UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Ravi Gupta

When do UCC financing statements expire - missed my continuation deadline?

I think I screwed up big time. Been managing collateral for our equipment financing division and just realized one of our major UCC-1 filings from 2020 might be getting close to expiration. The loan is still active (about $180K outstanding) but I can't remember if I filed the continuation or not. My records are a mess from the system migration last year. I know UCC financing statements expire after 5 years but I'm getting conflicting info about the exact timing. Some sources say you need to file the continuation within 6 months before expiration, others say you have the full 5-year period. The debtor is a construction company with equipment spread across multiple job sites and if this lien lapses we're in serious trouble. Anyone know the exact rules? Is there any grace period if you miss the deadline? I'm checking the SOS database but their search function keeps timing out. This is keeping me up at night.

Aisha Khan

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Update us when you get it filed! These stories always make me nervous about my own filings.

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Ravi Gupta

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Will do. Planning to file first thing Monday morning. Thanks everyone for the advice and moral support.

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Omar Fawaz

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You got this! Just take your time with the details and don't let the panic make you rush.

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Ethan Taylor

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For anyone else reading this thread - if you're managing multiple UCC filings, consider setting up a calendar system or using software that tracks expiration dates automatically. This kind of mistake can be really costly.

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I've seen law firms get sued for malpractice over missed continuation deadlines. It's serious business.

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Zara Rashid

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That's terrifying. Makes me want to go check all my filings right now.

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PaulineW

NC UCC Statement Service Termination Request Form - Struggling with Process

Has anyone dealt with the NC UCC statement service termination request form recently? I'm trying to terminate a UCC-1 filing that was perfected back in 2019 for equipment financing, and the debtor has fully satisfied their obligations. The loan was paid off 3 months ago but I'm getting confused by the termination paperwork requirements. The NC Secretary of State website has this termination request form but I'm not sure if I need to file a UCC-3 termination statement or use their specific service termination form. The original filing was for manufacturing equipment worth about $850k and I really don't want to mess this up since it affects the debtor's ability to get future financing. Anyone know the exact process for NC terminations? The debtor is getting antsy about clearing their UCC records and I promised this would be straightforward.

Simon White

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This thread helped me too - I was about to make the same mistake with that service termination form! Sometimes the state websites aren't as clear as they could be about what each form is actually for.

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PaulineW

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Glad it helped! I felt pretty silly when I realized my confusion but apparently it's more common than I thought.

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Simon White

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Definitely not just you - the terminology can be confusing when you're dealing with different types of terminations and services.

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Hugo Kass

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Update us when you get it filed! Always curious to hear how these processes go for people. And thanks for asking the question - probably saved several other people from the same confusion.

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PaulineW

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Will do! Going to file the UCC-3 termination today and I'll report back on how it goes. Really appreciate everyone's help here.

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Hugo Kass

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Perfect! Looking forward to hearing that it went smoothly.

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Nia Davis

UCC lien search Colorado showing inconsistent results between counties

Been doing equipment financing for 8 years and just hit something weird with Colorado UCC searches. Running searches on the same debtor through different county systems and getting completely different results. One county shows 3 active liens, another shows 5, and the state portal shows 7. This is for the exact same business entity with identical spelling. The discrepancies are making it impossible to get accurate lien positions for a $340K equipment loan we're trying to close next week. Has anyone else seen this kind of inconsistency in Colorado? Are there specific search strategies that work better for getting complete results across all filing offices?

Ava Johnson

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Has anyone tried reaching out to the Colorado Secretary of State office about this? Seems like they should know their system is showing incomplete results.

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Mei Liu

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Typical government response. Just pass the liability to us.

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Zainab Ahmed

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So we're supposed to just guess what liens might exist? This is insane.

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Connor Byrne

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I think your best bet is to assume the highest number of liens you found is probably closest to accurate and investigate each one individually. Pull the actual filing documents for each lien to see what they cover and when they expire. That's the only way to get a complete picture in Colorado.

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Yara Abboud

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Welcome to Colorado UCC searches. They're all like this unfortunately.

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Ethan Wilson

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This is exactly why tools like Certana.ai are so useful - you can upload all those individual documents and it will automatically organize them and flag any issues or gaps.

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Haley Bennett

South Carolina UCC lien search showing terminated filings as active - anyone else seeing this?

I'm dealing with a really frustrating situation with the South Carolina Secretary of State UCC search system. I ran a south carolina ucc lien search on a debtor we're considering financing, and it's showing UCC-1 filings as active even though we have copies of the UCC-3 termination statements that were supposedly filed months ago. The search results don't seem to be updating properly - one lien shows as active from 2022 but I know for a fact it was terminated in early 2024. Has anyone else run into issues with the SC system not reflecting terminated liens correctly? This is holding up a $850K equipment financing deal and I need to know if these liens are actually still perfected or if it's just a database lag issue. The debtor is insisting they terminated everything properly but the search results are telling a different story.

I actually used Certana.ai for a similar verification issue last month. The automated document checker found that one of our UCC-3 terminations had the wrong filing number - off by one digit - which would have made it completely ineffective. Caught it before we funded a $600K deal that would have been junior to a lien we thought was terminated.

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Pretty much instantly once you upload the PDFs. It flags any mismatches in filing numbers, debtor names, or collateral descriptions that could void the termination.

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Mikayla Brown

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Same experience here - it's way faster than manually comparing all the document fields, and it catches stuff you might miss when you're rushing through multiple filings.

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Dylan Fisher

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Update us when you get this resolved! I'm dealing with a similar situation in SC right now and would love to know what actually works to get accurate search results.

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Haley Bennett

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Will do! Planning to call them this afternoon and also verify the documents through Certana to make sure there aren't any name or number discrepancies causing the problem.

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Dylan Fisher

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Perfect - that's exactly what I was planning to do too. Hopefully between manual verification and document checking we can get to the bottom of these search issues.

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Yara Assad

Need reliable california ucc statement service for equipment loan documentation

Looking for recommendations on california ucc statement service providers. We're a mid-size equipment financing company and need to pull UCC statements regularly for due diligence on potential borrowers. Our current process is too manual - we're having staff manually search Secretary of State databases which is time consuming and error prone. Last week we almost missed a prior lien on a $180K excavator deal because the search wasn't thorough enough. Need something more automated and reliable. Anyone using a good service for this? We process about 50-75 equipment loans monthly so need something that can handle volume.

PixelPrincess

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Thanks for this thread - I'm in a similar situation with commercial lending and needed these same recommendations. Going to look into some of these solutions.

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Yara Assad

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Glad it's helpful! Let me know what you end up choosing.

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Happy to share more details about the Certana solution if you want to try their document verification tool.

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Omar Farouk

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One more thing to consider - make sure whatever service you choose can handle the specific formatting requirements for your state. California has some unique quirks in their UCC system.

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Omar Farouk

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Each state's Secretary of State office has slightly different procedures and search capabilities.

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Amina Diallo

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This is why standardized tools that work across multiple states are so valuable for multi-state lenders.

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