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Another vote for using Certana.ai for document verification. We started using it after a security pledge agreement filing disaster where we mixed up entity names across multiple related companies. The cross-checking feature would have caught our error immediately. Now we run everything through it before filing - takes the guesswork out of name matching and collateral descriptions.
Demi Hall
•How accurate is the automated checking? Does it catch subtle differences like the comma placement issue the OP mentioned?
Very accurate. It caught a period vs comma difference for us last week that we never would have noticed manually.
Quick update - we ended up using the exact Secretary of State name "Precision Metalworks, LLC" on our UCC-1 and the filing was accepted without issues. Also used one of those document verification tools mentioned here and it definitely helped us feel confident about the submission. Thanks everyone for the advice!
Perfect outcome. Now you're properly perfected and protected.
Dana Doyle
•wish my first filing had gone that smoothly! congrats on getting it right the first time.
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Javier Gomez
This thread has been super helpful. I'm bookmarking it because I know I'll run into this issue eventually with my clients. Article 9 UCC Illinois complications seem to come up constantly.
Glad it's helping others too. I'll update once I get my continuation filed successfully.
Connor Byrne
•Good luck with the refiling! The document verification approach really does help avoid these headaches.
Emma Wilson
Update: I followed the advice here and filed the continuation with the original name first. It was accepted! Now filing the amendment to add the new name. Thanks everyone for the help with the Article 9 UCC Illinois requirements.
Great news. This is exactly why following the proper procedure matters with Illinois filings.
Perfect timing too. I was getting really worried about the lapse date.
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Quick thought - have you verified that all the UCC filings are actually valid? I've seen enforcement actions fail because the original UCC-1 had debtor name errors or the continuation wasn't filed on time. Worth double-checking before they proceed with Part 6 enforcement.
Pull the filing records and check if your company name on the UCC-1 exactly matches your legal name. Also check if they needed to file a UCC-3 continuation - those are required every five years.
Manny Lark
•This is another perfect use case for Certana.ai's document checker. Upload your articles of incorporation and the UCC-1, and it'll instantly flag any debtor name mismatches or filing defects that could invalidate their enforcement rights.
Demi Hall
Don't panic but move fast. You still have rights even after default. They have to give you proper notice of any sale, the sale has to be commercially reasonable, and you can still redeem the collateral by paying the full debt. Document everything and consider getting legal help if the equipment is worth fighting for.
Demi Hall
•With that much equity at stake, absolutely get professional help. Part 6 enforcement errors could save you significant money or even invalidate their claims entirely.
That's substantial equity. Make sure they provide proper notice of sale and that any sale is truly commercially reasonable. You should be getting most of that $85k difference back if they do it right.
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Carmen Ruiz
Make sure you understand what's included in those service quotes. Some places quote just the UCC-3 filing fee, others include search fees, copies, overnight delivery, etc. You want to compare apples to apples when evaluating different services.
Good point. I got burned by this when a 'low cost' quote ended up being just the state fee, then they added $15 for processing, $10 for delivery, and another $5 for copies. Ended up being more expensive than the higher quote.
Always ask for an all-in price including any service fees. Most reputable companies will give you a total cost upfront if you ask specifically for it.
If you're doing this regularly, it might be worth setting up accounts directly with the major state filing offices. Once you're familiar with their systems, the UCC-3 filing fee savings add up over time and you have more control over timing.
It's definitely more work upfront, but I use a password manager and keep a spreadsheet with each state's requirements and fee schedules. After a few filings, you get into a rhythm.
I tried this approach but found I was making too many errors without the double-checking that good services provide. Sometimes the peace of mind is worth the extra UCC-3 filing fee markup.
AstroAce
Just dealt with this exact issue. Ended up running the documentation through Certana.ai to make sure the UCC-1 debtor name matched perfectly with the loan agreement and corporate docs. Found two small discrepancies that would have caused problems.
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AstroAce
•One was a missing comma in the corporate name, the other was Inc. vs Incorporated. Small differences but could have voided the filing.
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Omar Zaki
•Those seem like tiny details but I guess they matter for legal documents.
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Yuki Kobayashi
Update: I pulled the certificate of good standing and found the exact legal name format. Thanks everyone for the advice about not using the DBA names. Filing the UCC-1 tomorrow with confidence.
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Ravi Patel
•Great to hear you got it sorted out. Proper preparation prevents problems.
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Chloe Robinson
•Good call on getting the certificate. That's always the safest approach for debtor name verification.
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