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This is such a helpful thread! I've been making this exact mistake for the past two quarters. I run a small landscaping business and our pay periods often cross month boundaries, so I was reporting everything based on when the work was done rather than when paychecks were issued. After reading through all these responses, I realize I need to go back and file amended 941 forms for Q1 and Q2 this year. I had several March pay periods that got paid in April, and I incorrectly included those wages on my Q1 filing instead of Q2. One question though - when I file the amended returns, do I need to also adjust my federal tax deposits? I've been making deposits based on the incorrect quarterly allocations, so I'm wondering if that creates additional complications with the IRS.
Yes, you'll likely need to adjust your federal tax deposits when you file amended 941 forms. The IRS expects deposits to be made based on when wages are actually paid, not when the work was performed. Since you were making deposits based on the incorrect quarterly allocations, you might have under-deposited for Q2 and over-deposited for Q1. When you file the amended returns, the IRS will recalculate your deposit schedule and may assess penalties if the timing was significantly off. I'd recommend calling the IRS directly (or using one of those services like Claimyr that others mentioned) to discuss your specific situation before filing the amendments. They can often waive penalties if you proactively correct the error and explain it was due to misunderstanding the reporting rules rather than intentional non-compliance.
I went through this exact same confusion when I first started handling payroll for our company. The key thing that helped me remember the rule is this: the IRS wants to match your 941 quarterly reports with your actual federal tax deposits, and deposits are based on when you pay employees, not when they earn the wages. So if you have a March pay period but the actual payday is in April, that's when you'd make your federal tax deposit (within the required timeframe after the April pay date), and that's also when it should appear on your 941. This also makes year-end reconciliation much easier because your quarterly 941 totals will match up properly with your W-2 forms, which are also based on payment dates rather than work periods. One tip: keep good records of your pay periods vs. pay dates, especially around quarter boundaries. It'll save you headaches if you ever need to explain the timing to the IRS or your accountant during tax season.
This is really helpful advice! I'm new to handling payroll and have been overthinking this whole process. Your point about matching 941 reports with federal tax deposits makes so much sense - I was getting confused trying to track work periods separately from payment dates. Quick question though - when you mention keeping records of pay periods vs pay dates around quarter boundaries, what's the best way to organize that? Should I be creating some kind of spreadsheet or is there a simpler system you'd recommend for a small business? I want to make sure I don't run into the same issues that @QuantumQuasar mentioned about needing to file amended returns.
One important thing no one mentioned - once you get your ITIN, you should also fill out a W-8BEN form to give to TikTok. This establishes your status as a foreign person and may reduce the withholding tax rate depending on tax treaties between the US and Australia. Without a W-8BEN, TikTok will likely withhold 30% of your earnings for US taxes. With the form (and depending on the Australia-US tax treaty), you might qualify for a lower rate like 10-15%.
Thanks for mentioning this! Do I complete the W-8BEN before or after I get the ITIN? And will TikTok still pay me something while I'm waiting for my ITIN to be processed or will they hold everything?
You'll complete the W-8BEN after you receive your ITIN, as you'll need to include the ITIN on the form. Most platforms like TikTok will still pay you while your ITIN application is processing, but they'll withhold the full 30% tax rate until you provide both your ITIN and W-8BEN. Once you submit those documents, any future payments will use the treaty rate, but they typically won't refund the difference on past payments - you'd need to claim that when you file a US tax return (Form 1040NR).
As someone who went through this exact process for my YouTube channel earnings, I can confirm that getting an ITIN as a non-US creator is definitely doable but requires patience and attention to detail. A few additional tips based on my experience: 1. **Start early** - The 7-11 week processing time is real, and it can be longer during peak tax season (January-April). Since you're already accepted into TikTok's program, apply ASAP. 2. **Document everything** - Keep copies of everything you submit. I had to follow up on my application status and having reference numbers and copies made that much easier. 3. **Double-check your W-7** - Small mistakes can cause rejections and months of delays. Pay special attention to the reason codes and make sure your supporting documents exactly match what's required for your situation. 4. **Consider the tax implications** - Once you have your ITIN and start earning, you'll likely need to file annual US tax returns (Form 1040NR) to claim any treaty benefits or refunds from overwithholding. The good news is that once you have your ITIN, it's valid indefinitely as long as you use it on a tax return at least once every three years. So this is a one-time hassle that will serve you for your entire creator career!
This is incredibly helpful! I'm in a similar situation with a different platform and have been procrastinating on the ITIN application because it seemed so overwhelming. Your point about starting early really hits home - I keep telling myself I'll "get to it next week" but those 7-11 weeks are going to fly by. Quick question about the document copies - do you mean keeping copies of what you send to the IRS, or also getting copies of your original documents before sending them? I'm terrified of mailing my passport and having it get lost in the system.
I actually went through something very similar with my old Twitch affiliate account! Had about $35 sitting there that I couldn't access because I stopped streaming and never hit the $100 payout minimum. When I got the 1099, I was so confused because I literally never received any money. After doing some research, I learned that platforms like YouTube, Twitch, etc. are required to report earnings once they reach certain thresholds (usually $600+ total), even if they haven't paid you yet due to their internal payout minimums. It's frustrating because you're paying taxes on money you may never see, but legally you do have to report it. The silver lining is that if you ever do reactivate your channel and reach the payout threshold, that $24 is already "tax-paid" so you won't owe anything additional on it when you finally receive it. Still annoying though - wish these platforms would just pay out everything when accounts go inactive!
This is exactly what happened to me! I had a small podcast that was monetized through a similar platform and ended up with like $47 stuck in limbo when I stopped producing content. Got the 1099 and was so confused at first. It really does feel unfair that these platforms can essentially force you to pay taxes on money you'll probably never see, especially when their payout thresholds are so high relative to what small creators typically earn. I wish there was some kind of regulation requiring them to either pay out all balances when accounts go inactive for more than a year, or at least not report amounts under the payout threshold to the IRS. But yeah, you're absolutely right about the "tax-paid" aspect - at least if we ever do go back to creating content and hit those thresholds, we won't get double-taxed on the old earnings.
This is such a common frustration for small creators! I had a similar situation with my old blog's ad revenue - ended up with about $40 stuck in an ad network that I'll never be able to access since I took the blog down years ago. The key thing to remember is that even though it feels unfair, the IRS treats this as "constructively received" income since it was credited to your account, regardless of payout thresholds. You're legally required to report it on your tax return. One thing that might help for the future - some creators I know will occasionally post a simple video or reactivate their channels just to try to reach those payout thresholds before completely abandoning them. Not always practical, but it's an option if you have multiple small balances adding up across different platforms. For your current situation with the $24, definitely report it. The good news is that when dealing with such small amounts, any tax owed will be minimal, and as others mentioned, if you ever do reactivate and get paid, you won't owe taxes on that portion again.
Quick question - I accidentally stapled my federal return in both the top-left AND top-right corners. Should I remove one of the staples or just leave it? I'm worried about tearing the paper if I try to remove a staple...
I'd carefully remove the top-right staple. Two staples can cause issues with the automatic processing equipment. If you're worried about tearing, use a proper staple remover (the claw type works best) rather than trying to pry it out. Be extra careful not to tear anywhere near the barcode areas or the top third of the first page, as those are critical for processing. If you do create a small tear, you can use clear tape on the back side only - never tape over any printed information on the front.
As someone who's been filing paper returns for over a decade, I can confirm that the single staple method is definitely the way to go. I learned this the hard way after having a return delayed because I used multiple staples and paper clips. One thing I'd add to the great advice already given - make sure you're using a standard office staple, not those heavy-duty staples or colored ones. The processing equipment is calibrated for regular staples, and anything else can cause jams. Also, when you staple, make sure the staple goes through cleanly and the legs are flat against the back. If it's a partial staple or the legs are bent weird, it can catch on the processing equipment. For state returns, I've found some states have slightly different preferences, so it's worth checking your state's specific instructions. But the general rule of one staple, top-left corner works for most. And definitely agree on the certified mail recommendation - I've used it for years and it's saved me twice when returns got lost in transit.
This is really helpful advice! I'm new to filing paper returns and had no idea about the staple type mattering. Quick question - when you mention checking state-specific instructions, where's the best place to find those? I've been looking at my state's tax website but the filing instructions seem pretty generic. Also, is certified mail worth the extra cost if I'm not expecting a refund (I owe a small amount)?
Ellie Lopez
This has been such a helpful discussion! As someone who just went through this process myself, I wanted to add one more consideration that might save others some headaches. Make sure to check your state's tax treatment too, not just federal. Some states don't conform to Section 179 or have lower limits, so you might end up with different depreciation schedules for state vs federal taxes. In my state, I could take the full Section 179 deduction federally but had to depreciate it over several years for state purposes, which created a timing difference I had to track. Also, if you're considering that concrete pad or foundation work, be aware that permanently affixed improvements might be treated differently than the portable shed itself. The IRS sometimes views foundation work as a land improvement with a longer depreciation period. I ended up keeping the shed on gravel pads specifically to maintain its "portable" status. The financing discussion above is spot-on though - I wish I had considered that option instead of paying cash. Would have freed up working capital for other business needs while still getting the tax benefits.
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Micah Franklin
β’This is exactly the kind of detail I needed to hear! I'm just starting my small business and definitely don't want to create unnecessary complications between federal and state taxes. I'm in Texas so no state income tax to worry about, but your point about the foundation is really important. I was actually planning to pour a concrete slab because I thought it would be more professional looking, but if keeping it "portable" on gravel or concrete pads maintains better tax treatment, that seems like the smarter move. Plus it would be way cheaper and I could set it up myself. The financing option is really making me reconsider my approach too. I was so focused on avoiding debt that I didn't think about the opportunity cost of tying up that much cash. Sounds like there are a lot more strategic considerations here than I initially realized. Thanks for sharing your experience!
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Carmen Flores
As someone who's been running a small business for about 5 years now, I want to echo what others have said about keeping detailed records of everything - not just the shed purchase but all the ancillary costs too. I learned this the hard way when I bought equipment early on and didn't track delivery fees, setup costs, etc. One thing I'd add that hasn't been mentioned much is timing. If you're planning this purchase for tax planning purposes, remember that for Section 179, the asset generally needs to be "placed in service" (ready for use in your business) by December 31st to qualify for that tax year's deduction. So if you're buying late in the year, factor in delivery time and setup. Also, since you mentioned this is for inventory and equipment storage, make sure you're not mixing personal items in there later. The IRS can be pretty strict about business use percentages, and having your lawn mower next to your business inventory could complicate things if you ever get audited. I keep a simple log of what's stored in my business structures just to maintain clear documentation of business vs personal use. The advice about those online tools and services for reaching the IRS seems solid - I might have to try that myself next time I need clarification on something!
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CosmicCruiser
β’Great advice about the timing and record-keeping! I'm just getting started with my first business and honestly hadn't thought about keeping a log of what's stored in the shed. That's such a simple but smart way to protect yourself if questions come up later. Your point about the December 31st deadline is really important too - I was thinking about making this purchase in early December, so I need to make sure I factor in delivery and setup time. Would hate to miss out on this year's deduction because of poor timing! One question - when you mention "placed in service," does that mean the shed just needs to be delivered and set up, or does it actually need to have business inventory/equipment stored in it by year end? I'm wondering if I could take delivery in late December but not move everything in until January.
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Zoe Papanikolaou
β’Placed in" service generally means the asset is ready and available for use in your business, not that it actually has to contain inventory by December 31st. So if the shed is delivered, assembled, and ready to store your business items by year-end, it should qualify for Section 179 even if you'don t physically move everything in until January. The key test is whether the asset is in a condition and state of readiness to be used for its intended business purpose. A fully assembled, empty shed'that s ready to store business inventory would typically meet this requirement. Just make sure you have documentation showing the delivery and setup were completed in the tax year you want to claim the deduction. That said,'I d recommend having at least some business items in there before year-end if possible - it helps demonstrate actual business use and strengthens your position if any questions come up. Even moving a few boxes of inventory or some business equipment in there would show clear business intent anduse.
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