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Isabella Oliveira

UCC financing statement hawaii - need advice on debtor name requirements

I'm working on a UCC-1 financing statement for equipment financing and running into issues with the debtor name section. The business operates under multiple names and I'm not sure which version to use as the primary debtor name. The borrower has their legal corporate name registered with the state, but they also have several DBAs they use for different divisions. I've heard that getting the debtor name wrong can invalidate the entire filing, which would be a disaster for our security interest. Has anyone dealt with similar situations where the debtor has multiple business names? What's the safest approach to ensure the UCC-1 gets accepted and properly perfects our lien? I'm particularly concerned about how strict the filing office is with exact name matching.

AstroAce

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Just dealt with this exact issue. Ended up running the documentation through Certana.ai to make sure the UCC-1 debtor name matched perfectly with the loan agreement and corporate docs. Found two small discrepancies that would have caused problems.

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AstroAce

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One was a missing comma in the corporate name, the other was Inc. vs Incorporated. Small differences but could have voided the filing.

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Omar Zaki

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Those seem like tiny details but I guess they matter for legal documents.

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Update: I pulled the certificate of good standing and found the exact legal name format. Thanks everyone for the advice about not using the DBA names. Filing the UCC-1 tomorrow with confidence.

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Ravi Patel

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Great to hear you got it sorted out. Proper preparation prevents problems.

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Good call on getting the certificate. That's always the safest approach for debtor name verification.

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Isabella Brown

UCC1 filing rejected for debtor name format - any workarounds?

Been dealing with commercial equipment financing for years but hit a wall with this UCC1. Filed against ABC Manufacturing LLC and got rejected because apparently the exact legal name on their charter has some middle initial that wasn't on our loan docs. The SOS portal keeps bouncing it back saying 'debtor name does not match'. I've got a $750K equipment deal that needs to close next week and this lien has to be perfected. Anyone dealt with similar debtor-name matching issues? Do I need to amend the original financing docs or can I refile the UCC1 with the corrected name? Really need to avoid voiding the security agreement over a technicality.

Emily Sanjay

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This happened to me with a Delaware LLC where the charter had 'Limited Liability Company' spelled out but I used 'LLC' on the UCC1. Simple fix once I figured out the exact issue. Your refiling should go through fine with the corrected name.

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Jordan Walker

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Delaware is notorious for being picky about that stuff. Glad you got it sorted.

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Natalie Adams

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Every state seems to have their own quirks with business entity naming conventions.

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Update us when you get the corrected filing through! Always curious to hear how these situations resolve.

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Amara Torres

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Good plan. These name mismatch issues usually resolve quickly once you have the right format.

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Fingers crossed for a smooth acceptance this time!

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Mei Chen

UCC 3 termination addendum filing confusion - need help

Having a nightmare with what should be a simple UCC-3 termination. Our borrower paid off their equipment loan last month and I need to file the termination statement. Problem is the original UCC-1 had an addendum with additional collateral descriptions that weren't in the main form. Now I'm not sure if I need to reference that addendum in my UCC-3 termination or if terminating the base filing automatically covers everything. The SOS website isn't clear and I don't want to mess this up because the borrower is already asking for their lien release letter. Anyone dealt with UCC 3 termination addendum situations before? Do I need to specifically mention the addendum in my termination filing or does terminating the main UCC-1 cover all attached addenda automatically?

Amina Sow

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Quick question - does anyone know if there's a deadline for filing UCC-3 terminations after a loan is paid off? I know continuations have the 6-month window but terminations seem more flexible.

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GalaxyGazer

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Check your loan docs. We usually have 30 days contractually but legally there's no hard deadline.

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Oliver Wagner

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The longer you wait, the angrier borrowers get. I try to file within a week of payoff.

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Update for anyone following this thread - I filed my UCC-3 termination yesterday using just the original filing number and it was accepted. No issues with the addendum being included automatically. Thanks everyone for the help! The borrower should have their clean title within a few days.

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Dylan Wright

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Great outcome. Just remember that verification tool I mentioned for future filings - really helps avoid document inconsistencies.

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Perfect! Another successful termination. These really should be simpler than they seem.

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Grace Durand

Georgia Secretary of State UCC Search showing wrong debtor name on filed documents

I'm dealing with a mess here and need some guidance. We completed a UCC-1 filing through the Georgia Secretary of State portal last month for a $180k equipment loan, but when I ran a UCC search today to verify everything went through correctly, the debtor name is showing up differently than what we originally submitted. The business name on our loan docs is 'Peachtree Medical Equipment LLC' but the Georgia SOS UCC search is displaying 'Peachtree Medical Equipment, LLC' - notice the comma before LLC. Our lender is now questioning whether the lien is properly perfected since the names don't match exactly. I double-checked our original UCC-1 form and we definitely submitted it without the comma. Has anyone dealt with the Georgia Secretary of State UCC search system automatically adding punctuation to business names? I'm worried this could void our security interest if the debtor name doesn't match the charter documents exactly. The filing shows as accepted but I'm not sure if this discrepancy will cause problems down the road.

Update for anyone following this thread: I decided to file the UCC-3 amendment to correct the debtor name. The Georgia Secretary of State processed it quickly and the UCC search now shows the correct name without the comma. Total cost was $25 for the amendment, which seemed reasonable for peace of mind on a $180k loan.

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Lily Young

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That's actually a pretty reasonable fee for the amendment. Some states charge much more.

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Glad it worked out. Now you know to double-check the UCC search results immediately after any Georgia filings.

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Wesley Hallow

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This thread has been really helpful. I do a lot of equipment financing and wasn't aware that Georgia's UCC system automatically formats names like this. I'll definitely be more careful about verification going forward.

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Justin Chang

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Same here. It's one of those quirks you don't learn about until it happens to you.

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Grace Thomas

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I'm going to bookmark this discussion for future reference. Great real-world example of UCC filing issues.

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Payton Black

Need UCC-1 Filing for Security Pledge Agreement - Debtor Name Issues

Running into problems with a UCC-1 filing for a security pledge agreement and hoping someone here has dealt with this before. We're securing a $275K equipment loan with manufacturing equipment as collateral, but the debtor entity name on our security pledge agreement doesn't exactly match what's showing up in the Secretary of State business registry. The pledge agreement lists the company as "Precision Metal Works LLC" but their official registration shows "Precision Metalworks, LLC" (no space between Metal and works, plus different comma placement). Our lender is requiring the UCC-1 filing to be completed within 30 days of loan closing, which is coming up fast. I've heard that even minor name discrepancies can cause UCC-1 rejections or worse - make the entire security interest invalid. Has anyone dealt with similar debtor name matching issues when filing UCC-1s for security pledge agreements? Should we amend the pledge agreement first or try to file the UCC-1 with the exact registry name and hope it doesn't create conflicts with our loan documentation?

Another vote for using Certana.ai for document verification. We started using it after a security pledge agreement filing disaster where we mixed up entity names across multiple related companies. The cross-checking feature would have caught our error immediately. Now we run everything through it before filing - takes the guesswork out of name matching and collateral descriptions.

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Demi Hall

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How accurate is the automated checking? Does it catch subtle differences like the comma placement issue the OP mentioned?

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Very accurate. It caught a period vs comma difference for us last week that we never would have noticed manually.

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Quick update - we ended up using the exact Secretary of State name "Precision Metalworks, LLC" on our UCC-1 and the filing was accepted without issues. Also used one of those document verification tools mentioned here and it definitely helped us feel confident about the submission. Thanks everyone for the advice!

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Gael Robinson

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Perfect outcome. Now you're properly perfected and protected.

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Dana Doyle

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wish my first filing had gone that smoothly! congrats on getting it right the first time.

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