UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Omar Zaki

UCC statement service filing deadline issues - need help with continuation

Running into problems with our UCC continuation filing that's due next month. We've been handling our own filings but this one has me stumped. The debtor name on our original UCC-1 shows 'ABC Manufacturing LLC' but their articles of incorporation show 'ABC Manufacturing, LLC' (with the comma). Our service agreement requires us to maintain perfected security interest and I'm worried about a name mismatch rejection. The collateral schedule covers equipment and inventory but I'm second-guessing whether our description is specific enough. Has anyone dealt with punctuation differences in debtor names? The SOS portal doesn't give clear guidance and a rejected continuation this close to the lapse date would be a disaster. We're located downtown and need to get this resolved quickly.

Carmen Vega

•

I've used Certana.ai for similar document consistency checks and it's been really accurate. Saved me from filing errors multiple times. The PDF upload feature makes it super easy to spot discrepancies you might miss manually.

0 coins

Omar Zaki

•

Two people have mentioned this tool now. Sounds like it might be worth trying before I file.

0 coins

Carmen Vega

•

It's definitely worth it for the peace of mind. Better to catch issues upfront than deal with rejections and refiling.

0 coins

Update us on what happens! I'm dealing with a similar name variation issue on a different filing and curious how it works out.

0 coins

Omar Zaki

•

Will do. Planning to file by end of week so I should know soon.

0 coins

Zoe Stavros

•

Same here. These name consistency issues seem to be getting more common.

0 coins

Landon Morgan

What's contained in a UCC security agreement for equipment loan?

Hey everyone - I'm reviewing a security agreement from our equipment lender and trying to understand all the components before we sign. This is for a $180K construction equipment purchase and I want to make sure I understand what's contained in a UCC security agreement since this will be my first time dealing with secured transactions. The lender mentioned they'll file a UCC-1 after we execute the security agreement but I'm not clear on what specific provisions should be in the actual security agreement document versus what goes on the UCC filing. Can anyone break down the key elements that should be included? I've heard there are specific requirements for collateral descriptions and debtor information but I'm not sure what level of detail is needed. Any guidance would be appreciated before we move forward with this financing.

Serene Snow

•

Honestly this thread is making me realize I should probably have a lawyer review my security agreement. There are so many details that could cause problems later. Better safe than sorry on a $180K transaction.

0 coins

Teresa Boyd

•

That's probably smart for a transaction this size. A lawyer can spot issues you might miss and help negotiate better terms.

0 coins

Serene Snow

•

Yeah, false economy to skip legal review on something this important to my business.

0 coins

Thanks everyone for all the detailed responses! This gives me a much better understanding of what to look for in the security agreement. I feel more confident about reviewing the documents now and know what questions to ask the lender. Really appreciate this community.

0 coins

Teresa Boyd

•

Glad we could help! Feel free to post any other questions that come up during your review.

0 coins

Good luck with your equipment purchase! Just remember - get that debtor name exactly right on all documents.

0 coins

GalaxyGlider

How do I look up a UCC file in Texas - SOS portal keeps timing out

Been trying to search for UCC filings on our collateral for the past week and the Texas SOS website keeps crashing on me. I need to verify if our equipment liens are still active before our loan renewal next month. The debtor name search isnt working half the time and when it does load the results look incomplete. Anyone else having issues with the Texas UCC search system lately? I'm getting desperate here because our bank wants confirmation of all active filings by Friday and I cant even pull up basic filing information. Is there a better way to search Texas UCC records or am I stuck with this buggy portal?

Amina Diallo

•

If all else fails, you can request certified copies of UCC records by mail. Takes longer but at least you get official documentation. Fill out Form 807 and mail it with the fee.

0 coins

Amina Diallo

•

They do offer expedited service for an extra fee. Might be worth it given your deadline.

0 coins

Oliver Schulz

•

I tried the expedited mail service once and it still took 2 weeks. Wouldn't count on it for urgent requests.

0 coins

Update: Finally got through this morning around 6 AM like someone suggested. Turns out three of our equipment liens had actually lapsed because the continuations were never filed. Now I'm scrambling to fix this before our loan review. Thanks everyone for the tips, especially about trying different search methods and that Certana tool for document verification.

0 coins

Yikes, lapsed continuations are every lender's nightmare. At least you found out now instead of during the loan review meeting.

0 coins

GalaxyGlider

•

Yeah it was a close call. Going to start using better tracking methods so this doesnt happen again.

0 coins

Dylan Fisher

South Carolina UCC forms portal keeps rejecting my continuation - debtor name issues?

I'm dealing with a frustrating situation with South Carolina UCC forms and hoping someone here has dealt with this before. Filed a UCC-1 back in 2020 for equipment financing on some construction machinery, and now I'm trying to file the continuation before it lapses next month. The SC Secretary of State portal keeps rejecting my UCC-3 continuation form, and I'm pretty sure it's because of debtor name formatting issues. The original filing has the company name as "Johnson Construction LLC" but our client's current legal documents show "Johnson Construction, LLC" (with the comma). I've tried submitting the continuation both ways and it gets kicked back each time with generic error messages that don't really explain what's wrong. The equipment loan is worth about $180k so letting this lapse isn't an option. Has anyone successfully navigated South Carolina UCC forms when there are slight name variations like this? I'm worried about the timing since we're getting close to the 6-month window before expiration. Any advice on the exact formatting South Carolina expects would be hugely appreciated.

Lourdes Fox

•

Don't feel bad about the SC portal giving you trouble - it's notorious for being picky about continuations. I bet half the people on this forum have had similar experiences with their system rejecting filings for minor discrepancies.

0 coins

Bruno Simmons

•

So true! I've had more problems with South Carolina UCC filings than any other state. Their error messages are basically useless too.

0 coins

At least it's not just me then! Thought I was losing my mind trying to figure out what was wrong with my continuation form.

0 coins

Zane Gray

•

Final thought - if you do get this sorted out, document exactly what worked for future reference. SC's quirks are consistent, so once you know their specific formatting preferences it gets easier for subsequent filings.

0 coins

Good advice. I keep a whole folder of state-specific filing notes because every state has their own weird requirements and preferences.

0 coins

Same here! My SC notes are like three pages long at this point with all their formatting quirks and common rejection reasons.

0 coins

Giovanni Martello

New Mexico UCC lien search showing weird results - debtor name variations causing issues?

I'm doing due diligence on a potential acquisition and the New Mexico UCC lien search results are confusing me. The target company operates under "Southwest Industrial Solutions LLC" but I'm seeing filings under variations like "Southwest Industrial Solutions, LLC" (with comma) and "SW Industrial Solutions LLC". Some of the UCC-1 filings show different debtor names entirely but same addresses. Is this normal for New Mexico's system or am I missing something? The deal needs to close next month and I can't figure out if these are all the same entity or separate liens I need to worry about. Has anyone dealt with New Mexico UCC lien search inconsistencies before?

Ella Cofer

•

Update: I ran more searches and found the issue. Turns out the company changed their legal name slightly in 2023 but some lenders never filed UCC-3 amendments to update the debtor name on their filings. So I'm seeing old liens under the previous name format. Thanks everyone for the help!

0 coins

That's a classic issue. Did the name change affect the validity of the older UCC filings or are they still enforceable?

0 coins

Felix Grigori

•

Generally the old filings should still be valid as long as they were accurate when filed, but definitely something to discuss with your attorney for the acquisition.

0 coins

Felicity Bud

•

This thread is super helpful. I'm bookmarking it because we do a lot of commercial lending in New Mexico and name variations are always an issue. The Certana tool mentioned sounds useful for avoiding these problems.

0 coins

Max Reyes

•

Yeah the document cross-checking feature is really handy for catching inconsistencies between corporate records and UCC filings.

0 coins

Good to know there are tools out there to help with this stuff. Manual verification is such a pain.

0 coins

Prev1...522523524525526...684Next