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I'm also an IC and here's what my accountant told me: save receipts for coffee when you're meeting with clients or potential clients, as that can sometimes be 50% deductible as a business meal expense. But your daily coffee just to keep yourself going? Nope, that's considered a personal expense like commuting costs or regular meals.
Does it matter what type of independent contractor you are? Like would it be different for a writer vs a plumber vs a consultant?
The profession doesn't significantly change the basic rules, but it might affect what's considered "ordinary and necessary" for your specific business. For example, a consultant who regularly meets clients at coffee shops might have more legitimate business coffee expenses than a plumber who works primarily at client homes. The key is whether the expense is directly related to your business operations, not just something you consume while working. This applies across different types of independent contractors, though the specific expenses that qualify as "ordinary and necessary" might vary by industry.
Ive been an IC for 15 years and the rule ive always followed is: if its something you would buy anyway (food, coffee, etc) its not deductible. if its something you ONLY buy because of work, it probably is deductible. So your personal coffee is definitley not deductible but i do deduct coffee/snacks I buy for clients during meetings.
That's actually a really good rule of thumb! Makes it much simpler to understand than some of the complex explanations I've seen.
Have you checked the "Where's My Amended Return" tool on the IRS website? It's separate from the regular refund status checker. It takes about 3 weeks for amendments to show up there after you submit them. Also, if your disability payments were from a private insurer and you paid the premiums yourself with after-tax money, those benefits should be TAX-FREE. That could explain the huge discrepancy you're seeing.
I tried that tool but it shows "no information available" for my amended return. It's been about 5 weeks now since I submitted the second amendment. I'm almost certain I paid those premiums with after-tax money when I was working, but I don't have any documentation from that far back to prove it. Is there any way to verify this? My former employer's HR department is basically impossible to reach.
The "no information available" message is frustratingly common with amended returns. The IRS systems for amendments are notoriously slow to update. As for verifying your premium payments, you have a few options. First, check your last paystub of each year when you were working - it should show year-to-date deductions. Look for "Post-tax deductions" or something similar that might list disability insurance. Alternatively, contact the insurance company directly rather than your former employer. They should have records showing whether the policy was employer-paid or employee-paid. Ask them for a "premium payment verification letter" - they're used to providing these for tax purposes.
Quick tip from a former tax preparer: Make sure you're reporting your SSDI and private disability correctly on separate lines. SSDI goes on one line of your tax return and private disability insurance payments go elsewhere depending on taxability. Also, amendments take FOREVER right now - the IRS is still processing some from 2021! One trick is to call early morning (right when they open) or try the "local taxpayer advocate" office in your area. They can often access more detailed information than what shows online.
The "call right when they open" trick hasn't worked for me in years. I've tried calling at 7:01am and still get the "due to high call volume" message. The IRS phone system is completely broken.
Based on your age (under 18), I think you should be extra careful here. The fact that you're a sole proprietor at 17 is great, but it also raises some potential complications. Since you're a minor, the way your business income and deductions are reported might be affected by your parents' tax situation. In some cases, what's called the "Kiddie Tax" could apply to your business income. Have you talked with your parents about how they're handling your business income on their tax returns? Before making any major purchases with tax implications, that's an important conversation to have.
I actually haven't discussed this with my parents in detail yet. They let me run my business independently, but you make a good point about the tax implications. My business made about $22,000 last year, and I was planning to file my own return. What's this "Kiddie Tax" you mentioned? Does it mean I can't take the same deductions as adult business owners?
The Kiddie Tax applies to unearned income (like investment income) above certain thresholds for dependents under 19 (or 24 for full-time students). Business income is generally considered earned income, so your business profits would typically not be subject to Kiddie Tax rules. However, since you're a minor, there are still considerations about whether you file your own return or are claimed as a dependent on your parents' return. With $22,000 in business income, you would need to file your own return for that income, but your parents might still claim you as a dependent if they provide more than half of your support.
Don't forget to look into mileage tracking apps! I made the mistake of not tracking my miles properly when I started my business and lost out on thousands in deductions. Even though you're using the car less than 50% for business, every business mile counts. You can either take the standard mileage rate (65.5 cents per mile in 2023) OR actual expenses including depreciation - but not both. For someone your age just starting out, I actually recommend the standard mileage method. It's simpler and often works out better for smaller vehicles with good fuel economy. Plus, you avoid all the recapture headaches if you sell the car later.
Which mileage app do you recommend? I tried one last year but kept forgetting to use it.
An important distinction that hasn't been mentioned yet - there's a difference between "Beneficial Owners" and "Company Applicants" on the BOI report. If your subsidiary LLC was formed after January 1, 2024, you'll need to list both beneficial owners AND company applicants. If formed before that date, you only need to list beneficial owners. Also, don't forget that some entities are exempt from BOI reporting altogether. If your partnership qualifies as a "large operating company" (over 20 full-time employees and $5M+ in gross receipts), then the subsidiary might be exempt too. Worth checking if you qualify.
Thanks for mentioning this! Our LLC was formed in 2022, so sounds like we only need to worry about the beneficial owners part? And unfortunately we're nowhere near the exemption thresholds - small family business here.
That's correct. Since your LLC was formed before January 1, 2024, you only need to report the beneficial owners, not the company applicants. And regarding exemptions, yes, if you're a small family business you'll likely need to file. The exemptions mostly benefit larger companies or those already under heavy regulation (like publicly traded companies, banks, credit unions, etc.). Most small businesses will need to file BOI reports for each entity they own or control.
One thing to be careful about - if you're filing BOI reports for multiple related entities, make sure you're consistent in how you identify beneficial owners across all filings. FinCEN can compare these reports, and inconsistencies could trigger questions or audits. For example, if Partner X is listed as having substantial control of the partnership, but then isn't listed on the subsidiary LLC's report, that might raise flags. I recommend creating a chart showing all entities and beneficial owners before filing to ensure consistency.
Derek Olson
One thing nobody's mentioned - if you're married filing jointly, be aware that any disability back pay you receive could push you into a higher tax bracket if it comes as a lump sum. Happened to my sister last year and they weren't prepared for the tax hit.
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Kayla Morgan
ā¢That's a good point I hadn't considered. If my claim gets approved and I receive a large back payment, would we be better off filing separately in that year to avoid the higher bracket?
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Derek Olson
ā¢Filing separately usually doesn't help with this situation and often makes things worse. What you might want to look into is something called "income averaging" or the "lump-sum election method" specifically for certain types of back payments. Not all disability payments qualify for this treatment - it depends on what type of disability benefits you're receiving. Social Security disability payments have different rules than private disability insurance, for example. When you know what type of disability payment you'll be receiving, definitely consult with a tax professional who specializes in disability taxation to minimize the impact.
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Danielle Mays
Just FYI - my wife had to file for disability a few years back. You CANNOT be claimed as a dependent by your spouse, regardless of income. Spouses file either jointly or separately, but never as dependents. The only question is whether to file jointly or separately once you get your back pay. In our case, filing jointly was still better even with the lump sum payment.
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Roger Romero
ā¢This is correct. I'm a tax preparer and see this confusion often. Spouses are never dependents, period. The only question is joint vs separate filing.
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