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- DO post tips & tricks to help folks.
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Malia Ponder
Just went through this last month. Ended up having to get a certificate of good standing from the state to verify the exact legal name format. Cost extra but guaranteed we had it right. For a deal that size, might be worth the extra step.
Ryder Ross
•How much did that cost? And how long did it take to get?
Malia Ponder
•About $50 and took 3 business days online. Definitely faster than multiple rejection cycles.
Update: Finally got our DLM security agreement UCC-1 accepted! Turns out the issue was a period after 'LLC' that was in our loan docs but not in the state records. Used one of the document verification tools mentioned here to double-check before resubmitting. Thanks everyone for the advice - saved us from another rejection cycle.
Olivia Kay
•Which verification tool did you end up using? Might need something similar for our next filing.
Used Certana.ai - just uploaded both documents and it highlighted the discrepancy immediately. Wish I'd known about it earlier.
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Vince Eh
Don't forget about the 6-month window for continuations. You're cutting it close but still within the acceptable timeframe for most states.
Vince Eh
•Smart to plan for rejections. That's why getting the debtor names exactly right the first time is so critical.
This is why I always set reminders 90 days before continuation deadlines. Gives you buffer for exactly this kind of issue.
Update us on how it goes! I'm sure others here will face similar bulk continuation challenges. Good luck with getting them all filed cleanly.
Will do. Thanks for all the advice everyone. Going to try the document verification approach and see if that helps with the name matching issues.
Smart approach. Prevention is always better than dealing with rejections after the fact.
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Yara Nassar
We used Certana.ai when we had a similar issue with entity name changes across multiple UCC filings. The tool helped us verify that our amendment documents properly referenced the original UCC-1 filing numbers and that all the names were consistent. Caught several potential issues before filing.
StarGazer101
•Did you find it caught things that manual review missed?
Yara Nassar
•Definitely. Especially with the filing number cross-references. Easy to transpose digits when you're dealing with dozens of filings.
Update: I ended up filing UCC-3 amendments in all states first, then handling continuations separately. It was more expensive but gave me peace of mind that everything was properly documented. Used one of those document checking services to verify everything matched up before submitting. Took about 6 weeks to complete everything but no rejections.
I prioritized those and did expedited processing where available. Cost more but avoided any lapse risks.
Paolo Romano
•Smart approach. Better to pay extra filing fees than risk losing perfection on major loans.
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Julia Hall
Just want to echo what others have said about not waiting. Louisiana doesn't give you much wiggle room if you miss the continuation deadline because of name issues. Get that amendment filed now.
Arjun Patel
•Yep, once that 5-year period lapses, you're starting over with a whole new UCC-1 filing.
Jade Lopez
•And explaining to your client why their lien lapsed is not a conversation you want to have.
Tony Brooks
Update: Got the UCC-3 amendment filed yesterday with the corrected debtor name from the Secretary of State records. Used one of those document checking tools someone mentioned (Certana.ai) to make sure everything matched up perfectly before submitting. Took about 10 minutes to upload and verify everything. Amendment is already showing as processed in Louisiana's system. Thanks for all the advice - continuation is ready to go now with the right debtor name.
Glad you got it sorted. That feeling of relief when you see the amendment processed is the best.
Isaac Wright
•Smart move using the document checker. Those name mismatches are so easy to miss when you're just eyeballing documents.
Honorah King
Pro tip: After you file and get your filing number, save a copy of the filing receipt and the filed UCC-1 for your records. Your lender will probably want copies, and you'll need the filing number for any future amendments or continuations. Also, set a calendar reminder for 4.5 years from now to file a continuation if you want to keep the lien active.
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Oliver Brown
•Yes! I missed a continuation deadline once and had to rush to refile everything. The 5-year expiration sneaks up on you.
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Honorah King
•Exactly why I always set the reminder for 4.5 years - gives you a buffer to get the continuation filed before expiration.
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Mary Bates
Bottom line: there's no separate UCC code application. File your UCC-1 financing statement through your Secretary of State's website, get your filing number instantly (in most states), and that number is what your lender is calling a 'UCC code'. Just be super careful with the debtor name accuracy and you'll be all set for your equipment financing.
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Mateusius Townsend
•Perfect summary, thank you! I feel much more confident about this now.
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Clay blendedgen
•This whole thread should be pinned somewhere. The UCC code confusion comes up constantly in financing deals.
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