals can also help establish this transition point and demonstrate your serious profit intent to the IRS.
Something else to consider - you mentioned your trip is 4-6 months long. The IRS has specific rules about deducting expenses for travel away from your "tax home" that lasts longer than a year (they generally don't allow it), but shorter trips can qualify if they meet certain criteria. Look into the "temporary vs. indefinite" assignment rules. Since your trip is under a year, it could qualify as temporary, which is more favorable for deductions. BUT you have to demonstrate a clear business purpose. The fact that you're also generating income from car rentals and credit card tradelines during this time actually helps your case that this is a legitimate business endeavor and not just a vacation.
This is good info. I used to work for a tax prep company and we'd always tell clients that mixed-purpose travel is a red flag for audits. The IRS is very skeptical of people trying to write off vacations as business trips.
@Kyle Wallace is absolutely right about the audit risk. I ve'seen the IRS challenge travel deductions aggressively, especially for new businesses "that" look like extended vacations. The key is having bulletproof documentation from day one - detailed business activity logs, content creation schedules, revenue generation attempts, and clear separation between business and personal activities. Even if you meet all the technical requirements, be prepared that this type of mixed-use travel often triggers closer scrutiny. Make sure your records can withstand an audit because the IRS will assume it s'primarily personal until you prove otherwise.
Emma Johnson
Has anyone formed an LLC in New Mexico? I've heard good things about their privacy laws and low fees, which seem important for expats.
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Liam Brown
โขI formed my LLC in New Mexico while living in Thailand. The privacy is good (similar to Wyoming), and annual fees are low ($0 annual report fee). The problem came with banking - many banks weren't familiar with New Mexico LLCs and their privacy features, which made opening accounts harder. I eventually switched to Wyoming because it had better name recognition with financial institutions. If banking isn't a concern though, New Mexico is solid.
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KhalilStar
As someone who went through this exact process two years ago while living in Portugal, I'd strongly recommend Wyoming for your situation. The combination of strong privacy protections, low annual fees ($60), and no state income tax makes it ideal for expats running online businesses. A few practical tips from my experience: 1. Don't worry about matching your driver's license state - choose based on business benefits, not past connections 2. Use Northwest Registered Agent or similar for your registered agent service - they're reliable and expat-friendly 3. For banking, I had success with Relay Financial and Mercury - both are online-first and work well with foreign addresses 4. Keep detailed records of your foreign residency (lease agreements, utility bills, etc.) as this will be important for tax purposes One thing to consider: since you're serving US clients, make sure you understand the tax implications. Even with a Wyoming LLC, you'll still need to file US federal taxes as a citizen, and depending on your income level, you might benefit from the Foreign Earned Income Exclusion. The key is getting everything set up properly from the start - it's much easier than trying to fix issues later when you're dealing with international time zones and communication barriers.
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