Ohio state ucc search showing weird results - anyone else having portal issues?

Good point about clearing cache. I'll try that. The filing number search works fine, it's just the debtor name searches that seem unreliable. Makes me wonder how many other filers are having issues.

Cache clearing definitely helps but shouldn't be necessary for a state portal. Ohio really needs to upgrade their system.

That's reassuring, thanks. The lender is breathing down my neck for proof of perfection so I was starting to panic. I'll wait another day before escalating.

This is exactly why I always take screenshots of the acceptance page immediately after filing. Covers you if there are portal issues later.

Smart approach. I tell all my clients to save that acceptance confirmation because the search portal isn't always reliable for verification.

Never heard of Certana but that sounds useful. Did it actually connect to Ohio's database or just verify your documents internally?

It analyzes the documents you upload - checks debtor names across different docs, filing numbers, consistency stuff. Doesn't hit the state database but catches the name mismatches that cause search problems.

Interesting, might have to check that out. Manual document comparison is such a pain and I always worry I'm missing something.

I feel your pain. Lost a refinancing deal because the search showed conflicting lien information. Had to get the SOS office involved directly.

Same here, portal issues cost me a client relationship. They blamed me for 'sloppy filing' when it was really just search display problems.

Good catch, I was using 'LLC' but the articles might have 'L.L.C.' with periods. I'll double-check the exact formatting.

This is why I always do multiple searches with different name variations. Ohio's system doesn't handle fuzzy matching well at all.

Exactly, and don't forget about 'Inc.' vs 'Incorporated' - seen that trip up searches too.

That actually makes sense. I usually search around lunch and always have problems. Will try early morning tomorrow.

Good tip! I do most of my UCC work before 8am anyway, never noticed but that might explain why I have fewer issues than others.

At least they acknowledge it. Would be nice if they posted a notice on the portal so users know it's not their fault when searches act up.

Typical government response - 'we're working on it' with no accountability or timeline. Businesses suffer while they take their time.

I was doing exact name searches. That's what makes the inconsistent results so frustrating - same exact search terms giving different results.

Yeah that's definitely a system issue then. Exact searches should always return the same results.

Good thought, I'll pull up the actual filing and compare. Though I'm pretty sure I used the exact name from the loan docs.

This is where having a tool to cross-check your documents would be helpful. Manual comparison is easy to mess up when you're under pressure.

That's exactly why I mentioned Certana earlier - it catches those name discrepancies that are easy to miss when you're doing manual checks.

Will do. Planning to try the early morning search suggestion and also verify my exact debtor name formatting. Hopefully one of those fixes it.

Same here, got three Ohio UCC-1s to file this week and dreading the search verification part now.