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- DO post tips & tricks to help folks.
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Zara Perez
Also check if the Mexican entity has any DBA names or trade names they use in Texas. Sometimes it's easier to file under a trade name that's already in ASCII characters, though you'd need to make sure it's properly registered.
Zara Perez
•If it's a registered trade name, that could be a viable alternative for the UCC filing. Just make sure it's properly on file with Texas SOS first.
Sophia Clark
•Be careful with trade names though - if there's ever a dispute about the filing, you want to make sure you can prove the connection between the trade name and the actual legal entity. The document verification tools can help confirm that linkage.
Update us on how it goes! I'm dealing with a similar situation with a Canadian entity and curious to hear if the transliteration approach works.
Noah Torres
•Will do. Planning to submit the revised UCC-1 with the transliterated name tomorrow. Fingers crossed it goes through this time.
Good luck! International entity filings are always nerve-wracking until you see that acceptance notice.
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The security agreement format requirements can be really picky depending on your state. Some states are more forgiving than others when it comes to minor name variations. Have you checked if your state has specific formatting guidelines for UCC filings? That might help you figure out exactly what format they're expecting.
Great point about state-specific requirements. Each Secretary of State office can have slightly different standards.
I found my state's UCC guide online and it had examples of acceptable name formats that really helped me understand what they were looking for.
Maya Lewis
UPDATE: I figured it out! The issue was that our security agreement had 'Midwest Manufacturing Solutions LLC' but the state registration actually shows 'Midwest Manufacturing Solutions, LLC' with a comma before LLC. Such a tiny difference but it was enough to cause the rejection. Thanks everyone for the help - I'm resubmitting with the correct format now.
Lucy Taylor
•This is exactly why I always double-check the state database before submitting any UCC filings. Those little details matter so much.
Perfect example of why having a document checker tool would be so valuable. Would have caught that comma issue right away.
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Ethan Wilson
This whole thread is making me anxious about my own continuation that's due next month. Going to double-check everything now before I submit. Thanks for sharing your experience even though it's frustrating!
Glad it's helpful! Better to be paranoid about the details than deal with rejections and time pressure like I'm facing now.
Omar Mahmoud
•That's the right attitude. Take your time with the details upfront and you'll avoid these last-minute scrambles.
Yuki Sato
I had a similar issue with an Ironwood-related filing in Texas about 2 years ago. Turned out the original filer had used some unusual spacing in the business name that wasn't obvious from looking at the corporate documents. Had to get the exact SOS record to see the formatting. Once I matched it exactly, the continuation went through fine.
Yuki Sato
•Yeah, don't give up. These Texas formatting issues are solvable once you know exactly what format they want. Just tedious to figure out sometimes.
Diego Vargas
•This is exactly why I love that document checker tool - it would have caught that spacing issue immediately instead of you having to figure it out through trial and error.
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Emma Davis
The portal seems to be working again now. Just successfully logged in and pulled some UCC-3 records. Maybe try again?
Just tried and got in! Thanks for the heads up. Must have been a temporary outage.
Good timing. These system issues never seem to last too long but they always happen at the worst moments.
GalaxyGlider
For future reference, Michigan posts system status updates on their SOS Twitter account when there are known issues. Not the most obvious place to look but it's helpful to check if you're having problems.
Good to know! I never thought to check social media for system updates.
GalaxyGlider
•Yeah, they're pretty good about posting when they know there's a problem. Saves you from wondering if it's just your connection.
Adaline Wong
Have you considered having your attorney file the termination? Sometimes law firms have better luck with the state systems, and for an $850K collateral situation, the legal fees might be worth avoiding any potential liability issues.
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Adaline Wong
•Totally understand. But with equipment refinancing on the line, sometimes it's better to pay the attorney fees upfront rather than risk delays or mistakes.
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Gabriel Ruiz
•I always use our corporate attorney for UCC filings over $500K. The liability protection alone is worth the extra cost.
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Misterclamation Skyblue
One more thing to check - make sure you're using the current UCC-3 form version. Florida updated their forms last year and the old versions get auto-rejected now. The form should be dated 2024 or later.
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Norman Fraser
•I downloaded the form directly from the Florida SOS website, so it should be current. But I'll double-check the version date.
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Misterclamation Skyblue
•Good. Also make sure you're selecting 'termination' rather than 'partial release' - I've seen people use the wrong termination type by mistake.
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