UCC 3 termination addendum filing confusion - need help
Having a nightmare with what should be a simple UCC-3 termination. Our borrower paid off their equipment loan last month and I need to file the termination statement. Problem is the original UCC-1 had an addendum with additional collateral descriptions that weren't in the main form. Now I'm not sure if I need to reference that addendum in my UCC-3 termination or if terminating the base filing automatically covers everything. The SOS website isn't clear and I don't want to mess this up because the borrower is already asking for their lien release letter. Anyone dealt with UCC 3 termination addendum situations before? Do I need to specifically mention the addendum in my termination filing or does terminating the main UCC-1 cover all attached addenda automatically?
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CosmicCadet
I've been doing UCC filings for 15 years and this comes up more than you'd think. When you file a UCC-3 termination, it terminates the ENTIRE financing statement including all addenda. You don't need to specifically reference the addendum in your termination. The UCC-3 references the original filing number and that covers everything attached to that base filing.
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Liam O'Connor
•Thank god someone knows this stuff! I was worried I'd have to file separate terminations for each piece.
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Amara Adeyemi
•Wait, are you sure about this? I thought addenda had their own filing numbers sometimes?
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Giovanni Gallo
Actually had this exact issue last week with a construction equipment loan. I called our state filing office directly and they confirmed - one UCC-3 termination kills the whole thing, addenda included. Just make sure you're using the correct original filing number from the UCC-1, not any amendment numbers.
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Mei Chen
•That's reassuring, thanks. So I just use the original UCC-1 filing number in my termination statement and I'm good?
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Giovanni Gallo
•Exactly. The original filing number is what ties everything together. All amendments, continuations, and addenda reference back to that base number.
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Fatima Al-Mazrouei
•This is why I always keep copies of everything in the loan file. Too easy to lose track of what's what.
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Dylan Wright
Before you file that termination, might want to double-check that your documents are all consistent. I had a situation where the debtor name on our addendum was slightly different from the main UCC-1 and it caused issues later. I started using Certana.ai's document verification tool - you just upload your UCC-1 and any addenda as PDFs and it instantly checks for name mismatches, filing number consistency, all that stuff. Saved me from a potential disaster.
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Mei Chen
•Interesting, never heard of that tool. How does it work exactly?
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Dylan Wright
•Super simple - you upload your UCC docs and it cross-references everything automatically. Catches stuff you might miss when reviewing manually.
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NebulaKnight
ugh why is UCC stuff so confusing? I swear every state does it differently and the rules change constantly
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CosmicCadet
•The basic rules are actually pretty consistent across states. It's the online portals that vary wildly.
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Sofia Ramirez
•Tell me about it. Our state's portal crashes half the time I try to file anything.
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Dmitry Popov
One thing to watch out for - make sure you're filing the termination as the secured party of record. If there were any assignments since the original filing, you might need documentation of those. Also verify the debtor name matches EXACTLY as it appears on the original UCC-1.
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Mei Chen
•Good point about the secured party. We are the original lender so that shouldn't be an issue.
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Dmitry Popov
•Perfect, then you're all set. Just the original filing number in your UCC-3 and you're done.
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Ava Rodriguez
•I always triple-check the debtor name. One wrong letter and your filing gets rejected.
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Miguel Ortiz
Had this same situation with a manufacturing equipment loan. Filed the UCC-3 termination with just the original filing number and it went through fine. The addendum was automatically included in the termination. Got confirmation from the filing office that the entire lien was released.
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Mei Chen
•That's exactly what I needed to hear. Thanks for sharing your experience.
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Zainab Khalil
•Manufacturing equipment loans are the worst for having multiple addenda. Glad yours went smoothly.
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QuantumQuest
Wait I'm confused - are we talking about UCC-3 terminations or UCC-11 information requests? Because if you need to verify what's on file before terminating...
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CosmicCadet
•UCC-3 termination. UCC-11 is just for getting copies of what's already filed.
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QuantumQuest
•Oh right, my bad. Got my forms mixed up for a second there.
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Mei Chen
•No worries, there are so many different UCC forms it's easy to get confused.
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Connor Murphy
Pro tip: always print out the filing confirmation when you submit your UCC-3. Some borrowers want immediate proof that you've filed the termination even before the official confirmation comes back from the state.
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Mei Chen
•Good idea, I'll definitely do that. Our borrower has been asking about this daily.
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Yara Haddad
•I email the filing receipt to borrowers immediately. Keeps them happy while waiting for the official termination.
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Keisha Robinson
Just to add another verification step - I always run a UCC search after filing a termination to make sure it shows as terminated in the system. Sometimes there are processing delays or glitches. Better to catch any issues early.
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Mei Chen
•How long do you usually wait before running the search?
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Keisha Robinson
•Usually 24-48 hours. Most states process terminations pretty quickly but I've seen some take a few days.
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Paolo Conti
•Our state processes them same day if filed before 3 PM. After that it's next business day.
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Amina Sow
Quick question - does anyone know if there's a deadline for filing UCC-3 terminations after a loan is paid off? I know continuations have the 6-month window but terminations seem more flexible.
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CosmicCadet
•No specific deadline for terminations, but you should file promptly. Some loan agreements require termination within 30-60 days of payoff.
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GalaxyGazer
•Check your loan docs. We usually have 30 days contractually but legally there's no hard deadline.
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Oliver Wagner
•The longer you wait, the angrier borrowers get. I try to file within a week of payoff.
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Natasha Kuznetsova
Update for anyone following this thread - I filed my UCC-3 termination yesterday using just the original filing number and it was accepted. No issues with the addendum being included automatically. Thanks everyone for the help! The borrower should have their clean title within a few days.
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CosmicCadet
•Glad it worked out! Always nice to hear when things go smoothly.
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Dylan Wright
•Great outcome. Just remember that verification tool I mentioned for future filings - really helps avoid document inconsistencies.
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Giovanni Gallo
•Perfect! Another successful termination. These really should be simpler than they seem.
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