UCC 3 addendum form confusion - additional collateral schedules
Getting really frustrated with our state's UCC-3 amendment process. We need to add equipment collateral to an existing UCC-1 that only covered accounts receivable originally. The SOS website mentions a 'UCC 3 addendum form' for additional collateral schedules but I can't locate the actual addendum document anywhere in their forms library. Called the filing office twice and got different answers each time - one rep said use the standard UCC-3 amendment with attachment, another said there's a specific addendum form required for collateral additions. Has anyone successfully filed a UCC-3 with additional collateral using an addendum form? Really need to get this amendment filed before our loan closes next week.
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Mateo Hernandez
I think you might be overcomplicating this. Most states just use the standard UCC-3 amendment form and you attach additional pages for expanded collateral descriptions. Never heard of a separate 'addendum form' specifically.
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Nia Jackson
•That's what I initially thought too, but the SOS rep specifically mentioned an addendum form for collateral schedules. Maybe it's state-specific?
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CosmicCruiser
•Some states do have weird quirks with their amendment procedures. What state are you filing in?
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Aisha Khan
Been doing UCC filings for 15+ years. The terminology can be confusing but 'addendum' usually just refers to continuation sheets when your collateral description exceeds the space on the main UCC-3 form. Use box 5 on the UCC-3 to indicate you're adding collateral, then attach detailed descriptions on separate pages labeled as addendum or exhibit A.
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Ethan Taylor
•This makes sense. I've seen filers get confused by terminology and think they need special forms when they just need continuation pages.
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Nia Jackson
•Ok that's helpful context. So I should just use the standard UCC-3 and check the 'add collateral' box with attachment pages?
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Aisha Khan
•Exactly. Make sure your addendum pages are clearly labeled and reference the original filing number. Keep descriptions specific but not overly narrow.
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Yuki Ito
Had this exact same issue last month! Spent hours looking for some mysterious addendum form that doesn't exist. Finally just used regular UCC-3 with additional collateral descriptions attached. Filed electronically without any problems.
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Nia Jackson
•That's reassuring. Did you label the attachment pages in any specific way?
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Yuki Ito
•Just called them 'Addendum to UCC-3 Amendment' with the filing number at the top. Worked fine.
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Carmen Lopez
Before you file anything, might want to double-check your documentation consistency. I recently discovered Certana.ai's document verification tool that catches these kinds of issues. You can upload your original UCC-1 and proposed UCC-3 amendment to verify everything aligns properly - debtor names, filing numbers, collateral descriptions. Saved me from a rejected filing when it caught a slight debtor name variation I missed.
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Andre Dupont
•Interesting, never heard of automated UCC verification. How does that work exactly?
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Carmen Lopez
•You just upload PDFs of your documents and it cross-checks everything for consistency. Really helpful for catching name mismatches or filing number errors before submission.
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Nia Jackson
•That could be useful given the tight timeline. Don't want any rejections due to technicalities.
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QuantumQuasar
UGH the filing system is so confusing with all these different forms and requirements. Why can't they just make it straightforward?? I've been dealing with a similar collateral addition issue for weeks.
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Zoe Papanikolaou
•I feel your pain. The terminology is unnecessarily complex and varies by state.
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QuantumQuasar
•Right?! And the SOS reps give different answers every time you call. So frustrating.
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Jamal Wilson
Check your state's UCC division website for sample filings or instructions. Some states provide examples of properly completed amendment forms with addendum pages that show exactly how to format everything.
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Nia Jackson
•Good suggestion, I'll look for sample filings on their site.
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Mei Lin
•Also check if they have a help desk email. Sometimes written responses are more consistent than phone calls.
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Liam Fitzgerald
Just make sure your collateral descriptions are detailed enough but not overly restrictive. Seen amendments get rejected for vague descriptions like 'all equipment' without specifics.
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Nia Jackson
•We're adding specific manufacturing equipment with model numbers and serial numbers where available.
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Liam Fitzgerald
•Perfect, that level of detail should be fine for most filing offices.
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Amara Nnamani
•Serial numbers are great when you have them, but don't stress if some equipment doesn't have clear serials.
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Giovanni Mancini
If you're still unsure about the format, consider calling the filing office one more time and asking specifically about 'continuation sheets' for UCC-3 amendments rather than 'addendum forms.' The terminology might help get a clearer answer.
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Nia Jackson
•That's a good point about using their preferred terminology. Will try that approach.
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NebulaNinja
•Yeah, sometimes using the exact terms they use in their procedures manual gets better results.
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Fatima Al-Suwaidi
Whatever you do, don't wait until the last minute to file. Electronic systems can have unexpected delays or maintenance windows that could mess up your closing timeline.
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Nia Jackson
•Planning to file by Wednesday to have buffer time before Friday closing.
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Dylan Mitchell
•Smart move. I've seen deals almost fall through due to last-minute filing issues.
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Fatima Al-Suwaidi
•Exactly. Better to file early and amend if needed than miss the deadline.
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Sofia Morales
Update us when you get it filed! Always helpful to know what actually worked for future reference.
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Nia Jackson
•Will definitely report back once it's successfully filed. Thanks everyone for the advice!
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Dmitry Popov
•Yes please update! This thread will be helpful for others with similar questions.
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Ravi Gupta
I've dealt with this exact confusion before! The "addendum form" terminology is misleading - there's typically no separate form. What worked for me was using the standard UCC-3 amendment form, checking the box for "add collateral" in section 5, and then attaching continuation sheets labeled "Addendum A" or "Exhibit A" with the detailed equipment descriptions. Most states accept this format without issue. Just make sure to reference your original UCC-1 filing number on every page and keep your equipment descriptions specific enough to be enforceable but broad enough to cover variations in model numbers or replacements. Given your tight timeline, I'd recommend preparing the filing this way and submitting it rather than continuing to chase down a form that likely doesn't exist.
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Emily Nguyen-Smith
•This is really helpful advice! I'm dealing with a similar situation right now and was also getting confused by the "addendum" terminology. Your approach of using "Addendum A" or "Exhibit A" for the continuation sheets makes a lot of sense. Quick question - when you say "specific enough to be enforceable but broad enough to cover variations," do you have any examples of good language for manufacturing equipment descriptions? I want to make sure I strike the right balance.
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