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Ask the community...

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Ella Russell

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Does anyone know how vehicle deductions work for rideshare drivers? I drive for Uber part-time and I'm not sure if I should be tracking actual expenses or just doing the standard mileage rate.

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Standard mileage is usually better and WAY easier to track. For 2023 it's 65.5 cents per mile. Just keep a detailed log of all your business miles (dates, starting/ending odometer, purpose). Remember you can only count miles with passengers or while driving to pick them up, not your regular commute to your starting location.

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Natalie Khan

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Great question! As someone who's navigated sole proprietor deductions for a few years now, here are some often-overlooked write-offs that could save you money: **Professional development**: Courses, certifications, conferences, and books related to your business are fully deductible. This includes online courses that improve your skills. **Bank fees**: Monthly business account fees, transaction fees, and credit card processing fees add up but are often forgotten. **Communications**: Your business phone line, internet service (business portion), and even your cell phone if you use it for business calls. **Subscriptions**: Business software, industry publications, professional memberships, and even some streaming services if you use them for business research. **Travel expenses**: Not just airfare and hotels, but also parking, tolls, tips, and 50% of meals while traveling for business. One thing to be careful about - make sure you can clearly demonstrate business purpose for any deduction. The IRS looks for expenses that are "ordinary and necessary" for your specific type of business. Keep detailed records and receipts for everything, especially for mixed-use items like your computer or vehicle. Also consider setting up a separate business bank account if you haven't already - it makes tracking expenses much cleaner come tax time!

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Jean Claude

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This is such a comprehensive list - thank you! I had no idea professional development courses were fully deductible. I've been paying for online marketing courses out of pocket without claiming them. Quick question about the communications deduction - if I use my personal cell phone for both business and personal calls, how do I determine what percentage is business use? Do I need to track every single call, or is there a simpler way to calculate this? I probably use it about 60% for business but I'm not sure how to document that properly.

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Just wanted to add another perspective on this since I handle payroll for several small businesses. The confusion often comes from thinking about cash flow vs. tax treatment. From a cash flow perspective, you're only "out of pocket" for your 50% contribution. But from a tax perspective, you're paying the insurance company 100% of the premium and that's your deductible business expense. The employee's pretax contribution isn't really "their money" in the traditional sense - it's a reduction in the wages you would otherwise pay them. So you're essentially paying them $500 less in taxable wages each month and using that $500 toward their health insurance instead. The total amount you're paying to the insurance company ($1000) is still a legitimate business expense regardless of how it's funded. This is actually one of the most tax-efficient ways to provide employee benefits because both you and your employees save on taxes. You get the full business deduction, and they avoid paying income and payroll taxes on their contribution portion. Win-win!

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Anna Xian

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This is such a helpful way to think about it! I never really understood the difference between cash flow impact and tax treatment before. Your explanation about the employee contribution being a "reduction in wages you would otherwise pay them" really clicked for me. So essentially, instead of paying them $3000 in taxable wages, I'm paying them $2500 in taxable wages plus $500 toward their health insurance. That makes the full $1000 premium a legitimate business expense since I'm the one ultimately responsible for the entire payment to the insurer. Thanks for breaking down the win-win aspect too - it really does seem like one of the few areas where both employer and employee come out ahead tax-wise!

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Aisha Rahman

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As someone who just went through setting up health insurance for my small marketing agency, I can confirm everything that's been said here is correct. The full premium amount is deductible as a business expense, even including the employee pretax portions. One thing I'd add is to make sure you're keeping really good records of all this. I set up separate accounting codes for my portion vs. employee contributions just to make it crystal clear during tax time. My bookkeeper recommended tracking the total premium payments to the insurance company in one account, and then showing the employee pretax deductions as a separate line item that offsets payroll expenses. Also, don't forget that if you're using payroll software like QuickBooks or ADP, most of them will automatically handle the pretax calculations and generate the right reports for your tax preparer. Just make sure the pretax deduction is set up correctly in the system from the start - much easier than trying to fix it retroactively! The tax savings really do add up. Between my business deduction and my employees saving on their income and payroll taxes, we're probably saving around $4,000 collectively per year compared to if everyone just bought individual policies. Definitely worth the administrative hassle!

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QuantumQueen

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This is really helpful advice about the record-keeping! I'm just starting to research health insurance options for my small consulting firm and the administrative side seems overwhelming. Can you share more details about how you set up those separate accounting codes? I use QuickBooks Online and want to make sure I structure this correctly from day one. Also, did you run into any issues with your payroll software calculating the pretax deductions accurately, or was it pretty straightforward once you had it configured? The $4,000 in collective savings you mentioned really drives home how valuable this benefit can be - definitely motivating me to move forward with offering coverage!

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Emma Davis

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Don't forget to look at your state tax situation too! Even if you don't need to file federal, some states have lower thresholds. I was in your same situation in GA and still had to file a state return.

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That's a good point. I worked in two different states last year because I did a summer internship, and it was so confusing figuring out how to handle state taxes.

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Since you're in South Carolina, you're actually in luck! SC has a pretty straightforward tax situation for students. You mentioned that SC state tax is listed on your paystubs but no amounts are being deducted - that's likely because SC has a standard deduction of $12,000 for single filers in 2025, so with your $11,500 income, you probably won't owe any SC state taxes. However, I'd still recommend filing both federal and state returns. For federal, you'll get back that $1,250 in withholding since you're under the filing threshold. For SC, even though you might not owe anything, filing ensures you get any state withholding back (if any was taken) and creates a record. One thing to watch out for - make sure your parents aren't planning to claim education credits based on your tuition expenses. If they are and their income is within the phase-out limits, that could affect whether it makes sense for you to remain a dependent. The coordination between your tax situation and theirs is worth discussing as a family to make sure everyone gets the maximum benefit.

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Yuki Tanaka

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This is really helpful information about SC taxes! I'm also a student in SC and was wondering about the state tax situation. One question though - you mentioned creating a record by filing state taxes even if you don't owe anything. Is there any downside to not filing state if you truly don't owe anything and no withholding was taken? I'm trying to keep things as simple as possible for my first time filing taxes.

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Just want to share from experience - my accountant says the simplest approach is to create a separate Schedule C for "Miscellaneous 1099 Work" where you can group all those small payments. Way easier than doing separate forms for tiny amounts. And yes, DEFINITELY track all expenses related to earning that income! Mileage to client sites, portion of internet/phone, software subscriptions, any equipment, etc. Those deductions can really add up.

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Does your accountant charge more for filing a Schedule C? Mine wants to add $75 to my filing fee for each one, which seems steep for reporting like $300 in extra income.

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You can generally combine similar types of freelance/consulting work on one Schedule C, but if they're completely different business activities, the IRS prefers separate Schedule Cs. For graphic design and handyman work, those would likely be considered different trades and should probably be on separate forms. However, if you're just doing occasional small jobs in related fields (like different types of design work), you can often group them under one general description like "Freelance Design Services." As for the $75 fee per Schedule C - that does seem high for small amounts of income! You might want to shop around or consider using tax software that handles Schedule C without extra fees. The actual tax form itself doesn't cost anything to file.

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I'm dealing with a very similar situation and wanted to add my perspective after going through this last year. I had about $3k in payments under $600 that I was debating whether to report. I ended up reporting everything, and honestly, it was the right call. Yes, it made my taxes slightly more complicated, but here's what I learned: 1. The peace of mind is worth it. No stress about potential issues down the road. 2. Business expense deductions actually made it worthwhile. I was able to deduct home office expenses, software subscriptions, and even some meals with clients that I hadn't been tracking before. 3. It established a proper paper trail. Now I have documented income history that's helpful for things like loan applications. The key is good record keeping. I use a simple spreadsheet to track all payments (even the tiny ones) and match them with related expenses. Makes tax time much smoother. For what it's worth, my CPA said she sees people get into trouble more often for NOT reporting small amounts than for over-reporting. The IRS appreciates honesty, even if it means more paperwork.

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Connor Byrne

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This is really helpful advice! I'm new to freelance work and have been stressing about this exact situation. Quick question - when you mention tracking meals with clients as deductible expenses, are there specific rules about what qualifies? I've had a few coffee meetings and one lunch meeting with potential clients, but I wasn't sure if those counted as legitimate business expenses since they were more exploratory conversations rather than actual work sessions. Also, do you have any recommendations for that spreadsheet setup? I'm pretty disorganized with my records right now and could use a good system to start tracking everything properly.

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Has anyone tried using the specific ID method for figuring out which shares you sold? I'm dealing with multiple purchases of the same stock over years and some sales are showing up as undetermined. My broker is telling me to use FIFO (first in, first out) but I think that's going to result in a higher tax bill.

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Kayla Morgan

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You can use specific ID, but only if you identified the specific shares to be sold at the time of the sale. If you didn't specify which shares you were selling when you made the transaction, then you're stuck with your broker's default method (usually FIFO). You can't retroactively choose specific identification after the fact.

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Yuki Sato

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This is exactly the situation I found myself in last tax season! What helped me was creating a detailed spreadsheet tracking all my transactions. For the undetermined term lots, I went back through old account statements and trade confirmations to establish purchase dates. One tip that saved me time: if you have dividend reinvestment records, those often contain the purchase dates for fractional shares that might be causing some of the "undetermined" classifications. Also, don't forget that for inherited securities, you get a stepped-up basis to the fair market value on the date of death, and the holding period is automatically considered long-term regardless of how long you actually held them. The key is being systematic about it. I used Form 8949 with the appropriate boxes checked (C for short-term noncovered, F for long-term noncovered) and made sure to include code "B" in column (f) to indicate the basis wasn't reported to the IRS. Keep all your documentation - the IRS may not have the broker's records, but they can still ask you to substantiate your positions.

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This spreadsheet approach is really smart! I'm dealing with a similar mess right now. Quick question - when you say "code B" in column (f), is that for ALL noncovered securities or just the ones where you had to estimate the basis? I have some noncovered lots where I do have the original purchase confirmations, so I know the exact basis and dates. Do those still get code B since the broker didn't report the basis to the IRS?

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