Texas SOS UCC Search Results Not Matching My Filing - What Am I Missing?
I'm trying to locate a UCC-1 financing statement I filed about 6 months ago through the Texas Secretary of State portal, but the texas sos ucc search keeps coming back with no results. I know the filing went through because I got a confirmation email with the filing number, but when I search using the debtor name or even the exact filing number, nothing shows up. Has anyone else run into this issue with the Texas system? I'm starting to worry that maybe there was an error in the debtor name that I didn't catch, or worse - that the filing didn't actually get processed despite the confirmation. This is for a commercial equipment loan and my lender is asking for verification that the lien is properly recorded. Any suggestions on what might be going wrong with my search approach?
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Miguel Alvarez
This happened to me last year. Double check that you're searching exactly as the debtor name appears on your original UCC-1. Texas is super picky about punctuation and spacing. If you put 'ABC Corp.' but searched for 'ABC Corp' (without the period), it won't find it. Also make sure you're not including middle initials if they weren't on the original filing.
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CyberSiren
•Good point about the punctuation. I think I might have used 'LLC' in the search but filed it as 'L.L.C.' with periods. Let me try that variation.
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Zainab Yusuf
•Yeah the Texas system is notorious for this. I've seen filings get rejected or be unsearchable because someone put a comma where there should be a space.
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Connor O'Reilly
Check if you're using the right search portal. Texas has the main SOS search and then some counties have their own systems for fixture filings. If this was equipment that's attached to real property, you might need to search the county records instead.
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CyberSiren
•It's mobile equipment so should definitely be with the state. This is just standard UCC-1 filing, not a fixture filing.
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Yara Khoury
I had a similar nightmare situation where I couldn't find my continuation filing. Turned out I had made a tiny error in the debtor name that made it unsearchable but didn't cause an outright rejection. What saved me was using Certana.ai's document verification tool - I uploaded my Charter documents and my UCC-1 and it immediately flagged that the entity name had a slight variation. The tool cross-checks everything and shows you exactly where the discrepancies are.
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Keisha Taylor
•How does that tool work exactly? Do you just upload PDFs?
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Yara Khoury
•Yeah exactly, you just upload the documents and it automatically compares debtor names, filing numbers, all the critical details. Takes like 30 seconds and catches stuff you'd never notice manually.
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CyberSiren
•That sounds really helpful. I'll check that out if I can't figure this out with manual searching.
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StardustSeeker
Did you try searching by your secured party name instead? Sometimes that's easier if there are debtor name issues. Also the Texas system lets you search by filing date range which might help narrow it down.
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CyberSiren
•I did try the secured party search but got too many results since we file a lot of UCCs. The date range idea is good though.
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Paolo Marino
•Date range search is definitely the way to go when you're dealing with common secured party names.
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Amina Bah
UGHHH the Texas portal is THE WORST. I swear it goes down every other week and half the time the search function just doesn't work properly. I've had filings that I KNOW are there just disappear from search results for days at a time.
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Oliver Becker
•I feel your pain. Had a client panic because their UCC wasn't showing up and then it magically appeared 3 days later with no explanation.
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Natasha Petrova
•Yeah I've noticed the system seems glitchy, especially during business hours when everyone's trying to use it.
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Javier Hernandez
Before you panic, call the Texas SOS filing division directly at 512-463-5555. They can look up your filing by the confirmation number you received. If there was a processing error, they'll be able to tell you exactly what happened. I've found their staff to be pretty helpful with UCC issues.
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CyberSiren
•That's a good backup plan. I was hoping to avoid calling but if the search issues persist I'll definitely do that.
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Emma Davis
•Definitely call them. I had a UCC-3 amendment that got stuck in processing limbo for weeks and calling was the only way to get it resolved.
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LunarLegend
One thing to watch out for - if you're searching too soon after filing, sometimes it takes 24-48 hours for new filings to show up in the search database. But if it's been 6 months that's definitely not the issue here.
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CyberSiren
•Yeah it's been way longer than that. This filing was back in August.
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Malik Jackson
Check your original filing documents for the exact debtor name format. I once spent hours searching for a filing where the debtor was 'John Smith' but I had filed it under 'Smith, John' in last name first format. The search is very literal.
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CyberSiren
•It's a business entity so shouldn't be a first name/last name issue, but I'll double-check the exact formatting I used.
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Isabella Oliveira
•Even with business names, the order matters. 'Texas Equipment LLC' vs 'Equipment LLC, Texas' would be different search results.
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Ravi Patel
I ran into something similar last month. My UCC-1 was filed correctly but I kept getting no results in searches. Turns out I was accidentally searching the 'terminated' filings section instead of 'active' filings. There's a filter setting that's easy to miss.
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CyberSiren
•Oh wow, I didn't even notice there were different sections. Let me check that.
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Miguel Alvarez
•Yeah the Texas portal has those filter options tucked away in the advanced search. Easy to overlook.
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Freya Andersen
This might sound paranoid but double-check that you're on the official Texas SOS website. There are some sketchy third-party UCC search sites that charge fees and don't have complete data. The real one is sos.state.tx.us
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CyberSiren
•I'm definitely on the official site, but good reminder for anyone else reading this.
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Omar Zaki
Had the exact same issue with a continuation filing. Ended up using that Certana tool someone mentioned earlier to verify my documents were consistent, then called the SOS office. Turned out there was a processing glitch on their end that affected about 50 filings from that week. They fixed it within a few days.
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CyberSiren
•UPDATE: I tried Certana.ai and it found a discrepancy in how I wrote the debtor name on the UCC-1 vs what I was searching for. The tool showed me exactly what was different. Now I can search properly! Thanks everyone.
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Yara Khoury
•Awesome! That tool has saved me so many headaches with name matching issues.
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Miguel Alvarez
•Glad you got it sorted out. Those little name variations are the worst.
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Dmitry Popov
Great to see you got it resolved! I'm new to UCC filings and this thread is super helpful. Question for everyone - is there a way to prevent these name discrepancy issues from happening in the first place? Like should I always copy/paste the exact entity name from the Secretary of State records when filing instead of typing it manually?
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