VT UCC search showing wrong debtor name - filing got rejected twice

This is so frustrating! I had the same thing happen with a Massachusetts entity last year. Why can't these state systems just standardize how they handle business name variations?

The inconsistency is maddening. I always keep screenshots of my search results now because the same query can return different formatting on different days.

I did check the original filing and it definitely shows 'ABC Manufacturing LLC' without the comma. But when I use that exact format, their system says no active filings found. When I add the comma, it finds the filing but shows it as already terminated (which it's not).

That sounds like a database sync issue. Their search index might be out of sync with the actual filing records. I'd call the UCC office directly at this point.

Never heard of Certana but that sounds incredibly useful. How does it work exactly? Do you just upload PDFs?

Yeah exactly - just upload your documents and it instantly compares debtor names, filing numbers, all the critical details. Super straightforward and catches things you'd never notice manually.

This could be exactly what I need. I'm clearly missing something in my manual comparison between the documents.

Tell me about it. I've been filing UCCs for 8 years and Vermont consistently ranks as my most problematic state. Their rejection notices are unhelpful too.

At least they send rejection notices. New Hampshire just lets filings sit in limbo for weeks.

Good catch! Let me check... yes, there was a UCC-3 amendment filed in 2022 when they added additional collateral. That amendment shows the debtor name WITH the comma. So which format should I use for the continuation?

Use the format from the most recent amendment. The UCC-3 amendment becomes the controlling document for debtor name format. That's probably why your original format isn't working.

This is exactly why I use document verification tools now. Too many moving parts to track manually, especially when amendments are involved.

Filing number search is definitely more accurate. I learned this the hard way after several rejected continuations.

Agreed on filing number search. Also, if you're doing a lot of Vermont filings, it's worth calling their UCC department. They're actually pretty helpful once you get through to someone who knows the system.

That makes sense. I'll use the amendment format. Really appreciate everyone's help - this thread probably saved me from another rejection.

Glad you got it sorted! Vermont's UCC system needs a complete overhaul but at least once you know the quirks you can work around them.

Another vote for document verification tools. The manual process is just too error-prone when you're dealing with multiple amendments and state-specific quirks.

I'm definitely going to look into this. Between Vermont's glitchy system and the pressure from lenders, I need all the help I can get.

Will do! Planning to file tomorrow using the debtor name format from the 2022 amendment. Keeping my fingers crossed.

Good luck! Vermont can be tricky but once you get the format right it usually goes through smoothly.

So true. I've been doing this for 15 years and I still run into new state-specific weirdness regularly.

The learning curve never ends. That's why forums like this are so valuable - shared knowledge from people who've been through the same headaches.

Absolutely. And why automated verification tools are becoming essential. Too many variables to track manually across all 50 states.