UCC Document Community

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Yara Sabbagh

UCC lien services recommendations after filing disaster with debtor name mismatch

I'm dealing with a nightmare situation where our commercial lending department has been managing UCC filings internally for years, but we just discovered multiple debtor name inconsistencies across our portfolio that could potentially invalidate our security interests. We've got UCC-1 filings where the debtor names don't exactly match the incorporation documents, and some continuations that reference slightly different entity names than the original filings. Our compliance team is freaking out because we're talking about $2.3M in secured loans that might not be properly perfected. Has anyone worked with professional UCC lien services that can help audit existing filings and clean up these messes? I'm looking for services that can handle both the research side and the corrective filing work. Time is critical since some of these filings are approaching their 5-year marks.

The silver lining is that once you get this cleaned up, you'll have a much better process going forward. Sounds like this could be a blessing in disguise to overhaul your whole UCC procedure.

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Yara Sabbagh

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That's definitely the plan. We're already looking at implementing better checks and balances to prevent this from happening again.

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Smart. Prevention is always cheaper than correction.

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I'd be interested to hear how this turns out. We're probably due for a UCC audit ourselves - this thread is making me nervous about our own portfolio. Keep us posted on what approach works best.

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Yara Sabbagh

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Will do. I'm hoping to have a game plan in place by next week. I'll update the thread once I've made some progress.

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Thanks, looking forward to the update. This kind of information is really valuable for all of us.

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Carmella Popescu

UCC search IL portal timing out during bulk debtor searches - anyone else?

Been having issues with the Illinois UCC search portal for the past week. Every time I try to run searches on multiple debtors (we're doing due diligence on about 50 entities), the system either times out or gives me incomplete results. The search function worked fine last month when I was doing individual lookups, but now with bulk searches it's practically unusable. Has anyone else experienced this with the IL system? I'm wondering if it's just high traffic or if there's something wrong with their servers. Really need to get these UCC searches completed by Friday for a closing.

Dyllan Nantx

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For future reference, I keep a backup plan for situations like this. There are private search companies that can pull UCC data when the state portals are down, though they charge more. Worth having their contact info for emergencies.

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Could you share some names? I'd rather pay extra than miss a deadline.

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Dyllan Nantx

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I'll send you a private message with the ones I've used. Don't want to advertise on here.

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Update: just tried again this morning and the portal seems to be working better. Still not perfect but at least my searches are completing. Might have been a temporary issue that's getting resolved.

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Anna Xian

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Just tried too and you're right, it's definitely improved from yesterday.

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Dananyl Lear

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Still being cautious and doing small batches though. Don't want to jinx it!

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Maxwell St. Laurent

Missouri UCC lien search showing unexpected results - need help interpreting

I'm working on a deal where we need to verify existing liens on equipment before finalizing our security interest. When I run a Missouri UCC lien search on the debtor, I'm getting results that don't match what the borrower disclosed. The search shows three active UCC-1 filings but the borrower only mentioned one existing lien. Two of the filings have slightly different debtor names - one shows 'ABC Manufacturing LLC' and another shows 'ABC Manufacturing, LLC' (with the comma). The third filing is under a name I don't recognize but has the same address. I'm not sure if these are all the same entity or if there are multiple liens I need to account for. The collateral descriptions also vary between 'all equipment' and 'manufacturing equipment and machinery.' How do I determine which filings are actually enforceable against my collateral? This is holding up our closing and I need to figure out the priority positions quickly.

Update: I pulled the actual charter documents and found that the legal name is 'ABC Manufacturing LLC' without the comma. The filing with the comma was done by a different lender who apparently didn't verify the exact legal name. This means that filing might not be enforceable, which changes the priority analysis significantly. Still working on identifying the third filing but this helps narrow things down.

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Kyle Wallace

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This is a perfect example of why exact debtor names matter so much. That other lender might have an unenforceable security interest without realizing it.

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Ryder Ross

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Just curious - did you use any automated tools to verify the charter documents against the UCC filings? Manual comparison can miss subtle differences.

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Final update: Turned out the third filing was under a previous DBA that the company used before converting to LLC status. The secured party confirmed it was terminated when they switched to the LLC structure but never filed a UCC-3 termination. So effectively only one active lien to worry about. Thanks everyone for the help working through this - definitely learned to be more thorough with name variations and entity history.

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Olivia Kay

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Classic case of sloppy record keeping by the secured party. They should have filed the termination when the entity structure changed.

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Joshua Hellan

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This is why I always verify entity formation history in addition to current status. DBAs and previous entity names can create phantom liens in search results.

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Harper Thompson

Anyone know reliable TX UCC statement services for bulk filings?

My company handles equipment financing and we're drowning in UCC-1 filings for Texas. We've been doing everything manually through the SOS portal but with 40+ new deals monthly, it's becoming impossible to keep up. Need to find TX UCC statement services that can handle bulk submissions and actually get them right the first time. Last month we had 8 rejections due to debtor name formatting issues and it's killing our closing timelines. Anyone using a service provider that actually understands Texas SOS requirements? Looking for something more reliable than our current process.

Emma Swift

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Been following this thread - curious about the Certana tool mentioned earlier. Does it work for other states too or just Texas?

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Jade O'Malley

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It works for any state since it's just checking document consistency, not filing rules. We use it for multi-state deals all the time.

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Emma Swift

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That's helpful. We do business in multiple states so a universal tool would be ideal.

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Thanks everyone for the suggestions! Going to research CSC, CT Corp, and that Certana verification tool. The document checking before submission sounds like it could save us a lot of headaches.

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Ella Lewis

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Definitely try the verification tool first - it's probably the cheapest way to solve your rejection problem.

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Anything to avoid dealing with Texas SOS rejections! Let us know how it works out.

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Julian Paolo

UCC filings Washington state - rejected three times need help

I'm losing my mind here. Been trying to get a UCC-1 filed in Washington state for my equipment loan and it keeps getting rejected. The debtor name on my loan docs is "Martinez Construction LLC" but I keep getting rejection notices saying the name doesn't match what's on file with the Secretary of State. I pulled the business registration and it shows "Martinez Construction, LLC" with a comma. Is this really enough to cause a rejection? This is holding up a $180k equipment financing deal and my client is getting impatient. Has anyone dealt with Washington's system being this picky about punctuation? I'm starting to think there's something else wrong but can't figure out what.

Make sure you're not copying and pasting from a PDF. Sometimes that introduces hidden characters that cause rejections. Type everything manually from the official state records.

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Julian Paolo

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I did copy from the SOS website. I'll try typing it manually next time.

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PDF copy-paste has burned me before. Always type manually for UCC filings.

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Ethan Scott

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Any update on this? Did you get it resolved? I'm dealing with a similar issue in Washington and could use some guidance.

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Ethan Scott

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Fingers crossed! Let us know how it goes.

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Lola Perez

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Hope it works out. Washington's system really needs to be more user-friendly.

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