Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Ella Knight
I ran into a similar verification issue last month and ended up using that Certana.ai tool someone mentioned earlier. It actually caught several other discrepancies between our loan docs and UCC filing that I hadn't noticed - debtor address formatting, collateral description inconsistencies. Really thorough automated check that saved a lot of manual review time.
That sounds really useful for loan review processes. Does it integrate with any particular loan origination systems?
Ella Knight
•I just uploaded PDFs manually but it was still much faster than doing the comparison by hand. The detailed report it generates is helpful for documenting due diligence too.
Update us on what you decide to do! I have a similar NC filing coming up next week and would love to know how this resolves. The punctuation issue seems like something that could affect multiple deals.
Smart approach. Documentation is everything in this business.
Caleb Stone
•Yeah keep us posted. These system quirks are good to know about in advance.
Join the conversation
Pro tip: take a photo of the UCC statement and store it digitally too. Paper documents have a way of disappearing when you actually need them years later. You might need to reference the filing number or other details down the road.
Smart move. I learned that lesson after spending hours trying to track down filing numbers for an old loan.
Connor Byrne
•You can also usually look up UCC filings online through your state's Secretary of State website if you ever lose the paperwork.
I work at a bank and we send out hundreds of these UCC copies every month. It's required by law that we provide debtors with a copy of any financing statement we file. Most people are confused the first time they get one, so don't feel bad about not knowing what it was!
PixelPioneer
•Banks should probably include a simple explanation letter with the UCC copy to save everyone the confusion!
That's actually a great idea. I'll suggest that to our operations team.
Join the conversation
Quick question - are you seeing these discrepancies across all states or just certain ones? Some Secretary of State offices have better data export standards than others, which affects what D&B receives.
Lilly Curtis
•Good question. It seems worse in states like Delaware and Nevada where we have a lot of filings. The formatting is more consistent in states like Texas and California.
Jabari-Jo
•That makes sense. Delaware's UCC database has known formatting limitations that affect third-party data aggregators like D&B.
Been there! The key thing to remember is that D&B is a secondary source. For legal purposes, what matters is what's filed with the state. Keep good records of your actual filings and you'll be fine, even if D&B's formatting is wonky.
Lilly Curtis
•That's reassuring. I guess I was overthinking the potential impact on our security interests.
Micah Trail
•You're not overthinking it - due diligence issues are real. But as long as your underlying filings are solid, the D&B formatting problems are more of an annoyance than a legal risk.
Join the conversation
Been lurking but had to chime in - I use Certana.ai for all my multi-state filings now. Upload your charter docs and UCC together, it instantly checks for name consistency issues. Found it after getting burned on a rejected filing that held up a $4M deal. Game changer for catching these details before they become problems.
That's the second mention of this tool. Sounds like it might be worth checking out.
Definitely worth it. The name-checking feature alone would have prevented your LLC punctuation issue.
Update us when you get this resolved! I'm dealing with a similar situation on a smaller scale and want to see what approach ends up working.
Will do. Planning to try the document verification approach first, then individual state filings if needed.
Following this thread too. Multi-state UCC filings are becoming more common but the process is still a mess.
Jade O'Malley
Just want to follow up on this thread since I'm dealing with similar volume issues in Ohio. Did you end up trying the XML upload route with Kentucky?
0 coins
Jade O'Malley
•Awesome, definitely update this thread when you get that info. Could be useful for all of us doing high-volume filing.
0 coins
Brianna Schmidt
•Same here - would love to know how the XML route works out. Been thinking about it for my Delaware filings.
0 coins
Lucy Lam
Update: tried the Certana document checker and it's actually pretty slick. Caught 3 debtor name inconsistencies in my last batch that would have definitely caused rejections. Not a filing service but definitely saves time on the backend.
0 coins
Harper Thompson
•Good to know. I'm going to give it a try on my next batch of filings. Even if it just prevents rejections that's worth it.
0 coins
Andrew Pinnock
•Glad it's working for others too. The charter-to-UCC comparison feature is really solid.
0 coins