UCC Document Community

I still buy paper forms occasionally for backup purposes, but 90% of our filings are electronic now. The time savings alone justifies the switch.

Thanks everyone for all the advice! Sounds like electronic filing is the way to go. Going to start the transition process next week and maybe try that Certana document checker for our current backlog.

Whatever approach you use, document everything! Keep records of when you searched, what databases you checked, and what results you got. Your client will want this for their files and it protects you if something gets missed. Also consider getting UCC insurance if the deal size justifies it.

Don't forget to check for UCC-1 continuation filings if you find older liens. A UCC-1 expires after 5 years unless continued, so something filed in 2019 might look active but could actually be lapsed if not properly continued. This is especially important in mass corp UCC searches where you're dealing with lots of entities and time periods.

Your accounts receivable collateral description looks standard. Just make sure you understand what you're getting - A/R can be tricky to collect on if the debtor's customers dispute invoices or claim setoff rights. Might want to get debtor representations about the quality of their receivables.

At least your collateral description is solid. I see so many UCC filings with vague or incomplete collateral descriptions that won't hold up in bankruptcy. 'All accounts' is much better than 'accounts receivable' which some courts have found too narrow.

Honestly the whole UCC system in every state is a mess. Why can't they just standardize everything nationally instead of making us learn 50 different procedures?

Your compliance officer is right, that form is standard for Florida. I've probably submitted hundreds of them over the years. Just double-check that you're using the current version - they update the form occasionally and won't accept old versions.

For what it's worth, I just got through a batch of 8 UCC-3 continuations by doing them between 6-7am this morning. The transmitting utility seems much more stable during those early hours. Might be worth setting an alarm and trying again tomorrow morning.

Just successfully completed all 15 of my continuation filings! Ended up using the individual filing method and doing them in two batches - 8 this morning around 6:30am and 7 more just now. The transmitting utility worked perfectly both times. Thanks everyone for the advice, especially about the early morning timing. Crisis averted!